FILTER Function to pull a range - BUT within the filtered range only a part of the contents of 1 column

etaf

etaf

Well-known Member
Joined
Oct 24, 2012
Messages
8,742
Office Version
  1. 365
Platform
  1. MacOS
i have been playing with the FILTER function and help here earlier today

www.mrexcel.com

using choosecols() instead of using an array of {1,0,0,1} type within a filter

i have just seen here https://www.mrexcel.com/board/threads/allowing-an-array-1-or-zero-to-read-from-a-cell-address.1236174/#post-6055201 a way to instead of using an array of {1,0,1,0,0,0,0,1,1,1} in a filter to show columns based on a FILTER that a CHOOSECOLS() is used , and just provide the...
www.mrexcel.com www.mrexcel.com

but now i have a new question

i'm using this formula - thanks to @Fluff

=SORT(CHOOSECOLS(FILTER(Active!$A$1:$Q$500,(Active!$P$1:$P$500<=F1/100)*(Active!$P$1:$P$500<>"")),XMATCH(E2:K2,Active!A1:Q1,0)),(1))

which is working great

BUT now
rather than show all of the contents of column A
I would like to use some thing like a textbefore ( a2, char(10) )

i have tried this in a helper column and it works - really great with the column header options now , as i can just call the new column Client Name and change in summary - and extend the ranges and it works - PERFECT
i used
IFERROR ( TEXTBEFORE ( A2, char(10) ) ) and copied down - and hid column - so that works - BUT i would like to keep in filter

Can i only show part of 1 column in the filter

in the data sheet i have in cell A2

Flinstone, Fred
123456789
abced ef g

but i only want to pull into the summary sheet , using FILTER - the first line from A2
Flinstone, Fred


Wayne FORUM Help.xlsx
EFGHIJK
1Clients under20% <- enter the Number - NOT a Percent - EG for 35%, just type in 35 - Trust Balance to Minimum Retainer % required to extract the summary below
2headerA HeaderK headerL Header M Header N Header O Header P
3Flinstone, Fred 123456789 abced ef g$ 2,000.00$ -$ 20.00$ 200.00$ 2,220.00-11%
4name-12$ 10,000.00$ -$ -$ 12.00$ 10,012.000%
5name-13$ 10,000.00$ 1,000.00$ 130.50$ -$ 9,130.509%
6name-15$ 10,000.00$ 6,000.00$ 7,000.00$ -$ 11,000.00-10%
7name-3$ 10,000.00$ 9,000.00$ 9,000.00$ -$ 10,000.000%
8name-7$ 10,000.00$ -$ -$ 12.00$ 10,012.000%
Summary
Cell Formulas
RangeFormula
E3:K8E3=SORT(CHOOSECOLS(FILTER(Active!$A$1:$Q$500,(Active!$P$1:$P$500<=F1/100)*(Active!$P$1:$P$500<>"")),XMATCH(E2:K2,Active!A1:Q1,0)),(1))
Dynamic array formulas.
Named Ranges
NameRefers ToCells
Active!_FilterDatabase=Active!$A$1:$Q$6E3
Active!Print_Titles=Active!$1:$1E3
Cells with Conditional Formatting
CellConditionCell FormatStop If True
E3:K201Expression=$E3<>""textNO




CM test Sheet - bug correction - VERSION 2.1.xlsx
ABCDEFGHIJKLMNOPQ
1HeaderAHeader1Header2Header3Header4Header5Header6Header7Header8Header9HeaderKheaderLHeader MHeader NHeader OHeader PHeader16
2Flinstone, Fred 123456789 abced ef g$2,000.00$0.00$20.00$200.00$2,220.00-11.000%1/3/23
3name-1$10,000.00$9,000.00$10.00$0.00$1,010.0089.900%2/21/23
4name-10$10,000.00$10,000.00$0.00$0.00$0.00100.000%1/31/23
5name-11$10,000.00$2,300.00$0.00$0.00$7,700.0023.000%2/21/23
Active
Cell Formulas
RangeFormula
O2:O5O2=IF(A2="","",SUM(K2)-(L2-M2)+(N2))
P2:P5P2=IFERROR(IF(K2="Closed","Closed",((L2-M2-N2)/K2)),"")
Cells with Conditional Formatting
CellConditionCell FormatStop If True
L2:O19,L21:O500Expression=$K2="closed"textNO
A2:Q19,A21:Q500,A20:J20,Q20Expression=$P2="closed"textYES
A2:Q19,A20:J20,Q20,A21:Q500Expression=$N2>0textYES
A2:Q19,A20:J20,Q20,A21:Q500Expression=AND($L2<>"",($L2-$M2)<=0)textNO
A2:Q19,A20:J20,Q20,A21:Q500Expression=AND($P2<>"",$P2<=0.25)textNO
A2:Q19,A20:J20,Q20,A21:Q500Expression=AND($P2<>"",$P2<=0.5)textNO
A2:Q19,A20:J20,Q20,A21:Q500Expression=AND($P2<>"",$P2<=0.75)textNO
Cells with Data Validation
CellAllowCriteria
C2:C5List=Reference!$A$2:$A$13
 

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bump - added a drop box line to the above , if its easier

I could use the formula =IFERROR(TEXTBEFORE(Active!A2,CHAR(10)),Active!A2) - as shown now in column D - summary -
in a helper column on the active sheet and pull over the ist line of headerA - column A, with a new header - headerA-Name

but would like to do without the helper column if possible in the following formula

