Macro to email sheet

H

howard

Well-known Member
Joined
Jun 26, 2006
Messages
6,589
Office Version
  1. 2021
Platform
  1. Windows
I have code to email sheet8 on Excel and attach it in Outlook as well as the subject heading and body for the email in Outlook

The only items that the code is not doing , is extracting the email addreses, which are in cells N1:N5 on sheet "Email"

I have set up the subject for the email on sheet "Email" and named this subjectText as well as the body of the email and named this BodyText


It would be appreciated if someone could kindly amend the part of the code that is not extracting the email addresses in the "To" section of microsoft outlook

Code: 
 .To = Join(Application.Transpose(Sheets("Email").Range("N1:N5").Value), ";")


See my full code below


Code: 
 Sub Email_Sales_Invoices()
ztext = [bodytext]                       
Zsubject = [subjectText]

  
    Dim FileExtStr As String
    Dim FileFormatNum As Long
    Dim Sourcewb As Workbook
    Dim Destwb As Workbook
    Dim TempFilePath As String
    Dim TempFileName As String
    Dim OutApp As Object
    Dim OutMail As Object
    Dim Stringbody As String
    
    
    With Application
        .ScreenUpdating = False
        .EnableEvents = False
    End With

    Set Sourcewb = ActiveWorkbook

    
    
     
  

    'Copy the ActiveSheet to a new workbook
    Sheets(8).Copy
     
    Set Destwb = ActiveWorkbook

    'Determine the Excel version and file extension/format
    With Destwb
        If Val(Application.Version) < 12 Then
            'You use Excel 97-2003
            FileExtStr = ".xls": FileFormatNum = -4143
        Else
            'You use Excel 2007-2013
            Select Case Sourcewb.FileFormat
            Case 51: FileExtStr = ".xlsx": FileFormatNum = 51
            Case 52:
                If .HasVBProject Then
                    FileExtStr = ".xlsm": FileFormatNum = 52
                Else
                    FileExtStr = ".xlsx": FileFormatNum = 51
                End If
            Case 56: FileExtStr = ".xls": FileFormatNum = 56
            Case Else: FileExtStr = ".xlsb": FileFormatNum = 50
            End Select
        End If
    End With

    'Change all cells in the worksheet to values if you want
        With Destwb.Sheets(1).UsedRange
            .Cells.Copy
            .Cells.PasteSpecial xlPasteValues
            .Cells(1).Select
        End With
        Application.CutCopyMode = False

    'Save the new workbook/Mail it/Delete it
    TempFilePath = Environ$("temp") & ""
       
 
    SourcewbNoExtn = Left(Sourcewb.Name, InStr(Sourcewb.Name, ".") - 1)
TempFileName = Sourcewb.Name
    Set OutApp = CreateObject("Outlook.Application")
    Set OutMail = OutApp.CreateItem(0)

    With Destwb
        .SaveAs TempFilePath & TempFileName & FileExtStr, FileFormat:=FileFormatNum
        On Error Resume Next
        With OutMail
          
            .To = Join(Application.Transpose(Sheets("Email").Range("N1:N5").Value), ";")

            .CC = ""
            
            .BCC = ""
            .Subject = Zsubject
           .Body = ztext
            .Attachments.Add Destwb.FullName
            'You can add other files also like this
            '.Attachments.Add ("C:\test.txt")
            .Display   'Use .send to send automatically or  .Display to check email before sending
        End With
        On Error GoTo 0
        .Close savechanges:=False
    End With

    'Delete the file you have send
    Kill TempFilePath & TempFileName & FileExtStr

    Set OutMail = Nothing
    Set OutApp = Nothing

    With Application
        .ScreenUpdating = True
        .EnableEvents = True
    End With
End Sub
 
Last edited:

Excel Facts

How can you turn a range sideways?
Copy the range. Select a blank cell. Right-click, Paste Special, then choose Transpose.
Sort by date Sort by votes
.
I am unable to replicate your entire project. However, here is the amended macro to use the email addresses from Col N - 1:5

You will need to un-comment the lines needed for your project and insure they work as before.

Code: 
 Sub Email_Sales_Invoices()
ztext = [bodytext]
Zsubject = [subjectText]


  
    Dim FileExtStr As String
    Dim FileFormatNum As Long
    Dim Sourcewb As Workbook
    Dim Destwb As Workbook
    Dim TempFilePath As String
    Dim TempFileName As String
    Dim OutApp As Object
    Dim OutMail As Object
    Dim Stringbody As String
    
    
    With Application
        .ScreenUpdating = False
        .EnableEvents = False
    End With


    Set Sourcewb = ActiveWorkbook


    
    
     
  


    'Copy the ActiveSheet to a new workbook
    Sheets(1).Copy
     
    Set Destwb = ActiveWorkbook


    'Determine the Excel version and file extension/format
    With Destwb
        If Val(Application.Version) < 12 Then
            'You use Excel 97-2003
            FileExtStr = ".xls": FileFormatNum = -4143
        Else
            'You use Excel 2007-2013
            Select Case Sourcewb.FileFormat
            Case 51: FileExtStr = ".xlsx": FileFormatNum = 51
            Case 52:
                If .HasVBProject Then
                    FileExtStr = ".xlsm": FileFormatNum = 52
                Else
                    FileExtStr = ".xlsx": FileFormatNum = 51
                End If
            Case 56: FileExtStr = ".xls": FileFormatNum = 56
            Case Else: FileExtStr = ".xlsb": FileFormatNum = 50
            End Select
        End If
    End With


