Rod notes that Excel has a cool feature that will cause Excel to automatically copy formulas when you add new rows of data. In Episode 596, we take a look at how this feature works, and how to turn it off.
This blog is the video podcast companion to the book, Learn Excel from MrExcel. Download a new two minute video every workday to learn one of the 277 tips from the book!
This blog is the video podcast companion to the book, Learn Excel from MrExcel. Download a new two minute video every workday to learn one of the 277 tips from the book!
Transcript of the video:
Welome back to the MrExcel netcast. I'm Bill Jelen.
Today we have a note sent in by Rod.
Rod noticed a cool feature in excel and kind of wondered exactly what's going on.
He said he has a simple spreadsheet with columns for the number of adult tickets and kids tickets and he wrote a formula over here in column C that says adult tickets times 10 kid tickets times 6 and he said there's something kind of magic happening if he goes down to a new row and says there was 1 adult ticket and 3 kids tickets excel automatically extends that formula and copies it down to the next row.
Well, this is set up under "Tools" "Options".
On the "Edit" tab, there's something that's called "Extend data range formats and formulas" and basically the way it works is you have to have a series of three formulas that are exactly the same.
Once you have those in a row going down a column excel then says, Well hey, I'm going to automatically extend things.
That's great. If you're expecting it.
It can cause problems if you're not and if you want to turn it off, just go to "Tools" "Options" and Uncheck "Extend data range formats and formulas".
Now it doesn't work if you just have two items that's not enough.
It actually needs a series of three identical formulas in order to copy it down.
So thanks to Rod for sending that in. Great idea !
and thanks to you for stopping by. We'll see you next time for another netcast from MrExcel.
Today we have a note sent in by Rod.
Rod noticed a cool feature in excel and kind of wondered exactly what's going on.
He said he has a simple spreadsheet with columns for the number of adult tickets and kids tickets and he wrote a formula over here in column C that says adult tickets times 10 kid tickets times 6 and he said there's something kind of magic happening if he goes down to a new row and says there was 1 adult ticket and 3 kids tickets excel automatically extends that formula and copies it down to the next row.
Well, this is set up under "Tools" "Options".
On the "Edit" tab, there's something that's called "Extend data range formats and formulas" and basically the way it works is you have to have a series of three formulas that are exactly the same.
Once you have those in a row going down a column excel then says, Well hey, I'm going to automatically extend things.
That's great. If you're expecting it.
It can cause problems if you're not and if you want to turn it off, just go to "Tools" "Options" and Uncheck "Extend data range formats and formulas".
Now it doesn't work if you just have two items that's not enough.
It actually needs a series of three identical formulas in order to copy it down.
So thanks to Rod for sending that in. Great idea !
and thanks to you for stopping by. We'll see you next time for another netcast from MrExcel.
