function in excel to get subtotals of each month

RAJESH1960

Banned for repeated rules violations
Joined
Mar 26, 2020
Messages
2,313
Office Version
  1. 2019
Platform
  1. Windows
Hello guys
I have this statement of one year. I want to get the subtotals at the end of each month. For now, I am inserting a column and entering manually each month name next to the dates from 1 to 30 or 31 whatever the case. Then I am using sub total. I want to know whether there Is a function in the menu where I can get the subtotal directly without inserting the column and entering each month manually.?
subtotal at each month.xlsx
ABCD
1LineDateDebitCredit
2102-04-202127285
3203-04-202119966
4305-04-20213800080487
5406-04-202117532
6507-04-202138001
7608-04-2021166529327
8709-04-20212000037125
9810-04-202122673
10911-04-202131621.8244660
111012-04-20219177758540
121113-04-2021149601159063
131214-04-20216647377007
141315-04-20215682650555
151416-04-2021399970183196
161517-04-2021246167110988
171619-04-2021228359
181720-04-2021435
191821-04-202136640129300
201922-04-202197090113085
212023-04-2021114526262
222126-04-20215000025000
232227-04-2021546830000
242328-04-202130000
252429-04-20216695
262530-04-202117648327393
272605-05-202116757
282721-05-20216630
292831-05-202114805922407
302916-06-20214600
313022-06-202127620
323123-06-202111746
333224-06-202116875
343328-06-202120000
353429-06-20216200
363530-06-202114415024000
373601-07-20219924
383702-07-20212854
393805-07-202128706
403906-07-202115414
414007-07-20218000
424108-07-202112802
434209-07-202114650
444310-07-20213896
454412-07-202130020
464513-07-202110500
474614-07-202117368
484715-07-20215730
494816-07-202116369
504917-07-202113217
515019-07-202120556
525120-07-202110610
535222-07-20211723
545323-07-202116540
555426-07-20213100130767
565527-07-202173563.5620249
575628-07-2021193552220480
585729-07-202110492879156
595830-07-2021308496820017
605931-07-202171790237284
616002-08-2021610024244
626103-08-2021266795574620
636204-08-2021637322514321
646305-08-2021452113613855
656406-08-2021228042333671
666507-08-202132688755268
676608-08-20214299863999
686709-08-2021514401464732
696810-08-2021163770182630
706911-08-2021119956180423
717012-08-2021161474120269
727113-08-2021207328.8181354
737214-08-20214400031234
747315-08-20212925045169
757416-08-2021142106144115
767517-08-2021150910132870
777618-08-2021210003377
787719-08-20215791786152
797820-08-2021172013162123
807921-08-20219301492541
818022-08-2021800011475
828123-08-2021149300145812
838224-08-20218349282610
848325-08-2021392135414034
858426-08-20217785055788
868527-08-2021127318129317
878628-08-20214719376495
888729-08-20214500018111
898830-08-2021115647124898
908931-08-2021280198123548
919001-09-202113302
929102-09-202144540
939203-09-202130212
949304-09-20211794
959406-09-202111588
969507-09-202133975
979608-09-20211152740983
989709-09-2021183898168284
999810-09-20215066068173
1009911-09-20218500064447
10110012-09-20212025033323
10210113-09-202110063664711
10310214-09-202184211166154
10410315-09-2021155661117543