    'Change all cells in the worksheet to values if you want
        With Destwb.Sheets(1).UsedRange
            .Cells.Copy
            .Cells.PasteSpecial xlPasteValues
            .Cells(1).Select
        End With
        Application.CutCopyMode = False


    'Save the new workbook/Mail it/Delete it
    TempFilePath = Environ$("temp") & ""
       
 
    'SourcewbNoExtn = Left(Sourcewb.Name, InStr(Sourcewb.Name, ".") - 1)
TempFileName = Sourcewb.Name


lRow = Cells(Rows.Count, 14).End(xlUp).Row
For i = 1 To lRow
    
    Set OutApp = CreateObject("Outlook.Application")
    Set OutMail = OutApp.CreateItem(0)




    With Destwb
        '.SaveAs TempFilePath & TempFileName & FileExtStr, FileFormat:=FileFormatNum
        On Error Resume Next
        With OutMail
          
            .To = Cells(i, 14).Value    'gets the recipient email address from col X


            .CC = ""
            
            .BCC = ""
            .Subject = Zsubject
           .Body = ztext
            '.Attachments.Add Destwb.FullName
            'You can add other files also like this
            '.Attachments.Add ("C:\test.txt")
            .Display   'Use .send to send automatically or  .Display to check email before sending
        End With
        On Error GoTo 0
        '.Close savechanges:=False
    End With


    'Delete the file you have send
   ' Kill TempFilePath & TempFileName & FileExtStr


    Set OutMail = Nothing
    Set OutApp = Nothing
Next i


With Application
        .ScreenUpdating = True
        .EnableEvents = True
End With
End Sub
 
Upvote 0
i have put the email addresses in cell Z1:Z2 in sheet8 and this is the sheet I need to attach


Two emails is created as their are two email addreses and the sheet is attached, but no email addresses are shown in the "TO" section


I only want one email to be created with both email addresses to be inserted in to "To" section of the email


See amended code below


Code: 
 lRow = Cells(Rows.Count, 26).End(xlUp).Row
For I = 1 To lRow
 .to = Join(Application.Transpose(Cells(I, 26).Value), ";")

Kindly amend the code so both email addresses are extracted from sheet8 and placed in the "to" section of outlook



Full Code


Code: 
 Sub Email_Sales_Invoices()
ztext = [bodytext]
Zsubject = [subjectText]


  
    Dim FileExtStr As String
    Dim FileFormatNum As Long
    Dim Sourcewb As Workbook
    Dim Destwb As Workbook
    Dim TempFilePath As String
    Dim TempFileName As String
    Dim OutApp As Object
    Dim OutMail As Object
    Dim Stringbody As String
    
    
    With Application
        .ScreenUpdating = False
        .EnableEvents = False
    End With


    Set Sourcewb = ActiveWorkbook


    
    
     
  


    'Copy the ActiveSheet to a new workbook
    Sheets(8).Copy
     
    Set Destwb = ActiveWorkbook


    'Determine the Excel version and file extension/format
    With Destwb
        If Val(Application.Version) < 12 Then
            'You use Excel 97-2003
            FileExtStr = ".xls": FileFormatNum = -4143
        Else
            'You use Excel 2007-2013
            Select Case Sourcewb.FileFormat
            Case 51: FileExtStr = ".xlsx": FileFormatNum = 51
            Case 52:
                If .HasVBProject Then
                    FileExtStr = ".xlsm": FileFormatNum = 52
                Else
                    FileExtStr = ".xlsx": FileFormatNum = 51
                End If
            Case 56: FileExtStr = ".xls": FileFormatNum = 56
            Case Else: FileExtStr = ".xlsb": FileFormatNum = 50
            End Select
        End If
    End With


    'Change all cells in the worksheet to values if you want
        With Destwb.Sheets(1).UsedRange
            .Cells.Copy
            .Cells.PasteSpecial xlPasteValues
            .Cells(1).Select
        End With
        Application.CutCopyMode = False


    'Save the new workbook/Mail it/Delete it
    TempFilePath = Environ$("temp") & ""
       
 
    'SourcewbNoExtn = Left(Sourcewb.Name, InStr(Sourcewb.Name, ".") - 1)
TempFileName = Sourcewb.Name


lRow = Cells(Rows.Count, 26).End(xlUp).Row
For I = 1 To lRow
    
    Set OutApp = CreateObject("Outlook.Application")
    Set OutMail = OutApp.CreateItem(0)




    With Destwb
        '.SaveAs TempFilePath & TempFileName & FileExtStr, FileFormat:=FileFormatNum
        On Error Resume Next
        With OutMail
          
            
            .to = Join(Application.Transpose(Cells(I, 26).Value), ";")    'gets the recipient email address from col Z
 ' .to = Join(Application.Transpose(Sheets("Email").Range("N1:N5").Value), ";")

            .CC = ""
            
            .BCC = ""
            .Subject = Zsubject
           .Body = ztext
            '.Attachments.Add Destwb.FullName
            'You can add other files also like this
            '.Attachments.Add ("C:\test.txt")
            .Display   'Use .send to send automatically or  .Display to check email before sending
        End With
         End With
         
        On Error GoTo 0
        '.Close savechanges:=False
    


    'Delete the file you have send
   ' Kill TempFilePath & TempFileName & FileExtStr


    Set OutMail = Nothing
    Set OutApp = Nothing
Next I


With Application
        .ScreenUpdating = True
        .EnableEvents = True
End With

 
End Sub
 
Upvote 0
.
If it is only Z1 & Z2, you can use this line for the .To =

Code: 
.To = Range("Z1").Value & ", " & Range("Z2").Value
 
Upvote 0
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