Flagging the current record in a table

serky

New Member
Joined
Jun 30, 2014
Messages
39
Hello
I need help converting excel logic to Power Pivot formula. I have a list of supplier names (each have a unique ID, a supplier name and a status). The problem is that a given supplier can actually have multiple records ie - same name but different status record and different ID. Here's an example:

1 FredsFlowers active
2 JohnsStationery inactive
3 FredFlowers inactive
4 SuesBakery active
5 JohnsStationery inactive

I need to flag the 'current' record for a given supplier. In this case it would be ID = 1,2 and 4

The excel logic is:
1. if there is one active record, it's the current record.
2. if there is an active record and multiple inactive records, the active record is the current record.
3. if there is only one record and it's inactive, it's the current record.
4. if there are multiple inactive records, pick the first record in the list to be the current record.

What is the best way to do this? In Power Query (I don't know M) or Power Pivot? If Power Pivot, how do I implement the logic (I tried a calculated column but could only get the formula to work for point 1 above).

Thanks
 

Excel Facts

How to create a cell-sized chart?
Tiny charts, called Sparklines, were added to Excel 2010. Look for Sparklines on the Insert tab.
If you start with the the below table named "Data"

jexNvZv.png


You can do it in PQ, yielding the below results:

83ZiiJM.png


With the following M code:

Code:
let
    Source = Excel.CurrentWorkbook(){[Name="Data"]}[Content],


    Grp = Table.Group(Source,
              {"Name"},
              {"Tbl", each _, type table},
              GroupKind.Global
             ),


    fnAddFlag = (T as table) as table =>
        let
            ActivePos = List.PositionOf(T[Status], "active", Occurrence.First),
            AddIndexCol = Table.AddIndexColumn(T, "Indx", 0, 1),
            AddFlag   = if 
                            ActivePos > -1
                        then
                            Table.AddColumn(AddIndexCol, "Flag", each if [Indx] = ActivePos then "X" else null, type text)
                        else
                            let 
                                InactivePos = List.PositionOf(T[Status], "inactive", Occurrence.First)
                            in
                                Table.AddColumn(AddIndexCol, "Flag", each if [Indx] = InactivePos then "X" else null, type text)
         in
            Table.RemoveColumns(AddFlag, {"Indx"}),




        TransformCol = Table.SelectColumns(Table.TransformColumns(Grp, {"Tbl", fnAddFlag}), {"Tbl"}),


        ExpandCol = Table.ExpandTableColumn(TransformCol, "Tbl", Table.ColumnNames(TransformCol{0}[Tbl])),


        ChangedType = Table.TransformColumnTypes(ExpandCol,{{"ID", Int64.Type}, {"Name", type text}, {"Status", type text}, {"Flag", type text}}),
        SortedRows = Table.Sort(ChangedType,{{"ID", Order.Ascending}})
in
       SortedRows




If you want to do it via a Calculated Column in Power Pivot then try:

