Insert blank rows based on a number, then copy/paste values

B

BigBee11

New Member
Joined
Mar 28, 2018
Messages
3
Hello Excel Pros,

I've somewhat unique excel problem and it's taking a lot of my time because I do it pretty much manually. I'm asking all the pros to help me figure out a quicker way to get this done. Below is how I get data in excel sheet:

company1Baton Rouge, LouisianaNew Orleans, LouisianaShreveport, LouisianaLake Charles, Louisiana
company2Chicago, ILDurham, NC
company3Miami, FloridaTampa, FloridaFort Lauderdale, FloridaOrlando, FloridaJacksonville, FloridaKingston, JamaicaNassau, The Bahamas

<colgroup><col style="mso-width-source:userset;mso-width-alt:9472;width:194pt" width="259"> <col style="width:48pt" span="36" width="64"> </colgroup><tbody>
[TD="width: 259"]company[/TD]
[TD="width: 64"] #of fices[/TD]
[TD="width: 64"]city1[/TD]
[TD="width: 64"]city2[/TD]
[TD="width: 64"]city3[/TD]
[TD="width: 64"]city4[/TD]
[TD="width: 64"]city5[/TD]
[TD="width: 64"]city6[/TD]
[TD="width: 64"]city7[/TD]
[TD="width: 64"]city1-PR[/TD]
[TD="width: 64"]city1-NP[/TD]
[TD="width: 64"]city1-AS[/TD]
[TD="width: 64"]city1-OL[/TD]
[TD="width: 64"]city2-PR[/TD]
[TD="width: 64"]city2-NP[/TD]
[TD="width: 64"]city2-AS[/TD]
[TD="width: 64"]city2-OL[/TD]
[TD="width: 64"]city3-PR[/TD]
[TD="width: 64"]city3-NP[/TD]
[TD="width: 64"]city3-AS[/TD]
[TD="width: 64"]city3-OL[/TD]
[TD="width: 64"]city4-PR[/TD]
[TD="width: 64"]city4-NP[/TD]
[TD="width: 64"]city4-AS[/TD]
[TD="width: 64"]city4-OL[/TD]
[TD="width: 64"]city5-PR[/TD]
[TD="width: 64"]city5-NP[/TD]
[TD="width: 64"]city5-AS[/TD]
[TD="width: 64"]city5-OL[/TD]
[TD="width: 64"]city6-PR[/TD]
[TD="width: 64"]city6-NP[/TD]
[TD="width: 64"]city6-AS[/TD]
[TD="width: 64"]city6-OL[/TD]
[TD="width: 64"]city7-PR[/TD]
[TD="width: 64"]city7-NP[/TD]
[TD="width: 64"]city7-AS[/TD]
[TD="width: 64"]city7-OL[/TD]

[TD="align: right"]5[/TD]

[TD="colspan: 3"]South Baton Rouge, Louisiana [/TD]
[TD="align: right"]62[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]36[/TD]
[TD="align: right"]9[/TD]
[TD="align: right"]17[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]15[/TD]
[TD="align: right"]2[/TD]
[TD="align: right"]6[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]2[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]

[TD="align: right"]3[/TD]

[TD="colspan: 2"]Mountain View, CA[/TD]

[TD="align: right"]39[/TD]
[TD="align: right"]21[/TD]
[TD="align: right"]21[/TD]
[TD="align: right"]2[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]

[TD="align: right"]7[/TD]

[TD="align: right"]2[/TD]
[TD="align: right"]13[/TD]
[TD="align: right"]10[/TD]
[TD="align: right"]2[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]4[/TD]
[TD="align: right"]5[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]

</tbody>


And how the final output would look:

