Hide checkboxes using VBA based on another checkbox

M

MissingInAction

Board Regular
Joined
Sep 20, 2019
Messages
85
Office Version
  1. 365
Platform
  1. Windows
Hi everyone. I want to hide checkboxes based on the condition of another checkbox. If that box is checked, the other should show, if not checked, then the others should not show.
I have linked the main checkbox to cell G140. When ticking/unticking the checkbox, G140 turns to TRUE/FALSE, as it should.
The problem is the boxes are not showing until I enter a random value in a random cell. I think it has to do with the VBA code not running when a checkbox is checked, but only when the sheet information changes. Here is the code I'm using:
VBA Code: 
    If ActiveSheet.Range("G140").Value = True Then
            ActiveSheet.Shapes("Risk_Auditing").Visible = True
            ActiveSheet.Shapes("Risk_CFO").Visible = True
            ActiveSheet.Shapes("Risk_Committee").Visible = True
            ActiveSheet.Shapes("Risk_Community_Director").Visible = True
            ActiveSheet.Shapes("Risk_Councillors").Visible = True
            ActiveSheet.Shapes("Risk_Emergency").Visible = True
            ActiveSheet.Shapes("Risk_Environment").Visible = True
            ActiveSheet.Shapes("Risk_Expenditure").Visible = True
            ActiveSheet.Shapes("Risk_BTO").Visible = True
            ActiveSheet.Shapes("Risk_Financial").Visible = True
            ActiveSheet.Shapes("Risk_HR").Visible = True
            ActiveSheet.Shapes("Risk_IDP").Visible = True
            ActiveSheet.Shapes("Risk_ICT").Visible = True
            ActiveSheet.Shapes("Risk_LED").Visible = True
            ActiveSheet.Shapes("Risk_Mun_Health").Visible = True
            ActiveSheet.Shapes("Risk_MM").Visible = True
            ActiveSheet.Shapes("Risk_Performance").Visible = True
            ActiveSheet.Shapes("Risk_Revenue").Visible = True
            ActiveSheet.Shapes("Risk_Risk").Visible = True
            ActiveSheet.Shapes("Risk_Roads").Visible = True
            ActiveSheet.Shapes("Risk_SCM").Visible = True
        Else
            ActiveSheet.Shapes("Risk_Auditing").Visible = False
            ActiveSheet.Shapes("Risk_CFO").Visible = False
            ActiveSheet.Shapes("Risk_Committee").Visible = False
            ActiveSheet.Shapes("Risk_Community_Director").Visible = False
            ActiveSheet.Shapes("Risk_Councillors").Visible = False
            ActiveSheet.Shapes("Risk_Emergency").Visible = False
            ActiveSheet.Shapes("Risk_Environment").Visible = False
            ActiveSheet.Shapes("Risk_Expenditure").Visible = False
            ActiveSheet.Shapes("Risk_BTO").Visible = False
            ActiveSheet.Shapes("Risk_Financial").Visible = False
            ActiveSheet.Shapes("Risk_HR").Visible = False
            ActiveSheet.Shapes("Risk_IDP").Visible = False
            ActiveSheet.Shapes("Risk_ICT").Visible = False
            ActiveSheet.Shapes("Risk_LED").Visible = False
            ActiveSheet.Shapes("Risk_Mun_Health").Visible = False
            ActiveSheet.Shapes("Risk_MM").Visible = False
            ActiveSheet.Shapes("Risk_Performance").Visible = False
            ActiveSheet.Shapes("Risk_Revenue").Visible = False
            ActiveSheet.Shapes("Risk_Risk").Visible = False
            ActiveSheet.Shapes("Risk_Roads").Visible = False
            ActiveSheet.Shapes("Risk_SCM").Visible = False
    End If

I have used similar code (only the shape names are different) in other instances where it is linked to a dropdown menu containing "yes" or "no". If yes is selected, the boxes shows perfectly. How can I rectify this?

Thank you
 

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Put in a random cell: =G140
Use Private Sub Worksheet_Calculate() to trigger checkbox changed.
 