10510416-09-2021135773112113
10610517-09-20215566750959
10710618-09-2021108386.8115388
10810719-09-20214133339345
10910820-09-202191048102222
11010921-09-20216244251795
11111022-09-20213500027738
11211123-09-20212562523884
11311224-09-2021131465141853
11411325-09-20211912525322
11511426-09-20215760048720
11611527-09-20216082260949
11711628-09-2021179177184580
11811729-09-20219115791466
11911830-09-202118047732514
12011901-10-20215597
12112002-10-202134828
12212104-10-202119594
12312205-10-202118506101070
12412306-10-2021210004362
12512407-10-20214610063509
12612508-10-20215026318893
12712609-10-202111807895
12812710-10-202115766
12912811-10-202190156122072
13012912-10-20218190135786
13113013-10-20214135075611
13213114-10-20213548014381
13313215-10-2021236
13413316-10-20216036243400
13513417-10-202120000
13613518-10-20212925010977
13713619-10-20212364000
13813721-10-20212150044897
13913822-10-20213747218348
14013924-10-20212000
14114025-10-202144424122004
14214126-10-202110469343661
14314227-10-2021123326124930
14414328-10-202120000
14514429-10-20212522
14614530-10-20211125016598
14714631-10-2021155922
14814701-11-20213460
14914802-11-202138408
15014904-11-202155273
15115005-11-20213520
15215106-11-202121709
15315208-11-202147625
15415309-11-20213070810000
15515410-11-2021220509500
15615511-11-2021484584569675
15715612-11-202181036
15815714-11-2021205399.8239742
15915815-11-2021168600169727
16015916-11-2021108928122170
16116017-11-20216114532050
16216118-11-20213600072642
16316219-11-20218814360340
16416320-11-2021105728266585
16516421-11-202154969
16616522-11-20218885913540
16716623-11-2021211658181405
16816724-11-2021227933458
16916825-11-202159012310
17016926-11-20212727714259
17117028-11-20214375
17217129-11-20211358910699
17317230-11-20211601558857
17417302-12-202133736
17517403-12-20214983
17617504-12-20211145
17717606-12-202111867
17817707-12-202155327
17917808-12-202129981
18017909-12-20219293
18118010-12-20211439.62445
18218111-12-2021901331962
18318212-12-202152689.5456440
18418313-12-20211723613645
18518414-12-20218900688614
18618515-12-20212955519961
18718616-12-20213400043261
18818717-12-20213575937671
18918818-12-2021126036224070
19018919-12-202112650027000
19119020-12-2021137000138449
19219121-12-20213428828406
19319222-12-2021302369775
19419323-12-20214499569710
19519424-12-2021152095876
19619525-12-20214550
19719627-12-2021510209515406
19819728-12-2021173700173182
19919829-12-202129486
20019930-12-2021361633999
20120031-12-2021303275128922
20220101-01-20221
20320203-01-202219678
20420304-01-20222548
20520406-01-20228639
20620507-01-20223404534045
20720611-01-202215342
20820712-01-202219840
20920813-01-2022398
21020914-01-202260301
21121017-01-2022159367205723
21221118-01-2022158416.6159080
21321219-01-20225506922962
21421320-01-2022110032664
21521421-01-20224532732497
21621525-01-2022222522256422
21721626-01-20224014520000
21821727-01-2022281693498
21921828-01-2022124046153387
22021929-01-20223160751025383
22122030-01-20225855532727
22222131-01-2022562755200000
Sheet1

