Help with Room Utilization Grid

debmullin

New Member
Joined
May 3, 2019
Messages
3
Hi - I have data that represents classes assigned to a room. Some classes are two days a week, some classes are 1 day a week. I would like to have a visual of the room utilization and open slots. I tried a pivot table with class start and stop time as a row and Class Day as a column. That doesn't seem to do it. Anyone have an idea for a grid. Here is a sample of one of the rooms with fake instructor names:

[TABLE="width: 551"]
<colgroup><col><col><col><col><col><col><col></colgroup><tbody>[TR]
[TD]Start Time[/TD]
[TD]End Time[/TD]
[TD]Class Day[/TD]
[TD]CATALOG #[/TD]
[TD]CLASS SECTION[/TD]
[TD]Room[/TD]
[TD]Instructor [/TD]
[/TR]
[TR]
[TD="align: right"]10:30 AM[/TD]
[TD="align: right"]11:45 AM[/TD]
[TD]M[/TD]
[TD="align: right"]2[/TD]
[TD]10[/TD]
[TD]BBC121[/TD]
[TD]Kenya Kim[/TD]
[/TR]
[TR]
[TD="align: right"]12:00 PM[/TD]
[TD="align: right"]1:15 PM[/TD]
[TD]M[/TD]
[TD="align: right"]2[/TD]
[TD]13[/TD]
[TD]BBC121[/TD]
[TD]Kenya Kim[/TD]
[/TR]
[TR]
[TD="align: right"]3:00 PM[/TD]
[TD="align: right"]4:15 PM[/TD]
[TD]M[/TD]
[TD="align: right"]2[/TD]
[TD]21[/TD]
[TD]BBC121[/TD]
[TD]Kenya Kim[/TD]
[/TR]
[TR]
[TD="align: right"]4:30 PM[/TD]
[TD="align: right"]5:45 PM[/TD]
[TD]M[/TD]
[TD="align: right"]2[/TD]
[TD]24[/TD]
[TD]BBC121[/TD]
[TD]Kenya Kim[/TD]
[/TR]
[TR]
[TD="align: right"]1:30 PM[/TD]
[TD="align: right"]2:45 PM[/TD]
[TD]M[/TD]
[TD] 1A[/TD]
[TD]49[/TD]
[TD]BBC121[/TD]
[TD]Raleigh Roth[/TD]
[/TR]
[TR]
[TD="align: right"]9:00 AM[/TD]
[TD="align: right"]10:15 AM[/TD]
[TD]M[/TD]
[TD] 1A[/TD]
[TD]69[/TD]
[TD]BBC121[/TD]
[TD]Raleigh Roth[/TD]
[/TR]
[TR]
[TD="align: right"]9:00 AM[/TD]
[TD="align: right"]10:15 AM[/TD]
[TD]T[/TD]
[TD] 1AF[/TD]
[TD]06[/TD]
[TD]BBC121[/TD]
[TD]Abe Hampton[/TD]
[/TR]
[TR]
[TD="align: right"]10:30 AM[/TD]
[TD="align: right"]11:45 AM[/TD]
[TD]T[/TD]
[TD] 1A[/TD]
[TD]26[/TD]
[TD]BBC121[/TD]
[TD]Claudia Holmes[/TD]
[/TR]
[TR]
[TD="align: right"]12:00 PM[/TD]
[TD="align: right"]1:15 PM[/TD]
[TD]T[/TD]
[TD] 1A[/TD]
[TD]42[/TD]
[TD]BBC121[/TD]
[TD]Claudia Holmes[/TD]
[/TR]
[TR]
[TD="align: right"]10:30 AM[/TD]
[TD="align: right"]11:45 AM[/TD]
[TD]W[/TD]
[TD="align: right"]2[/TD]
[TD]10[/TD]
[TD]BBC121[/TD]
[TD]Kenya Kim[/TD]
[/TR]
[TR]
[TD="align: right"]12:00 PM[/TD]
[TD="align: right"]1:15 PM[/TD]
[TD]W[/TD]
[TD="align: right"]2[/TD]
[TD]13[/TD]
[TD]BBC121[/TD]
[TD]Kenya Kim[/TD]
[/TR]
[TR]
[TD="align: right"]3:00 PM[/TD]
[TD="align: right"]4:15 PM[/TD]
[TD]W[/TD]
[TD="align: right"]2[/TD]
[TD]21[/TD]
[TD]BBC121[/TD]
[TD]Kenya Kim[/TD]
[/TR]
[TR]
[TD="align: right"]4:30 PM[/TD]
[TD="align: right"]5:45 PM[/TD]
[TD]W[/TD]
[TD="align: right"]2[/TD]
[TD]24[/TD]
[TD]BBC121[/TD]
[TD]Kenya Kim[/TD]
[/TR]
[TR]
[TD="align: right"]1:30 PM[/TD]
[TD="align: right"]2:45 PM[/TD]
[TD]W[/TD]
[TD] 1A[/TD]
[TD]49[/TD]
[TD]BBC121[/TD]
[TD]Raleigh Roth[/TD]
[/TR]
[TR]
[TD="align: right"]9:00 AM[/TD]
[TD="align: right"]10:15 AM[/TD]
[TD]W[/TD]
[TD] 1A[/TD]
[TD]69[/TD]
[TD]BBC121[/TD]
[TD]Raleigh Roth[/TD]
[/TR]
[TR]
[TD="align: right"]9:00 AM[/TD]
[TD="align: right"]10:15 AM[/TD]
[TD]R[/TD]
[TD] 1AF[/TD]
[TD]06[/TD]
[TD]BBC121[/TD]
[TD]Abe Hampton[/TD]
[/TR]
[TR]
[TD="align: right"]10:30 AM[/TD]
[TD="align: right"]11:45 AM[/TD]
[TD]R[/TD]
[TD] 1A[/TD]
[TD]26[/TD]
[TD]BBC121[/TD]
[TD]Claudia Holmes[/TD]
[/TR]
[TR]
[TD="align: right"]12:00 PM[/TD]
[TD="align: right"]1:15 PM[/TD]
[TD]R[/TD]
[TD] 1A[/TD]
[TD]42[/TD]
[TD]BBC121[/TD]
[TD]Claudia Holmes[/TD]
[/TR]
[TR]
[TD="align: right"]9:30 AM[/TD]
[TD="align: right"]12:15 PM[/TD]
[TD]F[/TD]
[TD] 1A[/TD]
[TD]78[/TD]
[TD]BBC121[/TD]
[TD]Ana Romero[/TD]
[/TR]
</tbody>[/TABLE]