=<br><span class="Keyword" style="color:#0070FF">IF</span><span class="Parenthesis" style="color:#969696"> (</span><br><span class="indent4">    </span><span class="Keyword" style="color:#0070FF">COUNTROWS</span><span class="Parenthesis" style="color:#969696"> (</span><br><span class="indent8">        </span><span class="Keyword" style="color:#0070FF">FILTER</span><span class="Parenthesis" style="color:#969696"> (</span> Data, [Name] = <span class="Keyword" style="color:#0070FF">EARLIER</span><span class="Parenthesis" style="color:#969696"> (</span> [Name] <span class="Parenthesis" style="color:#969696">)</span> && [Status] = <span class="StringLiteral" style="color:#D93124">"Active"</span> <span class="Parenthesis" style="color:#969696">)</span><br><span class="indent4">    </span><span class="Parenthesis" style="color:#969696">)</span><br>        > <span class="Number" style="color:#EE7F18">0</span>,<br><span class="indent4">    </span><span class="Keyword" style="color:#0070FF">IF</span><span class="Parenthesis" style="color:#969696"> (</span><br><span class="indent8">        </span><span class="Keyword" style="color:#0070FF">COUNTROWS</span><span class="Parenthesis" style="color:#969696"> (</span><br><span class="indent8">        </span><span class="indent4">    </span><span class="Keyword" style="color:#0070FF">FILTER</span><span class="Parenthesis" style="color:#969696"> (</span><br>                Data,<br>                [Name] = <span class="Keyword" style="color:#0070FF">EARLIER</span><span class="Parenthesis" style="color:#969696"> (</span> [Name] <span class="Parenthesis" style="color:#969696">)</span><br>                    && [Status] = <span class="StringLiteral" style="color:#D93124">"Active"</span><br>                    && [status] = <span class="Keyword" style="color:#0070FF">EARLIER</span><span class="Parenthesis" style="color:#969696"> (</span> [Status] <span class="Parenthesis" style="color:#969696">)</span><br><span class="indent8">        </span><span class="indent4">    </span><span class="Parenthesis" style="color:#969696">)</span><br><span class="indent8">        </span><span class="Parenthesis" style="color:#969696">)</span><br>            > <span class="Number" style="color:#EE7F18">0</span>,<br><span class="indent8">        </span><span class="StringLiteral" style="color:#D93124">"X"</span>,<br><span class="indent8">        </span><span class="Keyword" style="color:#0070FF">BLANK</span><span class="Parenthesis" style="color:#969696"> (</span><span class="Parenthesis" style="color:#969696">)</span><br><span class="indent4">    </span><span class="Parenthesis" style="color:#969696">)</span>,<br><span class="indent4">    </span><span class="Keyword" style="color:#0070FF">IF</span><span class="Parenthesis" style="color:#969696"> (</span><br><span class="indent8">        </span><span class="Keyword" style="color:#0070FF">COUNTROWS</span><span class="Parenthesis" style="color:#969696"> (</span><br><span class="indent8">        </span><span class="indent4">    </span><span class="Keyword" style="color:#0070FF">FILTER</span><span class="Parenthesis" style="color:#969696"> (</span> Data, [Name] = <span class="Keyword" style="color:#0070FF">EARLIER</span><span class="Parenthesis" style="color:#969696"> (</span> [Name] <span class="Parenthesis" style="color:#969696">)</span> && [ID] <= <span class="Keyword" style="color:#0070FF">EARLIER</span><span class="Parenthesis" style="color:#969696"> (</span> [id] <span class="Parenthesis" style="color:#969696">)</span> <span class="Parenthesis" style="color:#969696">)</span><br><span class="indent8">        </span><span class="Parenthesis" style="color:#969696">)</span><br>            = <span class="Number" style="color:#EE7F18">1</span>,<br><span class="indent8">        </span><span class="StringLiteral" style="color:#D93124">"X"</span>,<br><span class="indent8">        </span><span class="Keyword" style="color:#0070FF">BLANK</span><span class="Parenthesis" style="color:#969696"> (</span><span class="Parenthesis" style="color:#969696">)</span><br><span class="indent4">    </span><span class="Parenthesis" style="color:#969696">)</span><br><span class="Parenthesis" style="color:#969696">)</span><br>



YygGncF.png

 
Last edited:
Upvote 0

Forum statistics

Threads
1,223,888
Messages
6,175,215
Members
452,618
Latest member
Tam84

We've detected that you are using an adblocker.

We have a great community of people providing Excel help here, but the hosting costs are enormous. You can help keep this site running by allowing ads on MrExcel.com.
Allow Ads at MrExcel

Which adblocker are you using?

Disable AdBlock

Follow these easy steps to disable AdBlock

1)Click on the icon in the browser’s toolbar.
2)Click on the icon in the browser’s toolbar.
2)Click on the "Pause on this site" option.
Go back

Disable AdBlock Plus

Follow these easy steps to disable AdBlock Plus

1)Click on the icon in the browser’s toolbar.
2)Click on the toggle to disable it for "mrexcel.com".
Go back

Disable uBlock Origin

Follow these easy steps to disable uBlock Origin

1)Click on the icon in the browser’s toolbar.
2)Click on the "Power" button.
3)Click on the "Refresh" button.
Go back

Disable uBlock

Follow these easy steps to disable uBlock

1)Click on the icon in the browser’s toolbar.
2)Click on the "Power" button.
3)Click on the "Refresh" button.
Go back
Back
Top