Inserting Rows Automatically... ?

A

Aitch

Board Regular
Joined
Jan 27, 2019
Messages
119
Office Version
  1. 2010
Platform
  1. Windows
I'm working with a long list which is a bunch of names in one column - they are in teams of a maximum of 5, but usually less so I need to create blanks rows to keep things in order:

Column A/B is what I need to achieve - from the basic list I get in column E...

[TABLE="class: grid, width: 100, align: center"]
<tbody>[TR]
[TD]A[/TD]
[TD]B[/TD]
[TD]C[/TD]
[TD]D[/TD]
[TD]E[/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]TeamA[/TD]
[TD]1[/TD]
[TD]Jack[/TD]
[TD][/TD]
[TD]Jack[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]2[/TD]
[TD]Jill[/TD]
[TD][/TD]
[TD]Jill[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]3[/TD]
[TD]John[/TD]
[TD][/TD]
[TD]John[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]4[/TD]
[TD]Jane[/TD]
[TD][/TD]
[TD]Jane[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]5[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]Tom[/TD]
[/TR]
[TR]
[TD]TeamB[/TD]
[TD]1[/TD]
[TD]Tom[/TD]
[TD][/TD]
[TD]Harry[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]2[/TD]
[TD]Harry[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]3[/TD]
[TD][/TD]
[TD][/TD]
[TD]Bill[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]4[/TD]
[TD][/TD]
[TD][/TD]
[TD]Phil[/TD]
[/TR]
[TR]
[TD][/TD]
[TD]5[/TD]
[TD][/TD]
[TD][/TD]
[TD]Bob[/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]Rob[/TD]
[/TR]
[TR]
[TD]TeamC[/TD]
[TD]1[/TD]
[TD]Bill[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]2[/TD]
[TD]Phil[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]3[/TD]
[TD]Bob[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]4[/TD]
[TD]Rob[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]5[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]



Is there any way to Insert (Blank) Rows automatically to the list I get in column E ?
 

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So, if I understand correctly, if your original list is in column E, then this code will replicate what you have in columns A:C.

Code: 
Sub Convert()
Dim AR() As Variant: AR = Range("E1:E" & Range("E" & Rows.Count).End(xlUp).Row).Value
Dim ro As Integer: ro = 1
Dim cnt As Integer: cnt = 1
Dim tChar As Integer: tChar = 65
Dim b As Boolean: b = False


For i = LBound(AR) To UBound(AR)
    If cnt = 1 Then Cells(ro, 1) = "Team" & Chr(tChar)
    If cnt < 6 Then Cells(ro, 2) = cnt
    If AR(i, 1) = vbNullString Then
        For j = cnt To 5
            Cells(ro, 2).Value = cnt
            cnt = cnt + 1
            ro = ro + 1
        Next j
    Else
        Cells(ro, 3) = AR(i, 1)
    End If
    If cnt > 5 Then
        cnt = 0
        tChar = tChar + 1
    End If
    ro = ro + 1
    cnt = cnt + 1
Next i


If cnt < 6 Then
    For k = cnt To 5
        Cells(ro, 2).Value = cnt
        cnt = cnt + 1
        ro = ro + 1
    Next k
End If


End Sub
 
Last edited:
Upvote 0
Another option
Code: 
Sub Aitch()
   Dim i As Long, j As Long
   Dim Ar As Areas
   Dim Ary As Variant
   
   Ary = Application.Transpose(Array(1, 2, 3, 4, 5))
   Set Ar = Range("E:E").SpecialCells(xlConstants).Areas
   j = 2
   For i = 1 To Ar.Count
      Range("A" & j).Value = "Team" & Chr(i + 64)
      Range("B" & j).Resize(5).Value = Ary
      Range("C" & j).Resize(Ar(i).Count).Value = Ar(i).Value
      j = j + 6
   Next i
End Sub
 
Upvote 0
Dangit! I was hoping it wouldn't involve code as I've never used this method before! How do I proceed?

I receive the list from someone using Google Sheets - can I get Sheets to perform this action so I don't need to transfer the data to Excel?

Thank you so much for taking the time to write all that code for little ole me - you guys rock!
 
Upvote 0
I have never used Google sheets, so have no idea whether it can be done.
 
Upvote 0
Could this code be amended to work with another similar sheet?

It has columns A to Q - with column C being differing numbers from 1 to 25 containing a set of data...