And this is what I want it to look like:

[TABLE="width: 655"]
<colgroup><col><col><col><col><col><col><col></colgroup><tbody>[TR]
[TD][TABLE="width: 656"]
<tbody>[TR]
[TD][/TD]
[TD][/TD]
[TD]M
[/TD]
[TD]T
[/TD]
[TD]W
[/TD]
[TD]R
[/TD]
[TD]F
[/TD]
[/TR]
[TR]
[TD]9:00 AM-10:15AM
[/TD]
[TD]
[/TD]
[TD]Roth 1A-69
[/TD]
[TD]Hampton 1AF-06
[/TD]
[TD]Roth 1A-69
[/TD]
[TD]Hampton 1AF-06
[/TD]
[TD]Holmes 1A-78 9:30 - 12:15
[/TD]
[/TR]
[TR]
[TD]10:30 AM - 11:45 AM
[/TD]
[TD]
[/TD]
[TD]Kim 2-13
[/TD]
[TD]Holmes 1A-26
[/TD]
[TD]Kim 2-13
[/TD]
[TD]Holmes 1A-26
[/TD]
[/TR]
[TR]
[TD]12:00 PM - 1:15PM
[/TD]
[TD]
[/TD]
[TD]Kim 12-1:15
[/TD]
[TD]Holmes 1A-42
[/TD]
[TD]Kim 12-1:15
[/TD]
[TD]Holmes 1A-42
[/TD]
[/TR]
[TR]
[TD]1:30 PM - 2:45 PM
[/TD]
[TD]
[/TD]
[TD]Roth 1A-49
[/TD]
[TD]
[/TD]
[TD]Roth 1A-49
[/TD]
[TD]
[/TD]
[TD]
[/TD]
[/TR]
[TR]
[TD]3:00 PM - 4:15PM
[/TD]
[TD]
[/TD]
[TD]Kim 2-21
[/TD]
[TD]
[/TD]
[TD]Kim 2-21
[/TD]
[TD]
[/TD]
[TD]
[/TD]
[/TR]
[TR]
[TD]4:30 PM - 5:45 PM
[/TD]
[TD]
[/TD]
[TD]Kim 2-24
[/TD]
[TD]
[/TD]
[TD]Kim 2-24
[/TD]
[TD]
[/TD]
[TD]
[/TD]
[/TR]
</tbody>[/TABLE]

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]


