Need Suggestions: Creating FMEA matrix from multiple inputs

Mortalis

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Feb 10, 2014
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I dont know how familiar the forum members are with Failure Modes and Effects Analysis (FMEA) matrices so I will give a general overall description so just bear with me if you all already know.

FMEA matrix is a risk analysis tool typically used by those in the automotive industry. The vast majority of FMEA users create an Excel matrix with predefined column headers and add rows for the process steps they are evaluating in their business system. Depending on the complexity of the processes required to produce an end product these matrices can vary in row length. Thus, I come back to this forum for discussion and future help.

The manufacturing process at my facility is basically the same for every product we manufacture to produce the base product. After the product is manufactured, the Customer may opt to have us separate the product from the carrier of they my opt to do this themselves. This is where my quest for suggestions begins.

Our bare bones process is approximately 15 steps that do not change unless an improvement is required to resolve an issue in which case we alter the FMEA by editing or adding information. When a Customer requests that we do the product separation that typically adds another 4 process steps. We will also, depending on Customer requirements, send the product out to an external supplier and have additional processes added to the product such as forming or plating. While all this is easily handles using Excel to maintain a matrix the difficulty comes into play in that we have roughly 100 parts that require this documentation and if something in the main process changes requires the updating of 100 matrices.

With the help of a few of the members here, I have created a dashboard in the past that using offsets and vlookups, drew from various worksheets of individual inputs and posted that summarized information on a graph .
My question is, can a "dashboard" of sorts be created that will draw from multiple Excel tables and ranges that will create a single matrix of varying row counts with specific data in each row depending on the part number requested? This matrix would need expand or contract in row count, renumber the rows appropriately for each process step without leaving missing sequential process steps.
 

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I can transfer information specific to a particular record using VLookups and a data table.
Now what I need to know is can I hide rows that dont have any data in them and then have them appear when there is data in them?
 
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You could have 100 columns to the right that have an X if the step is relevant to the part number at the top of the column, and then filter on that.
 
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You could have 100 columns to the right that have an X if the step is relevant to the part number at the top of the column, and then filter on that.
Good suggestion but,
The form has 15 rows of header information as well as a revision block at the bottom. This header information is what I am currently using the Vlookups to fill in.
The body of the form is basically the same for 97% of the product. It is the other 3% that require additional processes and would add rows to the body between the beginning and the end. That is why I was wondering if rows could be hidden or unhidden depending on if they have data or information in them. Hiding and unhiding solves quite a few issues such as the moving of the revision block and being able to either copy and paste or print as PDF.
The form, once it has all the data assigned to the proper cells, is sent to the Customer as part of an approval package. Having little down arrows all along one row is not acceptable at that point.
My thought since the data table will not be sent is to print the form as a PDF and insert the PDF into the approval package.
The revision block I could possibly move to the side of the header information but then the printing would prove a challenge.
I guess I could manually hide or unhide rows but that is rather sloppy in a business situation. I was hoping for a more elegant method of achieving the same effect.

Perhaps this post could be moved to the question forum area now.
 
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