How to?: Daily printout of unstaffed shifts

A

aris123

New Member
Joined
Mar 2, 2018
Messages
1
Hi all
I have a table, pasted below, which shows the daily cover status for different areas at work.

I need a way (perhaps VBA) to automatically print / generate a table showing:

1) Today only
2) Listing the ones without cover in the AM
3) Listing the ones without cover in the PM
(examples two bottom tables)

Any help is greatly appreciated. Many thanks in advance


[TABLE="width: 949"]
<tbody>[TR]
[TD]A1[/TD]
[TD]B[/TD]
[TD]C[/TD]
[TD]D[/TD]
[TD]E[/TD]
[TD]F[/TD]
[TD]G[/TD]
[TD]H[/TD]
[TD]I[/TD]
[TD]J[/TD]
[TD]K[/TD]
[TD]L[/TD]
[/TR]
[TR]
[TD]2[/TD]
[TD]bla[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]MONDAY[/TD]
[TD]TUESDAY[/TD]
[TD]WEDNESDAY[/TD]
[TD]THURSDAY[/TD]
[TD]FRIDAY[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]3[/TD]
[TD][/TD]
[TD="colspan: 3"]Week Commencing: 05/03/18[/TD]
[TD][/TD]
[TD]05/03/2018[/TD]
[TD]06/03/2018[/TD]
[TD]07/03/2018[/TD]
[TD]08/03/2018[/TD]
[TD]09/03/2018[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]4[/TD]
[TD]aa[/TD]
[TD="colspan: 3"]Area A[/TD]
[TD]Person1 AM[/TD]
[TD]no Cover[/TD]
[TD]no Cover[/TD]
[TD]Cover[/TD]
[TD]no Cover[/TD]
[TD]no Cover[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]5[/TD]
[TD]Person1 PM[/TD]
[TD]Cover[/TD]
[TD]Cover[/TD]
[TD]Cover[/TD]
[TD]Cover[/TD]
[TD]no Cover[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]6[/TD]
[TD]person2 AM[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]7[/TD]
[TD]person2 PM[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]8[/TD]
[TD]ab[/TD]
[TD="colspan: 3"]Area B[/TD]
[TD]Person1 AM[/TD]
[TD]no Cover[/TD]
[TD]Cover[/TD]
[TD]no Cover[/TD]
[TD]Cover[/TD]
[TD]no Cover[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]9[/TD]
[TD]Person1 PM[/TD]
[TD]no Cover[/TD]
[TD]no Cover[/TD]
[TD]no Cover[/TD]
[TD]Cover[/TD]
[TD]Cover[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]10[/TD]
[TD]person2 AM[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]11[/TD]
[TD]person2 PM[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]12[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]13[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]14[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]15[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]16[/TD]
[TD="colspan: 5"]Areas with no cover – Date: 05/03/2018[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]17[/TD]
[TD]AM[/TD]
[TD="colspan: 4"]Area A, Area B[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]18[/TD]
[TD]PM[/TD]
[TD="colspan: 4"]Area B[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]19[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]20[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]21[/TD]
[TD="colspan: 5"]Areas with no cover – Date: 06/03/2018[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]22[/TD]
[TD]AM[/TD]
[TD="colspan: 4"]Area A[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]23[/TD]
[TD]PM[/TD]
[TD="colspan: 4"]Area B[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]
 

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cleanup the rota to look like:

[TABLE="width: 781"]
<tbody>[TR]
[TD]Week Commencing: 05/03/18[/TD]
[TD][/TD]
[TD][/TD]
[TD]MONDAY[/TD]
[TD]TUESDAY[/TD]
[TD]WEDNESDAY[/TD]
[TD]THURSDAY[/TD]
[TD]FRIDAY[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]area[/TD]
[TD]shift[/TD]
[TD]name[/TD]
[TD="align: right"]5/3/2018[/TD]
[TD="align: right"]6/3/2018[/TD]
[TD="align: right"]7/3/2018[/TD]
[TD="align: right"]8/3/2018[/TD]
[TD="align: right"]9/3/2018[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]area A[/TD]
[TD]AM[/TD]
[TD]person1[/TD]
[TD]no Cover[/TD]
[TD]no Cover[/TD]
[TD]Cover[/TD]
[TD]no Cover[/TD]
[TD]Cover[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]AM[/TD]
[TD]person2[/TD]
[TD]Cover[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]PM[/TD]
[TD]person1[/TD]
[TD][/TD]
[TD]Cover[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]PM[/TD]
[TD]person2[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]Cover[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]area B[/TD]
[TD]AM[/TD]
[TD]person1[/TD]
[TD]no Cover[/TD]
[TD]no Cover[/TD]
[TD]Cover[/TD]
[TD]no Cover[/TD]
[TD]Cover[/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]AM[/TD]
[TD]person2[/TD]
[TD]no Cover[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]PM[/TD]
[TD]person1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]PM[/TD]
[TD]person2[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

then run this code:

Code: 
Sub aMacro1()
Dim c As Integer
Dim vDate, vArea, vShift, vCovrd
Dim colDtes As New Collection, colBad As New Collection
Dim sDteSh As String
Dim itm


On Error GoTo ErrAdd
Range("C2").Select
For c = 1 To 5
  colDtes.Add ActiveCell.Offset(0, c).Value
Next


Range("C3").Select   'start at 1st person
While ActiveCell.Value <> ""
    vShift = ActiveCell.Offset(0, -1).Value
    GoSub getArea
    
    For c = 1 To 5   'check @ day of week
        vDate = colDtes(c)
        vCovrd = ActiveCell.Offset(0, c).Value
        If InStr(LCase(vCovrd), "no") > 0 Then            
            colBad.Add vDate & ":" & vShift & ":" & vArea
           'Debug.Print vDate & ":" & vShift & ":" & vArea
        End If
    Next
    
   ActiveCell.Offset(1, 0).Select  'next row
Wend


Sheets.Add
For Each itm In colBad
   ActiveCell.Value = itm
   ActiveCell.Offset(1, 0).Select    'next row
Next


Set colDtes = Nothing
Set colBad = Nothing
Exit Sub


getArea:
  If ActiveCell.Offset(0, -2).Value <> "" Then vArea = ActiveCell.Offset(0, -2).Value
Return


Exit Sub
ErrAdd:
If Err = 457 Then
  Resume Next
Else
MsgBox Err.Description, , Err
End If
Resume Next
End Sub
 
Last edited:
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