How to organise this data (Year, Vendor, expenses)

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try this


Book1
ABCD
1Vendor201620172018
21999010034-264340.18-243313.18-341448.27
31999075412-68895.33-21482.1-26083.51
41999070532-50470.58-49838.33
51999063417-46591.22-68381.6-54325.09
61999056490-45247.37-116490.32
71999012433-29823.91
81999089508-20908.18
91999011400-19409.59-4500.36
101999081476-2941.7-7353.85
117999003105-7012.73
Output
Cell Formulas
RangeFormula
B2=IFERROR(INDEX(INDIRECT("'"&B$1&"'!C:C"),MATCH($A2,INDIRECT("'"&B$1&"'!B:B"),0)),"")
 
Upvote 0
AlanY said:
try this
Click to expand...

If I wanted to find top 10 expenses for each year, which option would be the recommended one: power query or pivot tables?

I tried pivot tables but I'm pretty sure I am not doing it very efficiently to achieve my output.

Thank you for your solution, Alan, I appreciate it :)
 
Upvote 0
something like this?

part of the PivotTable:

[Table="width:, class:head"]
[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]Sum of USD[/td][td=bgcolor:#DDEBF7]Year[/td][td=bgcolor:#DDEBF7][/td][td=bgcolor:#DDEBF7][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]Vendor[/td][td=bgcolor:#DDEBF7]
2016​
[/td][td=bgcolor:#DDEBF7]
2017​
[/td][td=bgcolor:#DDEBF7]
2018​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999005689​
[/td][td][/td][td]
-38882.04​
[/td][td]
-7770.16​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999005960​
[/td][td][/td][td]
-11094.72​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999006006​
[/td][td]
-16183.56​
[/td][td]
-15855.45​
[/td][td]
-14130.15​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999006846​
[/td][td][/td][td]
-6073.01​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999007418​
[/td][td]
-8995.86​
[/td][td]
-6250.02​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999008286​
[/td][td][/td][td]
-21478.49​
[/td][td]
-8754.49​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999009851​
[/td][td]
-71866.39​
[/td][td]
-56313.15​
[/td][td]
-54623.42​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999010034​
[/td][td]
-264340.18​
[/td][td]
-243313.18​
[/td][td]
-341448.27​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999011390​
[/td][td]
-14248.07​
[/td][td]
-34182.82​
[/td][td]
-6344.01​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999011400​
[/td][td]
-19409.59​
[/td][td]
-4500.36​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999011602​
[/td][td][/td][td]
-17870.2​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999012396​
[/td][td][/td][td]
-3014.44​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999012433​
[/td][td]
-29823.91​
[/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999014359​
[/td][td]
-246531.43​
[/td][td]
-151410.71​
[/td][td]
-359535.34​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999014542​
[/td][td][/td][td][/td][td]
-7822.91​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999014618​
[/td][td][/td][td]
-3818.5​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999014834​
[/td][td]
-227689.18​
[/td][td]
-194781.46​
[/td][td]
-56963.96​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999015782​
[/td][td]
-9106.3​
[/td][td]
-28455.15​
[/td][td]
-11298​
[/td][/tr]
[/table]
 
