Is it possible ?

R

russlock

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Joined
Sep 17, 2003
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good evening all. I wonder if it is possible. I have a customer complaint sheet with a list of complaint reasons. I then fill in complaint with date, reason and various other info.
at the top of the sheet I have the months of the year and I want to populate how many times during a given month that a reason occurs.

i.e
14/2/18, late delivery, joe blogs engineering.
20/2/18, wrong item, betty café

so, in the column for months along the top and all the reasons down the left, it would now show number 1 for both "late delivery" and "wrong item", and these would increment the more is added and them populate the March month once a date is entered in march.

long shot, I know; but thanks.
 

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Are the date, "Late Delivery" and Company Info all in separate columns? Also, if the data is in fact all in separate columns are there any blanks as the data flows downward.
 
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russlock said:
good evening all. I wonder if it is possible. I have a customer complaint sheet with a list of complaint reasons. I then fill in complaint with date, reason and various other info.
at the top of the sheet I have the months of the year and I want to populate how many times during a given month that a reason occurs.

i.e
14/2/18, late delivery, joe blogs engineering.
20/2/18, wrong item, betty café

so, in the column for months along the top and all the reasons down the left, it would now show number 1 for both "late delivery" and "wrong item", and these would increment the more is added and them populate the March month once a date is entered in march.

long shot, I know; but thanks.
Click to expand...







Do you mean something like this?




This Data

Excel 2010
ABC
ExplosionSaturns Rings
Dog Ate PostmanJoe Blogs Engineering
ExplosionEuropa
Late DeliverySaturns Rings
Dog Ate PostmanJoe Blogs Engineering
ExplosionEuropa
Dog Ate PostmanEuropa
Order LostBetty Café
Order LostMoon
Order LostJoe Blogs Engineering
Wrong ItemJoe Blogs Engineering
Wrong PlanetMars Station
Late DeliveryBetty Café

<tbody>
[TD="align: center"]1[/TD]
[TD="bgcolor: #D9D9D9"]Date[/TD]
[TD="bgcolor: #D9D9D9"]Reason[/TD]
[TD="bgcolor: #D9D9D9"]Location[/TD]

[TD="align: center"]2[/TD]
[TD="align: center"]22/01/2017[/TD]

[TD="align: center"]3[/TD]
[TD="align: center"]17/10/2017[/TD]

[TD="align: center"]4[/TD]
[TD="align: center"]20/09/2017[/TD]

[TD="align: center"]5[/TD]
[TD="align: center"]01/05/2017[/TD]

[TD="align: center"]6[/TD]
[TD="align: center"]09/03/2017[/TD]

[TD="align: center"]7[/TD]
[TD="align: center"]24/08/2017[/TD]

[TD="align: center"]8[/TD]
[TD="align: center"]21/06/2017[/TD]

[TD="align: center"]9[/TD]
[TD="align: center"]08/09/2017[/TD]

[TD="align: center"]10[/TD]
[TD="align: center"]01/05/2017[/TD]

[TD="align: center"]11[/TD]
[TD="align: center"]11/05/2017[/TD]

[TD="align: center"]12[/TD]
[TD="align: center"]25/08/2017[/TD]

[TD="align: center"]13[/TD]
[TD="align: center"]14/05/2017[/TD]

[TD="align: center"]14[/TD]
[TD="align: center"]03/04/2017[/TD]

</tbody>

​


Presented Like This

Excel 2010
ABCDEFGHIJKLMN
Dog Ate Postman
Explosion
Late Delivery
Order Lost
Wrong Item
Wrong Planet
Grand Total

<tbody>
[TD="align: center"]1[/TD]
[TD="bgcolor: #D9D9D9"]Count of Reason[/TD]
[TD="bgcolor: #D9D9D9"]Mth[/TD]
[TD="bgcolor: #D9D9D9, align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]

[TD="align: center"]2[/TD]
[TD="bgcolor: #D9D9D9"]Row Labels[/TD]
[TD="bgcolor: #D9D9D9"]Jan[/TD]
[TD="bgcolor: #D9D9D9"]Feb[/TD]
[TD="bgcolor: #D9D9D9"]Mar[/TD]
[TD="bgcolor: #D9D9D9"]Apr[/TD]
[TD="bgcolor: #D9D9D9"]May[/TD]
[TD="bgcolor: #D9D9D9"]Jun[/TD]
[TD="bgcolor: #D9D9D9"]Jul[/TD]
[TD="bgcolor: #D9D9D9"]Aug[/TD]
[TD="bgcolor: #D9D9D9"]Sep[/TD]
[TD="bgcolor: #D9D9D9"]Oct[/TD]
[TD="bgcolor: #D9D9D9"]Nov[/TD]
[TD="bgcolor: #D9D9D9"]Dec[/TD]
[TD="bgcolor: #D9D9D9"]Grand Total[/TD]

[TD="align: center"]3[/TD]

[TD="align: right"]1[/TD]
[TD="align: right"][/TD]
[TD="align: right"]2[/TD]
[TD="align: right"][/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"]2[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]9[/TD]

[TD="align: center"]4[/TD]

[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"]1[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]6[/TD]

[TD="align: center"]5[/TD]

[TD="align: right"][/TD]
[TD="align: right"]1[/TD]
[TD="align: right"][/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"][/TD]
[TD="align: right"]1[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"]1[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"]5[/TD]

[TD="align: center"]6[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"]3[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"]1[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"]4[/TD]

[TD="align: center"]7[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"]1[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]3[/TD]

[TD="align: center"]8[/TD]

[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"]1[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"]1[/TD]
[TD="align: right"][/TD]
[TD="align: right"]2[/TD]

[TD="align: center"]9[/TD]

[TD="align: right"]2[/TD]
[TD="align: right"]2[/TD]
[TD="align: right"]2[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]7[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]2[/TD]
[TD="align: right"]2[/TD]
[TD="align: right"]3[/TD]
[TD="align: right"]3[/TD]
[TD="align: right"]3[/TD]
[TD="align: right"]29[/TD]

</tbody>

​



If so, you can use a Pivot Table to get these results.

Just highlight the data in the first table (This Data)

Go to the INSERT ribbon

Select PIVOT TABLE

The range will be populated because you've already highlighted it.

Select New Worksheet

Click OK.


A new worksheet will be created.


On the right hand side should be a new pane where you can:

from the top area (labelled "Choose fields to add to report")

Drag DATE to Column Labels

Drag REASON to Row Labels

Drag REASON to Values




Make sure that REASON that you've just dragged into the VALUES area says [COUNT of REASON]



Finally, click on the first date that appears in the column headings so only that cell is selected.


From the PIVOT TABLE : OPTIONS ribbon, select GROUP SELECTION


Fill in the Starting At and Ending At dates.

Select how you want the data grouped (Months)

Click OK



Hope that helps?!
 
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