Thanks for any advice![/TD]
[/TR]
</tbody>[/TABLE]
 

Excel Facts

Last used cell?
Press Ctrl+End to move to what Excel thinks is the last used cell.
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[Table="width:, class:head"]
[tr=bgcolor:#FFFFFF][td=bgcolor:#FFFF00]Source[/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][td=bgcolor:#FFFF00]Result[/td][td][/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#5B9BD5]Start Time[/td][td=bgcolor:#5B9BD5]End Time[/td][td=bgcolor:#5B9BD5]Class Day[/td][td=bgcolor:#5B9BD5]CATALOG #[/td][td=bgcolor:#5B9BD5]CLASS SECTION[/td][td=bgcolor:#5B9BD5]Room[/td][td=bgcolor:#5B9BD5]Instructor[/td][td][/td][td=bgcolor:#70AD47]Time[/td][td=bgcolor:#70AD47]M[/td][td=bgcolor:#70AD47]T[/td][td=bgcolor:#70AD47]W[/td][td=bgcolor:#70AD47]R[/td][td=bgcolor:#70AD47]F[/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]
10:30 AM​
[/td][td=bgcolor:#DDEBF7]
11:45 AM​
[/td][td=bgcolor:#DDEBF7]M[/td][td=bgcolor:#DDEBF7]
2​
[/td][td=bgcolor:#DDEBF7]
10​
[/td][td=bgcolor:#DDEBF7]BBC121[/td][td=bgcolor:#DDEBF7]Kenya Kim[/td][td][/td][td=bgcolor:#E2EFDA]09:00 - 10:15[/td][td=bgcolor:#E2EFDA]Roth 1A-69[/td][td=bgcolor:#E2EFDA]Hampton 1AF-6[/td][td=bgcolor:#E2EFDA]Roth 1A-69[/td][td=bgcolor:#E2EFDA]Hampton 1AF-6[/td][td=bgcolor:#E2EFDA][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
12:00 PM​
[/td][td]
1:15 PM​
[/td][td]M[/td][td]
2​
[/td][td]
13​
[/td][td]BBC121[/td][td]Kenya Kim[/td][td][/td][td]09:30 - 12:15[/td][td][/td][td][/td][td][/td][td][/td][td]Romero 1A-78[/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]
3:00 PM​
[/td][td=bgcolor:#DDEBF7]
4:15 PM​
[/td][td=bgcolor:#DDEBF7]M[/td][td=bgcolor:#DDEBF7]
2​
[/td][td=bgcolor:#DDEBF7]
21​
[/td][td=bgcolor:#DDEBF7]BBC121[/td][td=bgcolor:#DDEBF7]Kenya Kim[/td][td][/td][td=bgcolor:#E2EFDA]10:30 - 11:45[/td][td=bgcolor:#E2EFDA]Kim 2-10[/td][td=bgcolor:#E2EFDA]Holmes 1A-26[/td][td=bgcolor:#E2EFDA]Kim 2-10[/td][td=bgcolor:#E2EFDA]Holmes 1A-26[/td][td=bgcolor:#E2EFDA][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
4:30 PM​
[/td][td]
5:45 PM​
[/td][td]M[/td][td]
2​
[/td][td]
24​
[/td][td]BBC121[/td][td]Kenya Kim[/td][td][/td][td]12:00 - 13:15[/td][td]Kim 2-13[/td][td]Holmes 1A-42[/td][td]Kim 2-13[/td][td]Holmes 1A-42[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]
1:30 PM​
[/td][td=bgcolor:#DDEBF7]
2:45 PM​
[/td][td=bgcolor:#DDEBF7]M[/td][td=bgcolor:#DDEBF7]1A[/td][td=bgcolor:#DDEBF7]
49​
[/td][td=bgcolor:#DDEBF7]BBC121[/td][td=bgcolor:#DDEBF7]Raleigh Roth[/td][td][/td][td=bgcolor:#E2EFDA]13:30 - 14:45[/td][td=bgcolor:#E2EFDA]Roth 1A-49[/td][td=bgcolor:#E2EFDA][/td][td=bgcolor:#E2EFDA]Roth 1A-49[/td][td=bgcolor:#E2EFDA][/td][td=bgcolor:#E2EFDA][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
9:00 AM​
[/td][td]
10:15 AM​
[/td][td]M[/td][td]1A[/td][td]
69​
[/td][td]BBC121[/td][td]Raleigh Roth[/td][td][/td][td]15:00 - 16:15[/td][td]Kim 2-21[/td][td][/td][td]Kim 2-21[/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]