Upvote 0
or

[Table="width:, class:head"]
[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]Sum of USD[/td][td=bgcolor:#DDEBF7]Year[/td][td=bgcolor:#DDEBF7][/td][td=bgcolor:#DDEBF7][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]Vendor[/td][td=bgcolor:#DDEBF7]
2016​
[/td][td=bgcolor:#DDEBF7]
2017​
[/td][td=bgcolor:#DDEBF7]
2018​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999009851​
[/td][td]
-71866.39​
[/td][td]
-56313.15​
[/td][td]
-54623.42​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999010034​
[/td][td]
-264340.18​
[/td][td]
-243313.18​
[/td][td]
-341448.27​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999014359​
[/td][td]
-246531.43​
[/td][td]
-151410.71​
[/td][td]
-359535.34​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999014834​
[/td][td]
-227689.18​
[/td][td]
-194781.46​
[/td][td]
-56963.96​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999016925​
[/td][td]
-223466.2​
[/td][td]
-59121.83​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999017909​
[/td][td]
-214366.55​
[/td][td]
-249918.03​
[/td][td]
-220363.56​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999057232​
[/td][td]
-432924.34​
[/td][td]
-426041.09​
[/td][td]
-6492.33​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999063417​
[/td][td]
-46591.22​
[/td][td]
-68381.6​
[/td][td]
-54325.09​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999067483​
[/td][td]
-354493.37​
[/td][td]
-692218.8​
[/td][td]
-201080.1​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999090540​
[/td][td][/td][td]
-85333.34​
[/td][td]
-84593.87​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]Grand Total[/td][td=bgcolor:#DDEBF7]
-2082268.86​
[/td][td=bgcolor:#DDEBF7]
-2226833.19​
[/td][td=bgcolor:#DDEBF7]
-1379425.94​
[/td][/tr]
[/table]
 
Upvote 0
Hi Sandy,
How did you create your first result?

This is how I did it, but it felt 'messy'/unorganized:
I created a pivot table for each sheet
Filtered to Bottom 10 for each. So now, I have three pivot tables.
I then copied and pasted the values for each pivot table into another spreadsheet.
Then I pivoted that table.
Interested to know how you would have done it?
 
Upvote 0
append Years via PowerQuery then create PivotTable, sort and filter Top10 or Bottom10
 
Upvote 0
No, I mean how did you get your output in your post 4 .
What you described is for post 5 , which shows top/bottom 10 vendors filtered by grand total.

Your output in post 4 shows top/bottom 10 vendors for each year (except 2017, which shows more than 10) but I need that output
 
Last edited:
Upvote 0
as you probably read in post#4 this is a part of bigger table just without TopTen