[TABLE="width: 769"]
<colgroup><col><col><col><col><col><col></colgroup><tbody>[TR]
[TD]Company[/TD]
[TD]CITY[/TD]
[TD]PR[/TD]
[TD]NP[/TD]
[TD]AS[/TD]
[TD]OL[/TD]
[/TR]
[TR]
[TD]company1[/TD]
[TD]Baton Rouge, Louisiana[/TD]
[TD="align: right"]62[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]36[/TD]
[TD="align: right"]9[/TD]
[/TR]
[TR]
[TD]company1[/TD]
[TD]New Orleans, Louisiana[/TD]
[TD="align: right"]17[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]15[/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD]company1[/TD]
[TD]Shreveport, Louisiana[/TD]
[TD="align: right"]6[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]0[/TD]
[/TR]
[TR]
[TD]company1[/TD]
[TD]Lake Charles, Louisiana[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[/TR]
[TR]
[TD]company1[/TD]
[TD]South Baton Rouge, Louisiana [/TD]
[TD="align: right"]2[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[/TR]
[TR]
[TD]company2[/TD]
[TD]Chicago, IL[/TD]
[TD="align: right"]39[/TD]
[TD="align: right"]21[/TD]
[TD="align: right"]21[/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD]company2[/TD]
[TD]Durham, NC[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[/TR]
[TR]
[TD]company2[/TD]
[TD]Mountain View, CA[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[/TR]
[TR]
[TD]company3[/TD]
[TD]Miami, Florida[/TD]
[TD="align: right"]2[/TD]
[TD="align: right"]13[/TD]
[TD="align: right"]10[/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD]company3[/TD]
[TD]Tampa, Florida[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]4[/TD]
[TD="align: right"]5[/TD]
[TD="align: right"]0[/TD]
[/TR]
[TR]
[TD]company3[/TD]
[TD]Fort Lauderdale, Florida[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[/TR]
[TR]
[TD]company3[/TD]
[TD]Orlando, Florida[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[/TR]
[TR]
[TD]company3[/TD]
[TD]Jacksonville, Florida[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]0[/TD]
[/TR]
[TR]
[TD]company3[/TD]
[TD]Kingston, Jamaica[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]1[/TD]
[/TR]
[TR]
[TD]company3[/TD]
[TD]Nassau, The Bahamas[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]0[/TD]
[TD="align: right"]0[/TD]
[/TR]
</tbody>[/TABLE]

I need to insert blank rows based on #of offices and copy/paste each city data per row. what would be the best/easiest way to do this? Thanks in advance for your help!
 

Excel Facts

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Hi & welcome to MrExcel.

How about this, it will put the data on a new sheet.
Code: 
Sub RearrangeData()

   Dim i As Long, j As Long, k As Long
   Dim Rws As Long
   Dim NxtRw As Long
   Dim Ws As Worksheet
   
   Set Ws = Sheets("[COLOR=#ff0000]Output[/COLOR]")
   Ws.Range("A1:F1").Value = Array("Company", "CITY", "PR", "NP", "AS", "OL")
   With Sheets("[COLOR=#ff0000]Sheet1[/COLOR]")
      For i = 2 To .Range("A" & Rows.Count).End(xlUp).Row
         Rws = .Range("B" & i).Value
         NxtRw = Ws.Range("A" & Rows.Count).End(xlUp).Offset(1).Row
         Ws.Range("A" & NxtRw).Resize(1 * Rws).Value = .Range("A" & i).Value
         Ws.Range("B" & NxtRw).Resize(Rws).Value = Application.Transpose(.Range("C" & i).Resize(, Rws))
         k = 10
         For j = 1 To Rws
            Ws.Range("C" & Rows.Count).End(xlUp).Offset(1).Resize(, 4).Value = .Cells(i, k).Resize(, 4).Value
            k = k + 4
         Next j
      Next i
   End With
End Sub
Change sheet names in red to suit
 
Upvote 0
Thank you very much. I have data in more than 300 rows and 400 columns with many blanks cells. When I tried this, I didn't correctly copies and pasted the values. How can I modify this to work for large number of rows and columns. Thanks!

