Join many columns into just one cell and sum the quantity

Stacy Rueda

Board Regular
Joined
Jun 23, 2016
Messages
87
Hi guys, Thank you in advance to those who can help me. I know there's same issue with mine but I can't find the exactly the same because what i found almost on the internet is just only two columns, but in my case I have four columns. I also found code like below, but like I've said this is just applicable for two columns only.

Code:
Option Explicit

Sub Main()
Dim Source As Worksheet: Set Source = ThisWorkbook.Worksheets("Sheet1")
Dim Destination As Worksheet: Set Destination = ThisWorkbook.Worksheets("Sheet3")


Dim Records As Object: Set Records = CreateObject("Scripting.Dictionary")


Dim Data As Variant
Dim Index As Long
Dim Row As Integer: Row = 1


Data = Source.Range("A1", "B" & Source.Rows(Source.UsedRange.Rows.Count).Row).Value2


For Index = LBound(Data, 1) To UBound(Data, 1)
    If Records.Exists(Data(Index, 1)) Then
        Destination.Cells(Records(Data(Index, 1)), 2).Value2 = Destination.Cells(Records(Data(Index, 1)), 2).Value2 & ", " & Data(Index, 2)
    Else
        Records.Add Data(Index, 1), Row
        Destination.Cells(Row, 1).Value2 = Data(Index, 1)
        Destination.Cells(Row, 2).Value2 = Data(Index, 2)
        Row = Row + 1
    End If
Next Index

And this is what I want in my excel: please see picture


[TABLE="width: 470"]
<colgroup><col><col span="2"><col></colgroup><tbody>[TR]
[TD="colspan: 4"]FROM[/TD]
[/TR]
[TR]
[TD]Employee[/TD]
[TD]Location[/TD]
[TD]Description[/TD]
[TD]Quantity[/TD]
[/TR]
[TR]
[TD]Susan[/TD]
[TD]P1[/TD]
[TD]Chef[/TD]
[TD="align: right"]1[/TD]
[/TR]
[TR]
[TD]Susan[/TD]
[TD]P2[/TD]
[TD]Chef[/TD]
[TD="align: right"]1[/TD]
[/TR]
[TR]
[TD]Susan[/TD]
[TD]P3[/TD]
[TD]Chef[/TD]
[TD="align: right"]1[/TD]
[/TR]
[TR]
[TD]Mart[/TD]
[TD]P0[/TD]
[TD]Washer[/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD]Ed[/TD]
[TD]E3[/TD]
[TD]Cleaner[/TD]
[TD="align: right"]10[/TD]
[/TR]
[TR]
[TD]Ed[/TD]
[TD]E4[/TD]
[TD]Cleaner[/TD]
[TD="align: right"]10[/TD]
[/TR]
[TR]
[TD]Ram[/TD]
[TD]G1[/TD]
[TD]Preparation[/TD]
[TD="align: right"]45[/TD]
[/TR]
[TR]
[TD]Ram[/TD]
[TD]G4[/TD]
[TD]Preparation[/TD]
[TD="align: right"]45[/TD]
[/TR]
[TR]
[TD]Ram[/TD]
[TD]G7[/TD]
[TD]Preparation[/TD]
[TD="align: right"]45[/TD]
[/TR]
[TR]
[TD]Ram[/TD]
[TD]G8[/TD]
[TD]Preparation[/TD]
[TD="align: right"]45[/TD]
[/TR]
</tbody>[/TABLE]


[TABLE="width: 314"]
<colgroup><col><col><col><col></colgroup><tbody>[TR]
[TD="colspan: 4"]FROM[/TD]
[/TR]
[TR]
[TD]Employee[/TD]
[TD]Location[/TD]
[TD]Description[/TD]
[TD]Quantity[/TD]
[/TR]
[TR]
[TD]Susan[/TD]
[TD]P1,P2,P3[/TD]
[TD]Chef[/TD]
[TD="align: right"]3[/TD]
[/TR]
[TR]
[TD]Mart[/TD]
[TD]P0[/TD]
[TD]Washer[/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD]Ed[/TD]
[TD]E3,E4[/TD]
[TD]Cleaner[/TD]
[TD="align: right"]20[/TD]
[/TR]
[TR]
[TD]Ram[/TD]
[TD]G1,G4,G7,G8[/TD]
[TD]Preparation[/TD]
[TD="align: right"]180[/TD]
[/TR]
</tbody>[/TABLE]
 

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When they said you are going to "Excel at life", they meant you "will be doing Excel your whole life".
Try this macro

Code:
Sub aTest()
    Dim Source As Worksheet: Set Source = ThisWorkbook.Worksheets("Sheet1")
    Dim vData As Variant
    
    With Source
        vData = .Range("A2:D" & .Cells(Rows.Count, "A").End(xlUp).Row)
    End With
    
