Format & Protect range of cells using VBA

Gajendran Yadhav

Board Regular
Joined
Sep 8, 2023
Messages
51
Office Version
  1. 2010
  2. 2007
Platform
  1. Windows
Dear All,
I'm working on an Excel workbook where i have certain data.

I have the following code in the Worksheet module:

VBA Code:
Private Sub Worksheet_Change(ByVal Target As Range)
    Dim rng As Range
    Dim cell As Range
    Dim dateList As String
    Dim existingList As String
    Dim lastRow As Long
    Dim btn As Button

    ' Find the last row in column M with data
    lastRow = Me.Cells(Me.Rows.Count, "M").End(xlUp).Row
    
    ' Check if the changed cell is within column M and from M5 onwards
    If Not Intersect(Target, Me.Range("M5:M" & lastRow)) Is Nothing Then
        ' Iterate through each changed cell in column M
        For Each cell In Intersect(Target, Me.Range("M5:M" & lastRow))
            ' Check if the cell in column M has a date value
            If IsDate(cell.Value) Then
                ' Retrieve existing date list from corresponding row in column G
                existingList = Me.Cells(cell.Row, "G").Value
                
                ' If the existing list is not empty, append a comma and space
                If existingList <> "" Then
                    existingList = existingList & ", "
                End If
                
                ' Append the new date to the existing date list
                existingList = existingList & Format(cell.Value, "dd/mm/yyyy")
                
                ' Write the updated date list back to the corresponding row in column G
                Me.Cells(cell.Row, "G").Value = existingList
            End If
        Next cell
    End If

    ' Set the range to the entire 17th column (Column Q)
    Set rng = Intersect(Target, Columns(17))

    ' Check if there are any changes in Column Q
    If Not rng Is Nothing Then
        Application.EnableEvents = False ' Disable events to prevent infinite loop

        ' Loop through each changed cell in Column Q
        For Each cell In rng
            ' Clear the corresponding cells in Columns R (18th) and S (19th)
            cell.Offset(0, 1).ClearContents ' Clear contents of Column R (18th column)
            cell.Offset(0, 2).ClearContents ' Clear contents of Column S (19th column)
            
            ' Add a button to the corresponding row in column U if Q is not empty
            If Not IsEmpty(cell.Value) Then
                ' Add a button to the corresponding row in column U
                AddButtonToRowU cell
            End If
        Next cell

        Application.EnableEvents = True ' Enable events after the changes are made
    End If
End Sub

Sub AddButtonToRowU(cell As Range)
    Dim btn As Button
    
    ' Add a button to the corresponding row in column U
    With cell.EntireRow.Range("U1")
        Set btn = Me.Buttons.Add(.Left, .Top, .Width, .Height)
        With btn
            .OnAction = "MarkAsClosed"
            .Caption = "Mark as Closed"
            .Name = "btnMarkClosed_" & cell.Row
        End With
    End With
End Sub

and the following code in a regular module 1:

VBA Code:
Sub MarkAsClosed()
    Dim ws As Worksheet
    Dim rowNum As Long
    Dim rowRange As Range
    Dim response As VbMsgBoxResult
    Dim natureOfDisposal As String
    Dim amountRecovered As Variant
    
    ' Set the worksheet
    Set ws = ThisWorkbook.ActiveSheet ' Reference to the active sheet
    
    On Error Resume Next
    ' Get the row number from the button's name
    rowNum = CLng(Mid(Application.Caller, Len("btnMarkClosed_") + 1))
    On Error GoTo 0
    
    ' Check if rowNum is valid
    If rowNum > 0 Then
        ' Display a confirmation message
        response = MsgBox("Are you sure you want to close this row? The action cannot be undone.", vbYesNo + vbQuestion, "Confirmation")
        
        ' Check the user's response
        If response = vbYes Then
            ' Prompt the user to enter the nature of disposal
            natureOfDisposal = InputBox("Please enter the nature of disposal for this case:", "Nature of Disposal")
            
            ' Prompt the user to enter the amount recovered
            amountRecovered = InputBox("Please enter the amount of recoveries (if any) for this case:", "Amount Recovered")
            
            ' Define the range of cells from column A to column W in the clicked row
            Set rowRange = ws.Range("A" & rowNum & ":W" & rowNum)
            
            ' Format the row with Light Green color
            With rowRange.Interior
                .Pattern = xlSolid
                .PatternColorIndex = xlAutomatic
                .Color = RGB(146, 208, 80) ' Light Green color
                .TintAndShade = 0
                .PatternTintAndShade = 0
            End With
            
            ' Unprotect the entire worksheet to modify protection settings
            ws.Unprotect Password:="Unprotect"
            
            ' Protect only the specified range with password "Unprotect"
            rowRange.Locked = True ' Lock the specified range
            
            ' Re-apply protection to the entire worksheet with user interface only
            ws.Protect Password:="Unprotect", UserInterfaceOnly:=True
           
            ' Store the entered data in columns V and W
            ws.Cells(rowNum, "V").Value = natureOfDisposal
            ws.Cells(rowNum, "W").Value = amountRecovered
            
            ' Show a message indicating the row is closed
            MsgBox "The case is marked as Disposed. The nature of disposal and amount of recoveries have been recorded.", vbInformation
        End If
    Else
        MsgBox "Error: Button not found or row number is invalid.", vbExclamation
    End If
End Sub

My requirement is to protect only the range of cells from A:T and V, W.
I'm getting the formatting correct. but the Protection is been applied to the entire sheet.