If not possible a code will be helpful.
 
Last edited:

Excel Facts

Test for Multiple Conditions in IF?
Use AND(test, test, test, test) or OR(test, test, test, ...) as the logical_test argument of IF.
See if this helps.

VBA Code:
Sub ST()
  Columns("C").Insert
  Range("C1").Value = "Month"
  With Range("A1").CurrentRegion
    With .Columns(3).SpecialCells(xlBlanks)
      .NumberFormat = "@"
      .Value = Evaluate("text(" & .Offset(, -1).Address & ",""mmm-yyyy"")")
    End With
    .Subtotal GroupBy:=3, Function:=xlSum, TotalList:=Array(4, 5), Replace:=True
  End With
End Sub
 
Upvote 0
Solution
An alternative that you can consider is adding a criteria such as yyyymm in a column and combine the
Debit and Credit amount in a column.
Then use Subtotal from the Data menu, This feature will add the formulas.
You would then have 3 choices 1 view grand total, 2 view subtotals and grand total and 3 view all entries and subtotal.

I will show part of the view 3 all details and the view 2 Subtotals.

T202203.xlsm
ABCDEF
1LineDateDebitCreditNetyyyymm
212-Apr-2127,285.00-27,285.00202104
323-Apr-2119,966.00-19,966.00202104
435-Apr-2138,000.0080,487.00-42,487.00202104
546-Apr-2117,532.00-17,532.00202104
657-Apr-2138,001.00-38,001.00202104
768-Apr-2116,652.009,327.007,325.00202104
879-Apr-2120,000.0037,125.00-17,125.00202104
9810-Apr-2122,673.00-22,673.00202104
10911-Apr-2131,621.8244,660.00-13,038.18202104
111012-Apr-2191,777.0058,540.0033,237.00202104
121113-Apr-21149,601.00159,063.00-9,462.00202104
131214-Apr-2166,473.0077,007.00-10,534.00202104
141315-Apr-2156,826.0050,555.006,271.00202104
151416-Apr-21399,970.00183,196.00216,774.00202104
161517-Apr-21246,167.00110,988.00135,179.00202104
171619-Apr-21228,359.00-228,359.00202104
181720-Apr-21435.00-435.00202104
191821-Apr-2136,640.00129,300.00-92,660.00202104
201922-Apr-2197,090.00113,085.00-15,995.00202104
212023-Apr-2111,452.006,262.005,190.00202104
222126-Apr-2150,000.0025,000.0025,000.00202104
232227-Apr-215,468.0030,000.00-24,532.00202104
242328-Apr-2130,000.0030,000.00202104
252429-Apr-216,695.00-6,695.00202104
262530-Apr-21176,483.0027,393.00149,090.00202104
2721,286.82202104 Total
28265-May-2116,757.00-16,757.00202105
6a
Cell Formulas
RangeFormula
F2:F26,F28F2=TEXT(B2,"yyyymm")
E2:E26,E28E2=C2-D2
E27E27=SUBTOTAL(9,E2:E26)


T202203.xlsm
ABCDEF
1LineDateDebitCreditNetyyyymm
2721,286.82202104 Total
31102,265.00202105 Total
3933,109.00202106 Total
64-145,290.44202107 Total
95-25,525.18202108 Total
125-936.18202109 Total
15426,950.00202110 Total
181882.84202111 Total
2103,572.14202112 Total
23257,454.60202201 Total
23373,768.60Grand Total
234
235
236
6a
Cell Formulas
RangeFormula
E27E27=SUBTOTAL(9,E2:E26)
E31E31=SUBTOTAL(9,E28:E30)
E39E39=SUBTOTAL(9,E32:E38)
E64E64=SUBTOTAL(9,E40:E63)
E95E95=SUBTOTAL(9,E65:E94)
E125E125=SUBTOTAL(9,E96:E124)
E154,E210E154=SUBTOTAL(9,E126:E153)
E181E181=SUBTOTAL(9,E155:E180)
E232E232=SUBTOTAL(9,E211:E231)
E233E233=SUBTOTAL(9,E2:E231)
 
Upvote 0
See if this helps.

VBA Code:
Sub ST()
  Columns("C").Insert
  Range("C1").Value = "Month"
  With Range("A1").CurrentRegion
    With .Columns(3).SpecialCells(xlBlanks)
      .NumberFormat = "@"
      .Value = Evaluate("text(" & .Offset(, -1).Address & ",""mmm-yyyy"")")
    End With
    .Subtotal GroupBy:=3, Function:=xlSum, TotalList:=Array(4, 5), Replace:=True
  End With
End Sub
PURRRRFECT....?? Thanks PeterSSs.
 
Upvote 0
An alternative that you can consider is adding a criteria such as yyyymm in a column and combine the
Debit and Credit amount in a column.
Then use Subtotal from the Data menu, This feature will add the formulas.
You would then have 3 choices 1 view grand total, 2 view subtotals and grand total and 3 view all entries and subtotal.

I will show part of the view 3 all details and the view 2 Subtotals.