Upvote 0
Hi mart37. I was using Private Sub Worksheet_Change(). I made the changes you suggested, but now I'm getting an error "Compile error: Procedure declaration does not match description of event or procedure having the same name". I suspect something else needs to change as well. Here is the entire macro:

VBA Code: 
Private Sub Worksheet_Calculate(ByVal Target As Range)
    
'   IT Equipment
    If ActiveSheet.Range("E48").Value = "Yes" Or ActiveSheet.Range("E48").Value = "yes" Then
            ActiveSheet.Shapes("Laptop").Visible = True
            ActiveSheet.Shapes("Desktop").Visible = True
            ActiveSheet.Shapes("Other").Visible = True
        Else
            ActiveSheet.Shapes("Laptop").Visible = False
            ActiveSheet.Shapes("Desktop").Visible = False
            ActiveSheet.Shapes("Other").Visible = False
    End If

'   Alarm Code & Building Keys
    If ActiveSheet.Range("B54").Value = "Yes" Or ActiveSheet.Range("B54").Value = "yes" Then
            ActiveSheet.Shapes("Barrydale").Visible = True
            ActiveSheet.Shapes("BredasdorpAnnex").Visible = True
            ActiveSheet.Shapes("BredasdorpFire").Visible = True
            ActiveSheet.Shapes("BredasdorpHeadOffice").Visible = True
            ActiveSheet.Shapes("BredasdorpRoads").Visible = True
            ActiveSheet.Shapes("BredasdorpSCM").Visible = True
            ActiveSheet.Shapes("BredasdorpWorkshop").Visible = True
            ActiveSheet.Shapes("CaledonFire").Visible = True
            ActiveSheet.Shapes("CaledonHealth").Visible = True
            ActiveSheet.Shapes("CaledonRoads").Visible = True
            ActiveSheet.Shapes("DieDam").Visible = True
            ActiveSheet.Shapes("GrabouwFire").Visible = True
            ActiveSheet.Shapes("GrabouwHealth").Visible = True
            ActiveSheet.Shapes("Hermanus").Visible = True
            ActiveSheet.Shapes("Karwyderskraal").Visible = True
            ActiveSheet.Shapes("Kleinmond").Visible = True
            ActiveSheet.Shapes("Struisbaai").Visible = True
            ActiveSheet.Shapes("SwellendamFire").Visible = True
            ActiveSheet.Shapes("SwellendamHealth").Visible = True
            ActiveSheet.Shapes("SwellendamRoads").Visible = True
            ActiveSheet.Shapes("Uilenkraalsmond").Visible = True
            ActiveSheet.Shapes("Villiersdorp").Visible = True
        Else
            ActiveSheet.Shapes("Barrydale").Visible = False
            ActiveSheet.Shapes("BredasdorpAnnex").Visible = False
            ActiveSheet.Shapes("BredasdorpFire").Visible = False
            ActiveSheet.Shapes("BredasdorpHeadOffice").Visible = False
            ActiveSheet.Shapes("BredasdorpRoads").Visible = False
            ActiveSheet.Shapes("BredasdorpSCM").Visible = False
            ActiveSheet.Shapes("BredasdorpWorkshop").Visible = False
            ActiveSheet.Shapes("CaledonFire").Visible = False
            ActiveSheet.Shapes("CaledonHealth").Visible = False
            ActiveSheet.Shapes("CaledonRoads").Visible = False
            ActiveSheet.Shapes("DieDam").Visible = False
            ActiveSheet.Shapes("GrabouwFire").Visible = False
            ActiveSheet.Shapes("GrabouwHealth").Visible = False
            ActiveSheet.Shapes("Hermanus").Visible = False
            ActiveSheet.Shapes("Karwyderskraal").Visible = False
            ActiveSheet.Shapes("Kleinmond").Visible = False
            ActiveSheet.Shapes("Struisbaai").Visible = False
            ActiveSheet.Shapes("SwellendamFire").Visible = False
            ActiveSheet.Shapes("SwellendamHealth").Visible = False
            ActiveSheet.Shapes("SwellendamRoads").Visible = False
            ActiveSheet.Shapes("Uilenkraalsmond").Visible = False
            ActiveSheet.Shapes("Villiersdorp").Visible = False
    End If