[TABLE="class: grid, width: 100, align: center"]
<tbody>[TR]
[TD]A[/TD]
[TD]B[/TD]
[TD]C[/TD]
[TD]D[/TD]
[TD]E[/TD]
[TD]F[/TD]
[TD]G[/TD]
[TD]H[/TD]
[TD]I[/TD]
[TD]J[/TD]
[TD]K[/TD]
[TD]L[/TD]
[TD]M[/TD]
[TD]N[/TD]
[TD]O[/TD]
[TD]P[/TD]
[TD]Q[/TD]
[/TR]
[TR]
[TD]name[/TD]
[TD]name[/TD]
[TD]Number[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[/TR]
[TR]
[TD]John[/TD]
[TD]Smith[/TD]
[TD]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Jim[/TD]
[TD]Brown[/TD]
[TD]2[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Jack[/TD]
[TD]Jones[/TD]
[TD]3[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Tom[/TD]
[TD]Adams[/TD]
[TD]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Dave[/TD]
[TD]Brown[/TD]
[TD]2[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Harry[/TD]
[TD]Cohen[/TD]
[TD]3[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Bob[/TD]
[TD]Davis[/TD]
[TD]4[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Rob[/TD]
[TD]Ellis[/TD]
[TD]5[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD]2[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD]3[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD]4[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD]5[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD]6[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

Can it automatically insert rows so that there is always 25 rows in total between each new set...

Like in the example above - the first set contains 3 rows of data numbered by column C... so it would insert 22 empty rows underneath...

Then doing the same with the next set of 5 by inserting 20 rows etc etc... so looking something like this below

[TABLE="class: grid, width: 100, align: center"]
<tbody>[TR]
[TD]A[/TD]
[TD]B[/TD]
[TD]C[/TD]
[TD]D[/TD]
[TD]E[/TD]
[TD]F[/TD]
[TD]G[/TD]
[TD]H[/TD]
[TD]I[/TD]
[TD]J[/TD]
[TD]K[/TD]
[TD]L[/TD]
[TD]M[/TD]
[TD]N[/TD]
[TD]O[/TD]
[TD]P[/TD]
[TD]Q[/TD]
[/TR]
[TR]
[TD]name[/TD]
[TD]name[/TD]
[TD]NUMBER[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[TD]etc[/TD]
[/TR]
[TR]
[TD]John[/TD]
[TD]Smith[/TD]
[TD]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Jim[/TD]
[TD]Brown[/TD]
[TD]2[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Jack[/TD]
[TD]Jones[/TD]
[TD]3[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
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[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
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[/TR]
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[/TR]
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</tbody>[/TABLE]

I hope I'm explaining okay! Thank you so much for helping!!
 
Last edited:
Upvote 0
Not sure about your last post yet, but here is a Google Sheet version of my first code.

Code: 
function myFunction() {
  var sheet = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet();
  var lastRow = sheet.getLastRow();
  var arr = sheet.getRange("E1:E" + lastRow).getValues();
  var cnt = 1;
  var ro = 1;
  var tChar = 65;
  
  for (var i = 0; i < arr.length; i++) {
    if(cnt==1) {
      sheet.getRange(ro, 1).setValue('Team' + String.fromCharCode(tChar));
    }
    if(cnt < 6) {
      sheet.getRange(ro, 2).setValue(cnt);
    }
    if(arr[i] == '') {
      for(var j = cnt; j < 6; j++) {
        sheet.getRange(ro, 2).setValue(cnt);
        cnt++;
        ro++;
      }
    } else {
     sheet.getRange(ro,3).setValue(arr[i]); 
    }
    if(cnt >5) {
     cnt = 0;
     tChar ++;
    }
    ro++;
    cnt++;
  }
  if(cnt<6) {
    for(var k = cnt; k < 6; k++) {
       sheet.getRange(ro,2).setValue(cnt);
       cnt++;
       ro++;
      }
    }
}
 
Last edited:
Upvote 0
And this Google Sheets Code will insert the rows in your last post.

Code: 
function InsertRowsFX() {
  var sheet = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet();
  var lastRow = sheet.getLastRow();
  
  for(var i=3; i < lastRow; i++) {
    if(sheet.getRange(i, 3).getValue()==1) {
      sheet.insertRowsAfter(i-1, 25 - sheet.getRange(i-1, 3).getValue());
    }
  }
}
 
Upvote 0
lrobbo314 said:
And this Google Sheets Code will insert the rows in your last post.

Code: 
function InsertRowsFX() {
  var sheet = SpreadsheetApp.getActiveSpreadsheet().getActiveSheet();
  var lastRow = sheet.getLastRow();
  
  for(var i=3; i < lastRow; i++) {
    if(sheet.getRange(i, 3).getValue()==1) {
      sheet.insertRowsAfter(i-1, 25 - sheet.getRange(i-1, 3).getValue());
    }
  }
}
Click to expand...
You are Awesome bro!

Is this how I should proceed...
1) I copy your code in to Google Sheets menu - Tools>Script Editor... which opens a new sheet
2) Then go back to my working sheet - and click the corner to select all the cells
3) Then go to the Script sheet again and click Run

I must be doing something wrong as the code works fine on the first set - but on all the rest, it keeps inserting rows over and over again, underneath the first?
 
Upvote 0
Seems like you're doing it correctly. Can you post more sample data so I can try to see what is happening?
 
Upvote 0
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