If Function to indicate "1" if a Time falls within a Time.

L

LiamBrewster

New Member
Joined
Nov 14, 2015
Messages
5
Hello All

firstly thanks for looking to see if you can help me;

Problem:

I want to work out how many staff i have working per hour. so across the top i have the hour window, along the left i have staff names with what hours they will be working. as below:

[TABLE="width: 750"]
<tbody>[TR]
[TD][/TD]
[TD]A[/TD]
[TD]B[/TD]
[TD]C[/TD]
[TD]D[/TD]
[TD]E[/TD]
[TD]F[/TD]
[TD]G[/TD]
[TD]H[/TD]
[TD]I[/TD]
[TD]J[/TD]
[TD]K[/TD]
[TD]L[/TD]
[TD]M[/TD]
[TD]N[/TD]
[/TR]
[TR]
[TD]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]06:00[/TD]
[TD]07:00[/TD]
[TD]08:00[/TD]
[TD]09:00[/TD]
[TD]10:00[/TD]
[TD]11:00[/TD]
[TD]12:00[/TD]
[TD]13:00[/TD]
[TD]14:00[/TD]
[TD]15:00[/TD]
[TD]16:00[/TD]
[/TR]
[TR]
[TD]2[/TD]
[TD]Staff[/TD]
[TD]Start[/TD]
[TD]Finish[/TD]
[TD]07:00[/TD]
[TD]08:00[/TD]
[TD]09:00[/TD]
[TD]10:00[/TD]
[TD]11:00[/TD]
[TD]12:00[/TD]
[TD]13:00[/TD]
[TD]14:00[/TD]
[TD]15:00[/TD]
[TD]16:00[/TD]
[TD]17:00[/TD]
[/TR]
[TR]
[TD]3[/TD]
[TD]steve[/TD]
[TD]06:00[/TD]
[TD]18:00[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]4[/TD]
[TD]bob[/TD]
[TD]09:00[/TD]
[TD]17:00[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]5[/TD]
[TD]steph[/TD]
[TD]16:00[/TD]
[TD]02:00[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]6[/TD]
[TD]Rachel[/TD]
[TD]20:00[/TD]
[TD]06:00[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]7[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]8[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]9[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

currently i have found 2 formulas as follows (this is how it would show if this was in cell D3):
  • =If(AND(D$1>=$B3,D$2>=$B3,D$1<=$C3,D$2<=$C3),1,0)
  • =If(AND(D$1 < $c3,d$2 > b$3),1,0)

i believe i have copied them right above, but anyway they would work perfect if my staff only worked until no later 23:00

but unfortunately i have shift which cross over midnight to the next days shifts start again from 06am.

can anyone help me work out what need to change in order to make the formula calculate the same for any shift which crosses over midnight!

thanks in advance and if anything is unclear then please let me know and i will try to explain better
 
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Welcome to the forum.

Try

=IF(AND($C3<$B3,$B3<=D$1,$C3+1>=D$2),1,IF(AND($C3>$B3,$B3<=D$1,$C3>=D$2),1,""))
 
Upvote 0
Found an error, try

=IF(OR(AND($C3<$B3,$B3-"01:00"-1<=D$1,$C3>=D$2),AND($C3<$B3,$B3<=D$1,$C3+"01:00"+1>=D$2)),1,IF(AND($C3>$B3,$B3<=D$1,$C3>=D$2),1,0))
 
