I think this is the simplest approach (i.e. to replace all surnames), although I'm not sure if this is what you are looking for....
Excel 2007
| A | B | C | D | E |
---|
Emp no | Surname | Name and initial | | | |
Smith | Smith, E | | | | |
Jones | Smith, S | | | | |
Smith | Jones, S | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
| | | | | |
Table | | | | | |
Smith, E | | | | | |
Smith, S | | | | | |
Jones, S | | | | | |
<colgroup><col style="width: 25pxpx"><col><col><col><col><col></colgroup><thead>
</thead><tbody>
[TD="align: center"]1[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: center"]2[/TD]
[TD="align: right"]1[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: center"]3[/TD]
[TD="align: right"]2[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: center"]4[/TD]
[TD="align: right"]3[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: center"]5[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: center"]6[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: center"]7[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: center"]8[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: center"]9[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: center"]10[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: center"]11[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"]1[/TD]
[TD="align: center"]12[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"]2[/TD]
[TD="align: center"]13[/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"][/TD]
[TD="align: right"]3[/TD]
</tbody>
Sheet1
[TABLE="width: 85%"]
<tbody>[TR]
[TD]
Worksheet Formulas[TABLE="width: 100%"]
<thead>[TR="bgcolor: #E0E0F0"]
[TH="width: 10px"]Cell[/TH]
[TH="align: left"]Formula[/TH]
[/TR]
</thead><tbody>[TR]
[TH="width: 10px, bgcolor: #E0E0F0"]C2[/TH]
[TD="align: left"]=VLOOKUP(
A2,$D$11:$E$13,2,FALSE)[/TD]
[/TR]
[TR]
[TH="width: 10px, bgcolor: #E0E0F0"]C3[/TH]
[TD="align: left"]=VLOOKUP(
A3,$D$11:$E$13,2,FALSE)[/TD]
[/TR]
[TR]
[TH="width: 10px, bgcolor: #E0E0F0"]C4[/TH]
[TD="align: left"]=VLOOKUP(
A4,$D$11:$E$13,2,FALSE)[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
</tbody>[/TABLE]