Fluff said:
Hi & welcome to MrExcel.

How about this, it will put the data on a new sheet.
Code: 
Sub RearrangeData()

   Dim i As Long, j As Long, k As Long
   Dim Rws As Long
   Dim NxtRw As Long
   Dim Ws As Worksheet
   
   Set Ws = Sheets("[COLOR=#ff0000]Output[/COLOR]")
   Ws.Range("A1:F1").Value = Array("Company", "CITY", "PR", "NP", "AS", "OL")
   With Sheets("[COLOR=#ff0000]Sheet1[/COLOR]")
      For i = 2 To .Range("A" & Rows.Count).End(xlUp).Row
         Rws = .Range("B" & i).Value
         NxtRw = Ws.Range("A" & Rows.Count).End(xlUp).Offset(1).Row
         Ws.Range("A" & NxtRw).Resize(1 * Rws).Value = .Range("A" & i).Value
         Ws.Range("B" & NxtRw).Resize(Rws).Value = Application.Transpose(.Range("C" & i).Resize(, Rws))
         k = 10
         For j = 1 To Rws
            Ws.Range("C" & Rows.Count).End(xlUp).Offset(1).Resize(, 4).Value = .Cells(i, k).Resize(, 4).Value
            k = k + 4
         Next j
      Next i
   End With
End Sub
Change sheet names in red to suit
Click to expand...
 
Upvote 0
Without an accurate sample of your sheet I can't tell.
 
Upvote 0
How about
Code: 
Sub RearrangeData()

   Dim i As Long, j As Long, k As Long
   Dim Rws As Long
   Dim NxtRw As Long
   Dim ws As Worksheet
   
   Set ws = Sheets("Output")
   ws.Range("A1:F1").Value = Array("Company", "CITY", "PR", "NP", "AS", "OL")
   With Sheets("Flip")
      For i = 2 To .Range("A" & Rows.Count).End(xlUp).Row
         Rws = .Range("B" & i).Value
         NxtRw = ws.Range("A" & Rows.Count).End(xlUp).Offset(1).Row
         ws.Range("A" & NxtRw).Resize(1 * Rws).Value = .Range("A" & i).Value
         ws.Range("B" & NxtRw).Resize(Rws).Value = Application.Transpose(.Range("C" & i).Resize(, Rws))
         k = 83
         For j = 1 To Rws
            ws.Range("C" & NxtRw).Resize(, 4).Value = .Cells(i, k).Resize(, 4).Value
            NxtRw = NxtRw + 1
            k = k + 4
         Next j
      Next i
   End With
End Sub
 
Upvote 0
GREAT, this works, many thanks!


Fluff said:
How about
Code: 
Sub RearrangeData()

   Dim i As Long, j As Long, k As Long
   Dim Rws As Long
   Dim NxtRw As Long
   Dim ws As Worksheet
   
   Set ws = Sheets("Output")
   ws.Range("A1:F1").Value = Array("Company", "CITY", "PR", "NP", "AS", "OL")
   With Sheets("Flip")
      For i = 2 To .Range("A" & Rows.Count).End(xlUp).Row
         Rws = .Range("B" & i).Value
         NxtRw = ws.Range("A" & Rows.Count).End(xlUp).Offset(1).Row
         ws.Range("A" & NxtRw).Resize(1 * Rws).Value = .Range("A" & i).Value
         ws.Range("B" & NxtRw).Resize(Rws).Value = Application.Transpose(.Range("C" & i).Resize(, Rws))
         k = 83
         For j = 1 To Rws
            ws.Range("C" & NxtRw).Resize(, 4).Value = .Cells(i, k).Resize(, 4).Value
            NxtRw = NxtRw + 1
            k = k + 4
         Next j
      Next i
   End With
End Sub
Click to expand...
 
Upvote 0
Glad to help & thanks for the feedback
 
Upvote 0
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