[Table="width:, class:head"]
[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]Sum of USD[/td][td=bgcolor:#DDEBF7]Year[/td][td=bgcolor:#DDEBF7][/td][td=bgcolor:#DDEBF7][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]Vendor[/td][td=bgcolor:#DDEBF7]
2016​
[/td][td=bgcolor:#DDEBF7]
2017​
[/td][td=bgcolor:#DDEBF7]
2018​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999005689​
[/td][td][/td][td]
-38882.04​
[/td][td]
-7770.16​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999005960​
[/td][td][/td][td]
-11094.72​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999006006​
[/td][td]
-16183.56​
[/td][td]
-15855.45​
[/td][td]
-14130.15​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999006846​
[/td][td][/td][td]
-6073.01​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999007418​
[/td][td]
-8995.86​
[/td][td]
-6250.02​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999008286​
[/td][td][/td][td]
-21478.49​
[/td][td]
-8754.49​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999009851​
[/td][td]
-71866.39​
[/td][td]
-56313.15​
[/td][td]
-54623.42​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999010034​
[/td][td]
-264340.18​
[/td][td]
-243313.18​
[/td][td]
-341448.27​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999011390​
[/td][td]
-14248.07​
[/td][td]
-34182.82​
[/td][td]
-6344.01​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999011400​
[/td][td]
-19409.59​
[/td][td]
-4500.36​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999011602​
[/td][td][/td][td]
-17870.2​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999012396​
[/td][td][/td][td]
-3014.44​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999012433​
[/td][td]
-29823.91​
[/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999014359​
[/td][td]
-246531.43​
[/td][td]
-151410.71​
[/td][td]
-359535.34​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999014542​
[/td][td][/td][td][/td][td]
-7822.91​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999014618​
[/td][td][/td][td]
-3818.5​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999014834​
[/td][td]
-227689.18​
[/td][td]
-194781.46​
[/td][td]
-56963.96​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999015782​
[/td][td]
-9106.3​
[/td][td]
-28455.15​
[/td][td]
-11298​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999016925​
[/td][td]
-223466.2​
[/td][td]
-59121.83​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999017909​
[/td][td]
-214366.55​
[/td][td]
-249918.03​
[/td][td]
-220363.56​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999018398​
[/td][td][/td][td]
-3553.16​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999019141​
[/td][td][/td][td]
-4432.94​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999043777​
[/td][td][/td][td]
-5745.46​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999049206​
[/td][td][/td][td]
-3272.28​
[/td][td]
-6567.99​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999056490​
[/td][td]
-45247.37​
[/td][td]
-116490.32​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999057232​
[/td][td]
-432924.34​
[/td][td]
-426041.09​
[/td][td]
-6492.33​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999057915​
[/td][td][/td][td]
-2898.97​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999058172​
[/td][td][/td][td]
-10048.87​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999063417​
[/td][td]
-46591.22​
[/td][td]
-68381.6​
[/td][td]
-54325.09​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999064801​
[/td][td]
-18657.26​
[/td][td]
-32955.62​
[/td][td]
-33872.39​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999067483​
[/td][td]
-354493.37​
[/td][td]
-692218.8​
[/td][td]
-201080.1​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999070532​
[/td][td]
-50470.58​
[/td][td]
-49838.33​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999075412​
[/td][td]
-68895.33​
[/td][td]
-21482.1​
[/td][td]
-26083.51​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999080098​
[/td][td][/td][td]
-4068.34​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999080175​
[/td][td][/td][td]
-3313.36​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999081217​
[/td][td][/td][td]
-29841.4​
[/td][td]
-28267.63​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999081476​
[/td][td][/td][td]
-2941.7​
[/td][td]
-7353.85​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999082979​
[/td][td][/td][td]
-4329.85​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999084715​
[/td][td]
-9857.09​
[/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999085347​
[/td][td][/td][td]
-5986.68​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999086132​
[/td][td][/td][td]
-5025.04​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999087107​
[/td][td][/td][td]
-22207.55​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999087108​
[/td][td][/td][td]
-11184.39​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999087319​
[/td][td][/td][td]
-6805.6​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999088163​
[/td][td][/td][td]
-4370.56​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999088522​
[/td][td]
-9453.25​
[/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999088957​
[/td][td][/td][td]
-2684.38​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999089508​
[/td][td]
-20908.18​
[/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999090257​
[/td][td]
-11710.56​
[/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1999090540​
[/td][td][/td][td]
-85333.34​
[/td][td]
-84593.87​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
7999001074​
[/td][td][/td][td]
-3426.01​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
7999001146​
[/td][td][/td][td]
-3301.65​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
7999001754​
[/td][td][/td][td]
-103293.66​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
7999001991​
[/td][td][/td][td]
-18868.02​
[/td][td]
-59168.37​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
7999002245​
[/td][td][/td][td]
-38346.4​
[/td][td]
-68524.87​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
7999002587​
[/td][td][/td][td]
-5884.43​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
7999002591​
[/td][td][/td][td]
-14700​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
7999002741​
[/td][td][/td][td]
-22831.48​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
7999002753​
[/td][td][/td][td]
-68016.85​
[/td][td]
-15459.38​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
7999002979​
[/td][td][/td][td]
-4994.6​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
7999003105​
[/td][td][/td][td][/td][td]
-7012.73​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
7999003113​
[/td][td][/td][td][/td][td]
-46842.84​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
7999003427​
[/td][td][/td][td][/td][td]
-9626.24​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
7999005255​
[/td][td][/td][td][/td][td]
-38999​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]
7999999399​
[/td][td][/td][td]
-37641.67​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
7999999458​
[/td][td][/td][td]
-8267.91​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
7999999471​
[/td][td][/td][td]
-25620.43​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
7999999991​
[/td][td][/td][td]
-5511.85​
[/td][td]
-7882.58​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]Grand Total[/td][td=bgcolor:#DDEBF7]
-2415235.77​
[/td][td=bgcolor:#DDEBF7]
-3132490.25​
[/td][td=bgcolor:#DDEBF7]
-1791207.04​
[/td][/tr]
[/table]
 
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