How to add different (hours/minutes) to a cell when choosing an item from the dropdown list

excelstudentnl

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Sep 12, 2022
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Office Version
  1. 365
  2. 2021
  3. 2019
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ok, so it basically comes down to making an excel sheet with the hours/minutes spend cleaning machines.
I've made a dropdown list in excel "B2" with 5 items (machines)

Cell B2 = (dropdown list) machine 1, machine 2, machine 3, machine 4, machine 5.

Cell B5 = contains the Start (at what time cleaning started) example: 01-01-2022 14:20 "I use 24hours instead of AM/PM"
Cell B6 = contains the End ( which adds 16 hours to the start date "we have 16 or 24 hours MAX to spend on a cleaning a specific machine"
so in Cell B6 my formula =
Excel Formula:
=B5+16/24

the problem however is:
machines 1 to 3 = have 16 hours max to spend on cleaning
but machines 4 & 5 = have 24 hours max to spend on cleaning


So now my question is, how can I make the dropdown list so that Machine 1 to 3 adds the formula : B5+16/24 to Cell B6
And if I choose Machine 4 or 5 it adds the formula: B5+24/24 to Cell B6

I don't have alot of experience with excel, I'm guessing I got to work with the =IF formula to make this work
or perhaps use a totally different approach? =IF(B2="Machine 3",B6= ........? )
I hope somebody can help me or atleast point me in the right direction

Thankyou in advance!
 

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you can use a IF () or a lookup table

=B1+TIME(16,0,0)
or for 24hours
=B1+1
where B1 is the starttime

very simple
Book1
ABCD
1machine 110/6/22 7:1510/6/22 23:15
2machine 210/7/22 7:1510/7/22 23:15
3machine 310/8/22 7:1510/8/22 23:15
4machine 410/9/22 7:1510/10/22 7:15
5machine 510/10/22 7:1510/11/22 7:15
6machine 610/11/22 7:1510/11/22 23:15
Sheet1
Cell Formulas
RangeFormula
D1:D6D1=IF(OR(A1="machine 4",A1="machine 5"),B1+1,B1+TIME(16,0,0))


but defaults to 16 hours - we can fix that to , i assume you can only have machine 1 to 5 in the dropdown
but is this the sort of thing

or a table if things are going to change and use a lookup - which again we can add - if thats the case - rather than inside hardcoded to a formula
 
Upvote 0
Solution
you can use a IF () or a lookup table

=B1+TIME(16,0,0)
or for 24hours
=B1+1
where B1 is the starttime

very simple
Book1
ABCD
1machine 110/6/22 7:1510/6/22 23:15
2machine 210/7/22 7:1510/7/22 23:15
3machine 310/8/22 7:1510/8/22 23:15
4machine 410/9/22 7:1510/10/22 7:15
5machine 510/10/22 7:1510/11/22 7:15
6machine 610/11/22 7:1510/11/22 23:15
Sheet1
Cell Formulas
RangeFormula
D1:D6D1=IF(OR(A1="machine 4",A1="machine 5"),B1+1,B1+TIME(16,0,0))


but defaults to 16 hours - we can fix that to , i assume you can only have machine 1 to 5 in the dropdown
but is this the sort of thing

or a table if things are going to change and use a lookup - which again we can add - if thats the case - rather than inside hardcoded to a formula
Thankyou for your quick answer!
the only thing I don't understand is that you used the cells as: machine 1,2,3 etc.
but i have a dropdown list so I have no cells (no columns/rows) to link as you have shown in your example

B1 = is the dropdown list
B5 = START date
B6 = END date (+16 or 24 hours)

test1.png
 
Upvote 0
that was just an example of the different possible results - so you can see , without a dropdown and how different dropdown values would result

B1 = is the dropdown list
B5 = START date
B6 = END date (+16 or 24 hours)

in B6 put
=IF(OR(B1="machine 4",B1="machine 5"),B5+1,B5+TIME(16,0,0))
 
Upvote 0
you can use a IF () or a lookup table

=B1+TIME(16,0,0)
or for 24hours
=B1+1
where B1 is the starttime

very simple
Book1
ABCD
1machine 110/6/22 7:1510/6/22 23:15
2machine 210/7/22 7:1510/7/22 23:15
3machine 310/8/22 7:1510/8/22 23:15
4machine 410/9/22 7:1510/10/22 7:15
5machine 510/10/22 7:1510/11/22 7:15
6machine 610/11/22 7:1510/11/22 23:15
Sheet1
Cell Formulas
RangeFormula
D1:D6D1=IF(OR(A1="machine 4",A1="machine 5"),B1+1,B1+TIME(16,0,0))


but defaults to 16 hours - we can fix that to , i assume you can only have machine 1 to 5 in the dropdown
but is this the sort of thing

or a table if things are going to change and use a lookup - which again we can add - if thats the case - rather than inside hardcoded to a formula

Thankyou! it works, the only problem is that it only adds 24hours to: Machine 5.
Machine 4 stays at 16hours but it also need to be 24hours.

I had to translate the formulas to dutch but I used the same formula u explained:

(dutch) =ALS(OF(B1="machine 4";B1="machine 5");B5+1;B5+TIJD(16;0;0))
"we have to use ; instead of , in order for formulas to work.

(english) =IF(OR(B1="machine 4",B1="machine 5"),B5+1,B5+TIME(16,0,0))

do you know how to solve this perhaps?
 
Upvote 0
is the dropdown with
Machine 5
actually machine 5
and no spaces - like
Machine 5<space>
Or
<space> machine 5
Or
machine5
no space between the word or number

in a cell try
B1="machine 5"
Will be FALSE until you change the dropdown - when you select machine 5 - does the cell show TRUE
 
Upvote 0
is the dropdown with
Machine 5
actually machine 5
and no spaces - like
Machine 5<space>
Or
<space> machine 5
Or
machine5
no space between the word or number

in a cell try
B1="machine 5"
Will be FALSE until you change the dropdown - when you select machine 5 - does the cell show TRUE

there was indeed a <space> after the word: Machine 4 (rookie mistake haha)
Thank you so much for your help! this solved my problem
Sorry for my late response btw, my working day was just finished when I got the reply yesterday!
 
Upvote 0

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