'   Eunomia
    If ActiveSheet.Range("D136").Value = "Yes" Or ActiveSheet.Range("D136").Value = "yes" Then
            ActiveSheet.Shapes("Eunomia_Action_Owner").Visible = True
            ActiveSheet.Shapes("Eunomia_Approver").Visible = True
            ActiveSheet.Shapes("Eunomia_Administrator").Visible = True
            ActiveSheet.Shapes("Eunomia_Assist_Administrator").Visible = True
        Else
            ActiveSheet.Shapes("Eunomia_Action_Owner").Visible = False
            ActiveSheet.Shapes("Eunomia_Approver").Visible = False
            ActiveSheet.Shapes("Eunomia_Administrator").Visible = False
            ActiveSheet.Shapes("Eunomia_Assist_Administrator").Visible = False
    End If

'   Risk Management
    If ActiveSheet.Range("B136").Value = "Yes" Or ActiveSheet.Range("B136").Value = "yes" Then
            ActiveSheet.Shapes("Risk_Administrator").Visible = True
            ActiveSheet.Shapes("Risk_Assist_Administrator").Visible = True
            ActiveSheet.Shapes("Risk_Risk_Owner").Visible = True
            ActiveSheet.Shapes("Risk_Action_Owner").Visible = True
        Else
            ActiveSheet.Shapes("Risk_Administrator").Visible = False
            ActiveSheet.Shapes("Risk_Assist_Administrator").Visible = False
            ActiveSheet.Shapes("Risk_Risk_Owner").Visible = False
            ActiveSheet.Shapes("Risk_Action_Owner").Visible = False
    End If

'   Risk Management - Action Owner
    If ActiveSheet.Range("G140").Value = True Then
            ActiveSheet.Shapes("Risk_Auditing").Visible = True
            ActiveSheet.Shapes("Risk_CFO").Visible = True
            ActiveSheet.Shapes("Risk_Committee").Visible = True
            ActiveSheet.Shapes("Risk_Community_Director").Visible = True
            ActiveSheet.Shapes("Risk_Councillors").Visible = True
            ActiveSheet.Shapes("Risk_Emergency").Visible = True
            ActiveSheet.Shapes("Risk_Environment").Visible = True
            ActiveSheet.Shapes("Risk_Expenditure").Visible = True
            ActiveSheet.Shapes("Risk_BTO").Visible = True
            ActiveSheet.Shapes("Risk_Financial").Visible = True
            ActiveSheet.Shapes("Risk_HR").Visible = True
            ActiveSheet.Shapes("Risk_IDP").Visible = True
            ActiveSheet.Shapes("Risk_ICT").Visible = True
            ActiveSheet.Shapes("Risk_LED").Visible = True
            ActiveSheet.Shapes("Risk_Mun_Health").Visible = True
            ActiveSheet.Shapes("Risk_MM").Visible = True
            ActiveSheet.Shapes("Risk_Performance").Visible = True
            ActiveSheet.Shapes("Risk_Revenue").Visible = True
            ActiveSheet.Shapes("Risk_Risk").Visible = True
            ActiveSheet.Shapes("Risk_Roads").Visible = True
            ActiveSheet.Shapes("Risk_SCM").Visible = True
        Else
            ActiveSheet.Shapes("Risk_Auditing").Visible = False
            ActiveSheet.Shapes("Risk_CFO").Visible = False
            ActiveSheet.Shapes("Risk_Committee").Visible = False
            ActiveSheet.Shapes("Risk_Community_Director").Visible = False
            ActiveSheet.Shapes("Risk_Councillors").Visible = False
            ActiveSheet.Shapes("Risk_Emergency").Visible = False
            ActiveSheet.Shapes("Risk_Environment").Visible = False
            ActiveSheet.Shapes("Risk_Expenditure").Visible = False
            ActiveSheet.Shapes("Risk_BTO").Visible = False
            ActiveSheet.Shapes("Risk_Financial").Visible = False
            ActiveSheet.Shapes("Risk_HR").Visible = False
            ActiveSheet.Shapes("Risk_IDP").Visible = False
            ActiveSheet.Shapes("Risk_ICT").Visible = False
            ActiveSheet.Shapes("Risk_LED").Visible = False
            ActiveSheet.Shapes("Risk_Mun_Health").Visible = False
            ActiveSheet.Shapes("Risk_MM").Visible = False
            ActiveSheet.Shapes("Risk_Performance").Visible = False
            ActiveSheet.Shapes("Risk_Revenue").Visible = False
            ActiveSheet.Shapes("Risk_Risk").Visible = False
            ActiveSheet.Shapes("Risk_Roads").Visible = False
            ActiveSheet.Shapes("Risk_SCM").Visible = False
    End If