9:00 AM​
[/td][td=bgcolor:#DDEBF7]
10:15 AM​
[/td][td=bgcolor:#DDEBF7]T[/td][td=bgcolor:#DDEBF7]1AF[/td][td=bgcolor:#DDEBF7]
6​
[/td][td=bgcolor:#DDEBF7]BBC121[/td][td=bgcolor:#DDEBF7]Abe Hampton[/td][td][/td][td=bgcolor:#E2EFDA]16:30 - 17:45[/td][td=bgcolor:#E2EFDA]Kim 2-24[/td][td=bgcolor:#E2EFDA][/td][td=bgcolor:#E2EFDA]Kim 2-24[/td][td=bgcolor:#E2EFDA][/td][td=bgcolor:#E2EFDA][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
10:30 AM​
[/td][td]
11:45 AM​
[/td][td]T[/td][td]1A[/td][td]
26​
[/td][td]BBC121[/td][td]Claudia Holmes[/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]
12:00 PM​
[/td][td=bgcolor:#DDEBF7]
1:15 PM​
[/td][td=bgcolor:#DDEBF7]T[/td][td=bgcolor:#DDEBF7]1A[/td][td=bgcolor:#DDEBF7]
42​
[/td][td=bgcolor:#DDEBF7]BBC121[/td][td=bgcolor:#DDEBF7]Claudia Holmes[/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
10:30 AM​
[/td][td]
11:45 AM​
[/td][td]W[/td][td]
2​
[/td][td]
10​
[/td][td]BBC121[/td][td]Kenya Kim[/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]
12:00 PM​
[/td][td=bgcolor:#DDEBF7]
1:15 PM​
[/td][td=bgcolor:#DDEBF7]W[/td][td=bgcolor:#DDEBF7]
2​
[/td][td=bgcolor:#DDEBF7]
13​
[/td][td=bgcolor:#DDEBF7]BBC121[/td][td=bgcolor:#DDEBF7]Kenya Kim[/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
3:00 PM​
[/td][td]
4:15 PM​
[/td][td]W[/td][td]
2​
[/td][td]
21​
[/td][td]BBC121[/td][td]Kenya Kim[/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]
4:30 PM​
[/td][td=bgcolor:#DDEBF7]
5:45 PM​
[/td][td=bgcolor:#DDEBF7]W[/td][td=bgcolor:#DDEBF7]
2​
[/td][td=bgcolor:#DDEBF7]
24​
[/td][td=bgcolor:#DDEBF7]BBC121[/td][td=bgcolor:#DDEBF7]Kenya Kim[/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
1:30 PM​
[/td][td]
2:45 PM​
[/td][td]W[/td][td]1A[/td][td]
49​
[/td][td]BBC121[/td][td]Raleigh Roth[/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]
9:00 AM​
[/td][td=bgcolor:#DDEBF7]
10:15 AM​
[/td][td=bgcolor:#DDEBF7]W[/td][td=bgcolor:#DDEBF7]1A[/td][td=bgcolor:#DDEBF7]
69​
[/td][td=bgcolor:#DDEBF7]BBC121[/td][td=bgcolor:#DDEBF7]Raleigh Roth[/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
9:00 AM​
[/td][td]
10:15 AM​
[/td][td]R[/td][td]1AF[/td][td]
6​
[/td][td]BBC121[/td][td]Abe Hampton[/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]
10:30 AM​
[/td][td=bgcolor:#DDEBF7]
11:45 AM​
[/td][td=bgcolor:#DDEBF7]R[/td][td=bgcolor:#DDEBF7]1A[/td][td=bgcolor:#DDEBF7]
26​
[/td][td=bgcolor:#DDEBF7]BBC121[/td][td=bgcolor:#DDEBF7]Claudia Holmes[/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]
12:00 PM​
[/td][td]
1:15 PM​
[/td][td]R[/td][td]1A[/td][td]
42​
[/td][td]BBC121[/td][td]Claudia Holmes[/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]
9:30 AM​
[/td][td=bgcolor:#DDEBF7]
12:15 PM​
[/td][td=bgcolor:#DDEBF7]F[/td][td=bgcolor:#DDEBF7]1A[/td][td=bgcolor:#DDEBF7]
78​
[/td][td=bgcolor:#DDEBF7]BBC121[/td][td=bgcolor:#DDEBF7]Ana Romero[/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][/tr]
[/table]
 