=SORT(CHOOSECOLS(FILTER(Active!$A$1:$Q$500,(Active!$P$1:$P$500<=F1/100)*(Active!$P$1:$P$500<>"")),XMATCH(E2:K2,Active!A1:Q1,0)),(1))

Wayne FORUM Help.xlsx
DEFGHIJK
1Clients under100%
2Name I want headerA HeaderK headerL Header M Header N Header O Header P
3Flinstone, FredFlinstone, Fred 123456789 abced ef g$ 2,000.00$ -$ 20.00$ 200.00$ 2,220.00-11%
4name-1name-1 -------2nd line$ 10,000.00$ 9,000.00$ 10.00$ -$ 1,010.0090%
5name-10name-10 ------ line 2$ 10,000.00$ 10,000.00$ -$ -$ -100%
6name-11name-11 ------- line 2 ---------line 3$ 10,000.00$ 2,300.00$ -$ -$ 7,700.0023%
7name-12name-12$ 10,000.00$ -$ -$ 12.00$ 10,012.000%
Summary
Cell Formulas
RangeFormula
E3:K7E3=SORT(CHOOSECOLS(FILTER(Active!$A$1:$Q$500,(Active!$P$1:$P$500<=F1/100)*(Active!$P$1:$P$500<>"")),XMATCH(E2:K2,Active!A1:Q1,0)),(1))
D3:D7D3=IFERROR(TEXTBEFORE(Active!A2,CHAR(10)),Active!A2)
Dynamic array formulas.
Named Ranges
NameRefers ToCells
Active!_FilterDatabase=Active!$A$1:$Q$6E3
Active!Print_Titles=Active!$1:$1E3
Cells with Conditional Formatting
CellConditionCell FormatStop If True
E3:K201Expression=$E3<>""textNO


I could use the formula =IFERROR(TEXTBEFORE(Active!A2,CHAR(10)),Active!A2)
in a helper column on the active sheet and pull over the ist line of headerA - column A
but would like to do without the helper column if possible

Wayne FORUM Help.xlsx
ABCDEFGHIJKLMNOPQ
1HeaderAHeader1Header2Header3Header4Header5Header6Header7Header8Header9HeaderKheaderLHeader MHeader NHeader OHeader PHeader16
2Flinstone, Fred 123456789 abced ef g$2,000.00$0.00$20.00$200.00$2,220.00-11.000%1/3/23
3name-1 -------2nd line$10,000.00$9,000.00$10.00$0.00$1,010.0089.900%2/21/23
4name-10 ------ line 2$10,000.00$10,000.00$0.00$0.00$0.00100.000%1/31/23
5name-11 ------- line 2 ---------line 3$10,000.00$2,300.00$0.00$0.00$7,700.0023.000%2/21/23
6name-12$10,000.00$0.00$0.00$12.00$10,012.00-0.120%2/13/23
Active
Cell Formulas
RangeFormula
O2:O6O2=IF(A2="","",SUM(K2)-(L2-M2)+(N2))
P2:P6P2=IFERROR(IF(K2="Closed","Closed",((L2-M2-N2)/K2)),"")
Cells with Conditional Formatting
CellConditionCell FormatStop If True
L2:O19,L21:O500Expression=$K2="closed"textNO
A2:Q19,A21:Q500,A20:J20,Q20Expression=$P2="closed"textYES
A2:Q19,A20:J20,Q20,A21:Q500Expression=$N2>0textYES
A2:Q19,A20:J20,Q20,A21:Q500Expression=AND($L2<>"",($L2-$M2)<=0)textNO
A2:Q19,A20:J20,Q20,A21:Q500Expression=AND($P2<>"",$P2<=0.25)textNO
A2:Q19,A20:J20,Q20,A21:Q500Expression=AND($P2<>"",$P2<=0.5)textNO
A2:Q19,A20:J20,Q20,A21:Q500Expression=AND($P2<>"",$P2<=0.75)textNO
Cells with Data Validation
CellAllowCriteria
C2:C6List=Reference!$A$2:$A$13



Dropbox

www.dropbox.com www.dropbox.com
 
Upvote 0
I am sure someone can come up with a shorter version but this should work.
• The TextBefore was erroring out on your last example that didn't have an Lf at the end so I added a trailing Lf to all lines

Excel Formula: 
=LET(fltr,SORT(CHOOSECOLS(FILTER(Active!$A$1:$Q$500,(Active!$P$1:$P$500<=F1/100)*(Active!$P$1:$P$500<>"")),XMATCH(E2:K2,Active!A1:Q1,0)),(1)),
         HSTACK(TEXTBEFORE(CHOOSECOLS(fltr,1)&CHAR(10),CHAR(10)),
         DROP(fltr,,1)))
 
Upvote 0
Solution
thanks so much for that - worked in the real data as well, cool

i see how you added a Char(10) to the Hstack, so it will not error - if not found - i must play more with the LET() function
and also work on the hstack -

But thanks - for that
 
Upvote 0
My pleasure. Glad I could help.
I am used to seeing you on the other side of the fence answering questions ;)
 
Upvote 0
I am used to seeing you on the other side of the fence answering questions
Click to expand...
yep, bit of a hobby , keeping the brian active - now retired. i used to moderate/admin a few IT forums, helping people with computer issues - but the problem, i was not keeping up practically with issues, so I do very little now on that side , and needed something else

thanks
 
Upvote 0
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