Upvote 0
[TABLE="width: 1095"]
<colgroup><col><col><col span="3"><col span="25"><col><col span="4"></colgroup><tbody>[TR]
[TD="align: right"]4[/TD]
[TD="colspan: 2"]employees[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]00:01[/TD]
[TD="colspan: 2"]this is starttable[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]6[/TD]
[TD="align: right"]7[/TD]
[TD="align: right"]8[/TD]
[TD="align: right"]9[/TD]
[TD="align: right"]10[/TD]
[TD="align: right"]11[/TD]
[TD="align: right"]12[/TD]
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[TD="align: right"]14[/TD]
[TD="align: right"]15[/TD]
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[TD="align: right"]17[/TD]
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[TD][/TD]
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[TD][/TD]
[TD="align: right"]00:00[/TD]
[TD="align: right"]0[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]Start[/TD]
[TD]Finish[/TD]
[TD]starthr[/TD]
[TD]endhr[/TD]
[TD="align: right"]7[/TD]
[TD="align: right"]8[/TD]
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[TD="align: right"]28[/TD]
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[TD="align: right"]30[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]01:00[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]steve[/TD]
[TD="align: right"]06:00[/TD]
[TD="align: right"]18:00[/TD]
[TD="align: right"]6[/TD]
[TD="align: right"]18[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
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[TD][/TD]
[TD="align: right"]02:00[/TD]
[TD="align: right"]2[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]bob[/TD]
[TD="align: right"]09:00[/TD]
[TD="align: right"]17:00[/TD]
[TD="align: right"]9[/TD]
[TD="align: right"]17[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]03:00[/TD]
[TD="align: right"]3[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]steph[/TD]
[TD="align: right"]16:00[/TD]
[TD="align: right"]02:00[/TD]
[TD="align: right"]16[/TD]
[TD="align: right"]26[/TD]
[TD][/TD]
[TD][/TD]
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[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]04:00[/TD]
[TD="align: right"]4[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Rachel[/TD]
[TD="align: right"]20:00[/TD]
[TD="align: right"]06:00[/TD]
[TD="align: right"]20[/TD]
[TD="align: right"]30[/TD]
[TD][/TD]
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[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]05:00[/TD]
[TD="align: right"]5[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
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[TD="align: right"]25[/TD]
[TD="align: right"]25[/TD]
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[TD="align: right"]50[/TD]
[TD="align: right"]50[/TD]
[TD="align: right"]50[/TD]
[TD="align: right"]50[/TD]
[TD="align: right"]50[/TD]
[TD="align: right"]50[/TD]
[TD="align: right"]50[/TD]
[TD="align: right"]75[/TD]
[TD="align: right"]50[/TD]
[TD="align: right"]25[/TD]
[TD="align: right"]25[/TD]
[TD="align: right"]50[/TD]
[TD="align: right"]50[/TD]
[TD="align: right"]50[/TD]
[TD="align: right"]50[/TD]
[TD="align: right"]50[/TD]
[TD="align: right"]50[/TD]
[TD="align: right"]25[/TD]
[TD="align: right"]25[/TD]
[TD="align: right"]25[/TD]
[TD="align: right"]25[/TD]
[TD="colspan: 3"]%employees working[/TD]
[TD="align: right"]06:00[/TD]
[TD="align: right"]6[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
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[TD="align: right"]07:00[/TD]
[TD="align: right"]7[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
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[TD="align: right"]08:00[/TD]
[TD="align: right"]8[/TD]
[TD][/TD]
[/TR]
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[TD="align: right"]09:00[/TD]
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[TD="align: right"]10:00[/TD]
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[TD="colspan: 20"]ASSUMPTION - NOBODY STARTS WORK BETWEEN MIDNIGHT AND 05:59[/TD]
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[TD="align: right"]11:00[/TD]
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[TD="align: right"]12:00[/TD]
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[TD="colspan: 20"]2 lookup tables convert start and end times to my patented 6 to 30 hour clock[/TD]
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[TD="align: right"]13:00[/TD]
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[TD="colspan: 14"]the 1 directly under "6/7" on steve's row is returned by[/TD]
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[TD="colspan: 10"]=IF(AND(F$2>=$D4,F$3<=$E4),1,"")[/TD]
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[TD="align: right"]18:00[/TD]
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[TD="colspan: 9"]this was dragged down and across[/TD]
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[TD="colspan: 2"]this is endtable[/TD]
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[TD="align: right"]02:00[/TD]
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[TD="align: right"]03:00[/TD]
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[TD="align: right"]04:00[/TD]
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Upvote 0
gaz_chops said:
You're welcome.
Click to expand...

need your help again gaz_chops ... i am putting in shifts and its now adding on an hours for example

13:00 - 01:00 = boxes are filled between 13:00-02:00
17:00 - 04:00 = boxes are filled between 17:00-05:00

and i cant work out which bit of the formula is adding it on .. can you help?
 
Upvote 0
Seems to work ok for me!

Code: 
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Upvote 0
How have you entered your Times in top 2 rows? If you have entered as a calculation e.g. =D1+"01:00" or dragged the times across, then after midnight it will show as 01/01/1900 01:00:00, although you will only see the hh:mm as that is how it is formatted. That would cause what you are describing.
If so then enter the times individually.
 
Upvote 0
gaz_chops said:
Seems to work ok for me!

the 22:00 - 08:00 didnt pick up the hour between 22:00-23:00

i have just open a new sheet and copied it all again for a shift 16:00-02:00

it add a 1 in the hours between 02:00-03:00

if it isn't happening in your spreadsheet i am unsure as to why it is happening to me
Click to expand...
 
Upvote 0
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