Please any assistance would be appreciated.

Regards & TIA
Gajendran Yadhav
 

Excel Facts

Quick Sum
Select a range of cells. The total appears in bottom right of Excel screen. Right-click total to add Max, Min, Count, Average.
if you only want A:T V, W protected,
you have to format all other range of cells as unlocked
so that when you protect the worksheet, A:T V , W will be protected and all others will not
 
Upvote 0
if you only want A:T V, W protected,
you have to format all other range of cells as unlocked
so that when you protect the worksheet, A:T V , W will be protected and all others will not
Hi,
A:T , V, W of particular row alone to be protected on clicking the button in U of that row.

eg: on clicking the button in U10, i want A10:T10 and V10, W10 to be protected.

other cells should be open to edit. reference picture.

1710734542908.png


on clicking this button, row 5 - A:T, V, W alone be protected.
not other rows...
 
Upvote 0
if i understand you,
when you click on a button in row 5 column U, A:T, V, W alone be protected in row 5 only
not other rows...

VBA Code:
  Sheets(???).UnProtect
  Range("A5:T5").Locked = TRUE
  Range("V5:W5").Locked = TRUE
  Sheets(???).Protect

Where ??? is the sheet name

P.S.
protection works against an entire sheet
cells you lock are protected
 
Upvote 1
In my code, in the regular module I've referred to the Active Sheet...
Set ws = ThisWorkbook.ActiveSheet ' Reference to the active sheet

I have individual files maintained fir each branch office... so i mentioned as Active sheet...
However the Sheets name will be "AP, AS, BH, BR, CG, Corp, GJ, JH, KA, KA2, KL, MH, MP, NB, OD, PB, RJ, SB, UK&UP-West, UP1&2"

Since this workbook is to maintain periodic events, the other rows except those Marked as Closed should be active for editing.

Thus i need only the range specified to be locked.
 
Upvote 0
Since this workbook is to maintain periodic events, the other rows except those Marked as Closed should be active for editing.
As was stated in post 2 you unlock all the cells, lock the cells you want protected then protect the sheet.
Using the code by rabsofty in post 4

VBA Code:
  Sheets(???).UnProtect
  Sheets(???).Cells.Locked = False ' unlock all the cells on the sheet
  Sheets(???).Range("A5:T5").Locked = TRUE ' lock all the cells you want protected
  Sheets(???).Range("V5:W5").Locked = TRUE ' lock all the cells you want protected
  Sheets(???).Protect ' protect the sheet
 
Upvote 1
Solution
As was stated in post 2 you unlock all the cells, lock the cells you want protected then protect the sheet.
Using the code by rabsofty in post 4

VBA Code:
  Sheets(???).UnProtect
  Sheets(???).Cells.Locked = False ' unlock all the cells on the sheet
  Sheets(???).Range("A5:T5").Locked = TRUE ' lock all the cells you want protected
  Sheets(???).Range("V5:W5").Locked = TRUE ' lock all the cells you want protected
  Sheets(???).Protect ' protect the sheet
Dear @MARK858 & @rabsofty ,

Thanks a lot. It worked.

Instead of using the Sheet Name, i used ActiveSheet syntax...


VBA Code:
' Unprotect the entire worksheet to modify protection settings
            ws.Unprotect Password:="Unprotect"
            
            ' Protect only the specified range with password "Unprotect"
            ' rowRange.Locked = True ' Lock the specified range
            
            ' Lock specific ranges
            With ActiveSheet
                .Range("A5:T5").Locked = True
                .Range("V5:W5").Locked = True
            End With
            
            ' Re-apply protection to the entire worksheet with user interface only
            ws.Protect Password:="Unprotect", UserInterfaceOnly:=True

I've given the snippet for your reference a well...

in the above snippet,
VBA Code:
            ' Protect only the specified range with password "Unprotect"
            ' rowRange.Locked = True ' Lock the specified range

this code was in my original code. I wonder why it didn't work.

Rabysoft's suggested code did the work.

Thanks a lot dear.

and by the way, can you guys help me in other query as well ?
the link is History of Dates to be traced in Excel (2010) in DD/MM/YYYY format
 
Upvote 0

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