Upvote 0
with M-code (PowerQuery)

Code:
[SIZE=1]let
    Source = Excel.CurrentWorkbook(){[Name="Table1"]}[Content],
    Type = Table.TransformColumnTypes(Source,{{"Start Time", type time}, {"End Time", type time}, {"Class Day", type text}, {"CATALOG #", type any}, {"CLASS SECTION", Int64.Type}, {"Room", type text}, {"Instructor", type text}}),
    MergeCatClass = Table.CombineColumns(Table.TransformColumnTypes(Type, {{"CATALOG #", type text}, {"CLASS SECTION", type text}}, "en-GB"),{"CATALOG #", "CLASS SECTION"},Combiner.CombineTextByDelimiter("-", QuoteStyle.None),"Merged"),
    Split = Table.SplitColumn(MergeCatClass, "Instructor", Splitter.SplitTextByDelimiter(" ", QuoteStyle.Csv), {"Instructor.1", "Instructor.2"}),
    MergeInstrCatClass = Table.CombineColumns(Split,{"Instructor.2", "Merged"},Combiner.CombineTextByDelimiter(" ", QuoteStyle.None),"Merged.1"),
    Pivot = Table.Pivot(MergeInstrCatClass, List.Distinct(MergeInstrCatClass[#"Class Day"]), "Class Day", "Merged.1"),
    MergeTime = Table.CombineColumns(Table.TransformColumnTypes(Pivot, {{"Start Time", type text}, {"End Time", type text}}, "en-GB"),{"Start Time", "End Time"},Combiner.CombineTextByDelimiter(" - ", QuoteStyle.None),"Time"),
    GrpTime = Table.Group(MergeTime, {"Time"}, {{"Count", each _, type table}}),
    ExtractM = Table.TransformColumns(Table.AddColumn(GrpTime, "M", each List.Distinct(Table.Column([Count],"M"))), {"M", each Text.Combine(List.Transform(_, Text.From)), type text}),
    ExtractT = Table.TransformColumns(Table.AddColumn(ExtractM, "T", each List.Distinct(Table.Column([Count],"T"))), {"T", each Text.Combine(List.Transform(_, Text.From)), type text}),
    ExtractW = Table.TransformColumns(Table.AddColumn(ExtractT, "W", each List.Distinct(Table.Column([Count],"W"))), {"W", each Text.Combine(List.Transform(_, Text.From)), type text}),
    ExtractR = Table.TransformColumns(Table.AddColumn(ExtractW, "R", each List.Distinct(Table.Column([Count],"R"))), {"R", each Text.Combine(List.Transform(_, Text.From)), type text}),
    ExtractF = Table.TransformColumns(Table.AddColumn(ExtractR, "F", each List.Distinct(Table.Column([Count],"F"))), {"F", each Text.Combine(List.Transform(_, Text.From)), type text})
in
    ExtractF[/SIZE]
 
Upvote 0
Another Power Query solution. Different approach, same results.

Code:
let
    Source = Excel.CurrentWorkbook(){[Name="Table1"]}[Content],
    #"Changed Type" = Table.TransformColumnTypes(Source,{{"Start Time", type time}, {"End Time", type time}, {"Class Day", type text}, {"CATALOG #", type text}, {"CLASS SECTION", type text}, {"Room", type text}, {"Instructor", type text}}),
    #"Split Column by Delimiter" = Table.SplitColumn(#"Changed Type", "Instructor", Splitter.SplitTextByDelimiter(" ", QuoteStyle.Csv), {"Instructor.1", "Instructor.2"}),
    #"Added Custom" = Table.AddColumn(#"Split Column by Delimiter", "Custom", each [Instructor.2] & " " & [#"CATALOG #"] & "-" & [CLASS SECTION]),
    #"Removed Columns" = Table.RemoveColumns(#"Added Custom",{"CATALOG #", "CLASS SECTION", "Room", "Instructor.1", "Instructor.2"}),
    #"Pivoted Column" = Table.Pivot(#"Removed Columns", List.Distinct(#"Removed Columns"[#"Class Day"]), "Class Day", "Custom"),
    #"Replaced Value" = Table.ReplaceValue(#"Pivoted Column",null,"",Replacer.ReplaceValue,{"M", "T", "W", "R", "F"}),
    #"Merged Columns" = Table.CombineColumns(Table.TransformColumnTypes(#"Replaced Value", {{"Start Time", type text}, {"End Time", type text}}, "en-US"),{"Start Time", "End Time"},Combiner.CombineTextByDelimiter(" to ", QuoteStyle.None),"Time")
in
    #"Merged Columns"
 
Upvote 0

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