'   SDBIP
    If ActiveSheet.Range("B136").Value = "Yes" Or ActiveSheet.Range("B136").Value = "yes" Then
            ActiveSheet.Shapes("SDBIP_Administrator").Visible = True
            ActiveSheet.Shapes("SDBIP_Assist_Administrator").Visible = True
            ActiveSheet.Shapes("SDBIP_HOD").Visible = True
            ActiveSheet.Shapes("SDBIP_KPI_Owner").Visible = True
        Else
            ActiveSheet.Shapes("SDBIP_Administrator").Visible = False
            ActiveSheet.Shapes("SDBIP_Assist_Administrator").Visible = False
            ActiveSheet.Shapes("SDBIP_HOD").Visible = False
            ActiveSheet.Shapes("SDBIP_KPI_Owner").Visible = False
    End If

'   SDBIP - KPI Owner
    If ActiveSheet.Range("G153").Value = True Then
            ActiveSheet.Shapes("SDBIP_Auditing").Visible = True
            ActiveSheet.Shapes("SDBIP_CFO").Visible = True
            ActiveSheet.Shapes("SDBIP_Committee").Visible = True
            ActiveSheet.Shapes("SDBIP_Community_Director").Visible = True
            ActiveSheet.Shapes("SDBIP_Councillors").Visible = True
            ActiveSheet.Shapes("SDBIP_Emergency").Visible = True
            ActiveSheet.Shapes("SDBIP_Environment").Visible = True
            ActiveSheet.Shapes("SDBIP_Expenditure").Visible = True
            ActiveSheet.Shapes("SDBIP_BTO").Visible = True
            ActiveSheet.Shapes("SDBIP_Financial").Visible = True
            ActiveSheet.Shapes("SDBIP_HR").Visible = True
            ActiveSheet.Shapes("SDBIP_IDP").Visible = True
            ActiveSheet.Shapes("SDBIP_ICT").Visible = True
            ActiveSheet.Shapes("SDBIP_LED").Visible = True
            ActiveSheet.Shapes("SDBIP_Mun_Health").Visible = True
            ActiveSheet.Shapes("SDBIP_MM").Visible = True
            ActiveSheet.Shapes("SDBIP_Performance").Visible = True
            ActiveSheet.Shapes("SDBIP_Revenue").Visible = True
            ActiveSheet.Shapes("SDBIP_Risk").Visible = True
            ActiveSheet.Shapes("SDBIP_Roads").Visible = True
            ActiveSheet.Shapes("SDBIP_SCM").Visible = True
        Else
            ActiveSheet.Shapes("SDBIP_Auditing").Visible = False
            ActiveSheet.Shapes("SDBIP_CFO").Visible = False
            ActiveSheet.Shapes("SDBIP_Committee").Visible = False
            ActiveSheet.Shapes("SDBIP_Community_Director").Visible = False
            ActiveSheet.Shapes("SDBIP_Councillors").Visible = False
            ActiveSheet.Shapes("SDBIP_Emergency").Visible = False
            ActiveSheet.Shapes("SDBIP_Environment").Visible = False
            ActiveSheet.Shapes("SDBIP_Expenditure").Visible = False
            ActiveSheet.Shapes("SDBIP_BTO").Visible = False
            ActiveSheet.Shapes("SDBIP_Financial").Visible = False
            ActiveSheet.Shapes("SDBIP_HR").Visible = False
            ActiveSheet.Shapes("SDBIP_IDP").Visible = False
            ActiveSheet.Shapes("SDBIP_ICT").Visible = False
            ActiveSheet.Shapes("SDBIP_LED").Visible = False
            ActiveSheet.Shapes("SDBIP_Mun_Health").Visible = False
            ActiveSheet.Shapes("SDBIP_MM").Visible = False
            ActiveSheet.Shapes("SDBIP_Performance").Visible = False
            ActiveSheet.Shapes("SDBIP_Revenue").Visible = False
            ActiveSheet.Shapes("SDBIP_Risk").Visible = False
            ActiveSheet.Shapes("SDBIP_Roads").Visible = False
            ActiveSheet.Shapes("SDBIP_SCM").Visible = False
    End If
    
End Sub
 
Upvote 0
Private Sub Worksheet_Calculate(ByVal Target As Range) --> Private Sub Worksheet_Calculate()
 
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