T202203.xlsm
ABCDEF
1LineDateDebitCreditNetyyyymm
212-Apr-2127,285.00-27,285.00202104
323-Apr-2119,966.00-19,966.00202104
435-Apr-2138,000.0080,487.00-42,487.00202104
546-Apr-2117,532.00-17,532.00202104
657-Apr-2138,001.00-38,001.00202104
768-Apr-2116,652.009,327.007,325.00202104
879-Apr-2120,000.0037,125.00-17,125.00202104
9810-Apr-2122,673.00-22,673.00202104
10911-Apr-2131,621.8244,660.00-13,038.18202104
111012-Apr-2191,777.0058,540.0033,237.00202104
121113-Apr-21149,601.00159,063.00-9,462.00202104
131214-Apr-2166,473.0077,007.00-10,534.00202104
141315-Apr-2156,826.0050,555.006,271.00202104
151416-Apr-21399,970.00183,196.00216,774.00202104
161517-Apr-21246,167.00110,988.00135,179.00202104
171619-Apr-21228,359.00-228,359.00202104
181720-Apr-21435.00-435.00202104
191821-Apr-2136,640.00129,300.00-92,660.00202104
201922-Apr-2197,090.00113,085.00-15,995.00202104
212023-Apr-2111,452.006,262.005,190.00202104
222126-Apr-2150,000.0025,000.0025,000.00202104
232227-Apr-215,468.0030,000.00-24,532.00202104
242328-Apr-2130,000.0030,000.00202104
252429-Apr-216,695.00-6,695.00202104
262530-Apr-21176,483.0027,393.00149,090.00202104
2721,286.82202104 Total
28265-May-2116,757.00-16,757.00202105
6a
Cell Formulas
RangeFormula
F2:F26,F28F2=TEXT(B2,"yyyymm")
E2:E26,E28E2=C2-D2
E27E27=SUBTOTAL(9,E2:E26)


T202203.xlsm
ABCDEF
1LineDateDebitCreditNetyyyymm
2721,286.82202104 Total
31102,265.00202105 Total
3933,109.00202106 Total
64-145,290.44202107 Total
95-25,525.18202108 Total
125-936.18202109 Total
15426,950.00202110 Total
181882.84202111 Total
2103,572.14202112 Total
23257,454.60202201 Total
23373,768.60Grand Total
234
235
236
6a
Cell Formulas
RangeFormula
E27E27=SUBTOTAL(9,E2:E26)
E31E31=SUBTOTAL(9,E28:E30)
E39E39=SUBTOTAL(9,E32:E38)
E64E64=SUBTOTAL(9,E40:E63)
E95E95=SUBTOTAL(9,E65:E94)
E125E125=SUBTOTAL(9,E96:E124)
E154,E210E154=SUBTOTAL(9,E126:E153)
E181E181=SUBTOTAL(9,E155:E180)
E232E232=SUBTOTAL(9,E211:E231)
E233E233=SUBTOTAL(9,E2:E231)
Thanks Dave. But I wanted the subtotals at the end of each month.
 
Upvote 0
"Thanks Dave. But I wanted the subtotals at the end of each month."

The Subtotal feature provides the total at the end of each month and more. It provides three views .
1 view. The Grand Total
2 view. The Total by Month and the Grand Total
3. view. The daily entries and the Total by Month and the Grand Total
4 It could also show the above information for the debit and Credit columns

Try the feature and ensure that you use "at each change in" the heading that I named Text_yyyymmmdd.

T202203.xlsm
ABCDE
1DateDebitCreditNetText_yyyymmmdd
2721,286.822021Apr30 Total
31102,265.002021May31 Total
3933,109.002021Jun30 Total
64-145,290.442021Jul31 Total
95-25,525.182021Aug31 Total
125-936.182021Sep30 Total
15426,950.002021Oct31 Total
181882.842021Nov30 Total
2103,572.142021Dec31 Total
23257,454.602022Jan31 Total
23373,768.60Grand Total
234
6a
Cell Formulas
RangeFormula
D27D27=SUBTOTAL(9,D2:D26)
D31D31=SUBTOTAL(9,D28:D30)
D39D39=SUBTOTAL(9,D32:D38)
D64D64=SUBTOTAL(9,D40:D63)
D95D95=SUBTOTAL(9,D65:D94)
D125D125=SUBTOTAL(9,D96:D124)
D154,D210D154=SUBTOTAL(9,D126:D153)
D181D181=SUBTOTAL(9,D155:D180)
D232D232=SUBTOTAL(9,D211:D231)
D233D233=SUBTOTAL(9,D2:D231)
 
Last edited:
Upvote 0
Sorry, Dave. I am unable to understand what you meant. I am not able to save your excel sheet as well. Can you please elaborate in simpler way.? How exactly did you arrive at the subtotals in column D and E ?
Try the feature and ensure that you use "at each change in" the heading that I named Text_yyyymmmdd.
 
Upvote 0
I have never used Excel 2019,

Look through the menus Such as Data

The feature is in very early versions of Excel,
 
Upvote 0

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