Ileane asks how to get only the .edu e-mail addresses from a database of 20,000 e-mails. Episode 1006 shows you how to use advanced filter with a criteria range to solve this problem.
This video is the podcast companion to the book, Learn Excel 97-2007 from MrExcel. Download a new two minute video every workday to learn one of the 377 tips from the book!
This video is the podcast companion to the book, Learn Excel 97-2007 from MrExcel. Download a new two minute video every workday to learn one of the 377 tips from the book!
Transcript of the video:
Hey, welcome back to the MrExcel netcast.
I'm Bill Jelen.
Basically, we start out with massive amounts of data.
How we're gonna analyze this. Well, let's fire up a pivot table.
Let's see if you can solve this problem.
Hey, welcome back to the MrExcel netcast.
I'm Bill Jelen.
Great question today send in by Eileen.
Eileen has a worksheet with 20,000 email addresses and she wants to find all the email addresses end in .edu and move those to another sheet.
Now, here's what I would do, I would I insert a few new rows up here.
I'm gonna build something called a Criteria Range.
The Criteria Range has to have the heading that's the heading of your email addresses.
I wanna put *.edu.
*.edu, then we come down into the main data set.
When I go back to even the old Excel, Data, Filter, Advanced filter. In the new Excel just Data, Advanced.
We're gonna Filter the list, in-place Copy to another location the Criteria range is going to be the two cells the email heading and the .edu and then Copy to is just a blank space some around in the worksheet will still just go out here to the right hand side, Click OK.
And you see that I get all of the email addresses that have .edu.
Now, if there was something, where you needed a couple of email addresses like so .edu and .gov.
Let's try that I'll put both of in their *.gov and we should get now things that match either email address. Let's give it a quick try here, go back into Advanced Filter, Copy to another location, you see the Criteria range now is D1 to D3 kind of careful to put it that new item in the middle, will click OK.
and you see now we get .edu and .gov.
So, the advanced filter great way to go Advanced filter, general is not going to go to another worksheet.
So, you have to put it out to the right hand side and then of course cut and paste it to a new worksheet.
But good way to very quickly sort through those 20,000.
Even though we're not looking for an exact match just looking for all the cells that .edu in them.
Thanks to Eileen for sending that question in.
And thanks to you for stopping by.
We'll see you next time for another netcast from Mr Excel.
Thanks for stopping by.
We'll see you next time for another netcast from MrExcel.
you
I'm Bill Jelen.
Basically, we start out with massive amounts of data.
How we're gonna analyze this. Well, let's fire up a pivot table.
Let's see if you can solve this problem.
Hey, welcome back to the MrExcel netcast.
I'm Bill Jelen.
Great question today send in by Eileen.
Eileen has a worksheet with 20,000 email addresses and she wants to find all the email addresses end in .edu and move those to another sheet.
Now, here's what I would do, I would I insert a few new rows up here.
I'm gonna build something called a Criteria Range.
The Criteria Range has to have the heading that's the heading of your email addresses.
I wanna put *.edu.
*.edu, then we come down into the main data set.
When I go back to even the old Excel, Data, Filter, Advanced filter. In the new Excel just Data, Advanced.
We're gonna Filter the list, in-place Copy to another location the Criteria range is going to be the two cells the email heading and the .edu and then Copy to is just a blank space some around in the worksheet will still just go out here to the right hand side, Click OK.
And you see that I get all of the email addresses that have .edu.
Now, if there was something, where you needed a couple of email addresses like so .edu and .gov.
Let's try that I'll put both of in their *.gov and we should get now things that match either email address. Let's give it a quick try here, go back into Advanced Filter, Copy to another location, you see the Criteria range now is D1 to D3 kind of careful to put it that new item in the middle, will click OK.
and you see now we get .edu and .gov.
So, the advanced filter great way to go Advanced filter, general is not going to go to another worksheet.
So, you have to put it out to the right hand side and then of course cut and paste it to a new worksheet.
But good way to very quickly sort through those 20,000.
Even though we're not looking for an exact match just looking for all the cells that .edu in them.
Thanks to Eileen for sending that question in.
And thanks to you for stopping by.
We'll see you next time for another netcast from Mr Excel.
Thanks for stopping by.
We'll see you next time for another netcast from MrExcel.
you