    Dim dic As Object, i As Long
    Dim arrAux As Variant
    Set dic = CreateObject("Scripting.Dictionary")
    dic.CompareMode = vbTextCompare
    For i = LBound(vData, 1) To UBound(vData, 1)
        If dic.exists(vData(i, 1)) Then
            arrAux = dic(vData(i, 1))
            arrAux(0) = arrAux(0) & ", " & vData(i, 2)
            arrAux(2) = arrAux(2) + vData(i, 4)
            dic(vData(i, 1)) = arrAux
        Else
            dic(vData(i, 1)) = Array(vData(i, 2), vData(i, 3), vData(i, 4))
        End If
    Next i
    
    Dim Destination As Worksheet: Set Destination = ThisWorkbook.Worksheets("Sheet3")
    Dim vResult As Variant, vKey As Variant
    With Destination
        .Columns("A:D").ClearContents
        .Range("A1:D1") = Array("Employee", "Location", "Description", "Quantity")
        vResult = .Range("A2").Resize(dic.Count, 4)
        i = 0
        For Each vKey In dic.keys
            i = i + 1
            vResult(i, 1) = vKey
            vResult(i, 2) = dic(vKey)(0)
            vResult(i, 3) = dic(vKey)(1)
            vResult(i, 4) = dic(vKey)(2)
        Next vKey
        .Range("A2").Resize(dic.Count, 4) = vResult
        .Columns("A:D").AutoFit
    End With
End Sub

Hope this helps

M.
 
Upvote 0
I was not completely clear on which of those tables was your existing data. I assumed the first table was and that you wanted it changed to the second table. If this is the case, then give this macro a try...
Code:
[table="width: 500"]
[tr]
	[td]Sub ReduceData()
  Dim LR As Long, N As Long, Blanks As Variant
  LR = Cells(Rows.Count, "A").End(xlUp).Row
  Range("A2:A" & LR).Value = Evaluate("IF(A2:A" & LR & "=A1:A" & LR - 1 & ","""",A2:A" & LR & ")")
  Set Blanks = Range("A2:A" & LR).SpecialCells(xlBlanks)
  For N = Blanks.Areas.Count To 1 Step -1
    Blanks.Areas(N)(1).Offset(-1, 1) = Join(Application.Transpose(Blanks.Areas(N)(1).Offset(-1, 1).Resize(Blanks.Areas(N).Count + 1)), ",")
    Blanks.Areas(N)(1).Offset(-1, 3) = Application.Sum(Blanks.Areas(N)(1).Offset(-1, 3).Resize(Blanks.Areas(N).Count + 1))
    Blanks.Areas(N).EntireRow.Delete
  Next
End Sub[/td]
[/tr]
[/table]
 
Last edited:
Upvote 0
Hi sir @Marcelo Blanco, what if the column arranged like below? changes is the arrangement of column but the details is as is..How or what part code will i have to modify? Thanks again.

[TABLE="class: cms_table, width: 470"]
<tbody>[TR]
[TD]Employee[/TD]
[TD]Description[/TD]
[TD]Quantity[/TD]
[TD] Location[/TD]
[/TR]
</tbody>[/TABLE]
 
Last edited:
Upvote 0
Hi sir @Marcelo Blanco, what if the column arranged like below? changes is the arrangement of column but the details is as is..How or what part code will i have to modify? Thanks again.

[TABLE="class: cms_table, width: 470"]
<tbody>[TR]
[TD]Employee[/TD]
[TD]Description[/TD]
[TD]Quantity[/TD]
[TD] Location[/TD]
[/TR]
</tbody>[/TABLE]

Try this new version

Code:
Sub aTestV2()
    Dim Source As Worksheet: Set Source = ThisWorkbook.Worksheets("Sheet1")
    Dim vData As Variant
    
    With Source
        vData = .Range("A2:D" & .Cells(Rows.Count, "A").End(xlUp).Row)
    End With
    
    Dim dic As Object, i As Long
    Dim arrAux As Variant
    Set dic = CreateObject("Scripting.Dictionary")
    dic.CompareMode = vbTextCompare
    For i = LBound(vData, 1) To UBound(vData, 1)
        If dic.exists(vData(i, 1)) Then
            arrAux = dic(vData(i, 1))
            arrAux(1) = arrAux(1) + vData(i, 3)
            arrAux(2) = arrAux(2) & ", " & vData(i, 4)
            dic(vData(i, 1)) = arrAux
        Else
            dic(vData(i, 1)) = Array(vData(i, 2), vData(i, 3), vData(i, 4))
        End If
    Next i
    
    Dim Destination As Worksheet: Set Destination = ThisWorkbook.Worksheets("Sheet3")
    Dim vResult As Variant, vKey As Variant
    With Destination
        .Columns("A:D").ClearContents
        .Range("A1:D1") = Array("Employee", "Description", "Quantity", "Location")
        vResult = .Range("A2").Resize(dic.Count, 4)
        i = 0
        For Each vKey In dic.keys
            i = i + 1
            vResult(i, 1) = vKey
            vResult(i, 2) = dic(vKey)(0)
            vResult(i, 3) = dic(vKey)(1)
            vResult(i, 4) = dic(vKey)(2)
        Next vKey
        .Range("A2").Resize(dic.Count, 4) = vResult
        .Columns("A:D").AutoFit
    End With
End Sub

M.
 
Upvote 0

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