Extracting specific cell values from multiple worksheets

[jdhfch]

Hi,

Please can someone help?

I have a folder with around 1200 individual XLSX files in, all the same format, but with different file names.

I am wanting to extract some info in only key cells in each file into a master file:

1. Cell D1 - Name
2. Cell D2 - Cust Number
3. Cell D5
4. Cell E65
5. Cell F65
6. Cell G65
7. Cell H65
8. Cell I65

An example layout would be:

Name	Cust Number	Cell D5	Cell E65	Cell F65	Cell G65	Cell H65	Cell I65
Example	1234	Cola	Plain Crisps	Plain Nuts	Still Water	Biscuits	Bee

Is there any easy way to do this that can be updated frequently?

I am using Excel 365

Many thanks

 

[Logit]

Untested here but see what you come up with. This macro assumes your Master Workbook and all of the other workbooks to be opened all
reside in the same directory.

Sub consolidatePres2()
Dim fPath As String, fName As String, wb As Workbook, sh As Worksheet
Set sh = ThisWorkbook.Sheets(1)
fPath = ThisWorkbook.Path

Application.ScreenUpdating = False

If Right(fPath, 1) <> "\" Then fPath = fPath & "\"
fName = Dir(fPath & "*.xl*")
    Do While fName <> ""
        If fName <> ThisWorkbook.Name Then
            Set wb = Workbooks.Open(fPath & fName)
                With wb.Sheets(1)
                    sh.Cells(Rows.Count, 1).End(xlUp)(2) = wb.Name
                    .Range("D1", "D2", "D5", "E65:I65").Copy sh.Cells(Rows.Count, 1).End(xlUp).Offset(, 1)
                End With
                wb.Close False
        End If
        fName = Dir
    Loop
Application.ScreenUpdating = True

Beep
MsgBox "All workbooks in folder have been processed."

End Sub

 

[pitchoute]

Sub ExtractData()
    Dim wb As Workbook
    Dim ws As Worksheet
    Dim MasterWS As Worksheet
    Dim FolderPath As String
    Dim Filename As String
    Dim RowCount As Long

    Set MasterWS = ThisWorkbook.Sheets("Sheet1")

    FolderPath = "C:\Your\Folder\Path\" 
    Filename = Dir(FolderPath & "*.xlsx")
    RowCount = 2 

    Do While Filename <> ""
        Set wb = Workbooks.Open(FolderPath & Filename, ReadOnly:=True)
        Set ws = wb.Sheets(1) 

        MasterWS.Cells(RowCount, 1).Value = ws.Range("D1").Value 
        MasterWS.Cells(RowCount, 2).Value = ws.Range("D2").Value 
        MasterWS.Cells(RowCount, 3).Value = ws.Range("D5").Value
        MasterWS.Cells(RowCount, 4).Value = ws.Range("E65").Value
        MasterWS.Cells(RowCount, 5).Value = ws.Range("F65").Value
        MasterWS.Cells(RowCount, 6).Value = ws.Range("G65").Value
        MasterWS.Cells(RowCount, 7).Value = ws.Range("H65").Value
        MasterWS.Cells(RowCount, 8).Value = ws.Range("I65").Value

        wb.Close SaveChanges:=False
        RowCount = RowCount + 1
        Filename = Dir()
    Loop

    MsgBox "Data extraction complete."
End Sub

 

[jdhfch]

Sub ExtractData()
    Dim wb As Workbook
    Dim ws As Worksheet
    Dim MasterWS As Worksheet
    Dim FolderPath As String
    Dim Filename As String
    Dim RowCount As Long

    Set MasterWS = ThisWorkbook.Sheets("Sheet1")

    FolderPath = "C:\Your\Folder\Path\"
    Filename = Dir(FolderPath & "*.xlsx")
    RowCount = 2

    Do While Filename <> ""
        Set wb = Workbooks.Open(FolderPath & Filename, ReadOnly:=True)
        Set ws = wb.Sheets(1)

        MasterWS.Cells(RowCount, 1).Value = ws.Range("D1").Value
        MasterWS.Cells(RowCount, 2).Value = ws.Range("D2").Value
        MasterWS.Cells(RowCount, 3).Value = ws.Range("D5").Value
        MasterWS.Cells(RowCount, 4).Value = ws.Range("E65").Value
        MasterWS.Cells(RowCount, 5).Value = ws.Range("F65").Value
        MasterWS.Cells(RowCount, 6).Value = ws.Range("G65").Value
        MasterWS.Cells(RowCount, 7).Value = ws.Range("H65").Value
        MasterWS.Cells(RowCount, 8).Value = ws.Range("I65").Value

        wb.Close SaveChanges:=False
        RowCount = RowCount + 1
        Filename = Dir()
    Loop

    MsgBox "Data extraction complete."
End Sub

Thank you. Please can I ask how to modify this code to ask for the folder, rather than specifying a specific folder. This is what I have so far:

Sub ExtractData()
Dim wb As Workbook
Dim ws As Worksheet
Dim MasterWS As Worksheet
Dim FolderPath As String
Dim Filename As String
Dim RowCount As Long

Set MasterWS = ThisWorkbook.Sheets("Sheet1")

FolderPath = "C:\Users\Test\OneDrive - Test\Documents\Test\Test\Test\"
Filename = Dir(FolderPath & "*.xlsx")
RowCount = 2

Do While Filename <> ""
Set wb = Workbooks.Open(FolderPath & Filename, ReadOnly:=True)
Set ws = wb.Sheets(1)

MasterWS.Cells(RowCount, 1).Value = ws.Range("D1").Value
MasterWS.Cells(RowCount, 2).Value = ws.Range("D2").Value
MasterWS.Cells(RowCount, 3).Value = ws.Range("D5").Value
MasterWS.Cells(RowCount, 4).Value = ws.Range("E65").Value
MasterWS.Cells(RowCount, 5).Value = ws.Range("F65").Value
MasterWS.Cells(RowCount, 6).Value = ws.Range("G65").Value
MasterWS.Cells(RowCount, 7).Value = ws.Range("H65").Value
MasterWS.Cells(RowCount, 8).Value = ws.Range("I65").Value

wb.Close SaveChanges:=False
RowCount = RowCount + 1
Filename = Dir()
Loop

MsgBox "Data extraction complete."
End Sub

 

[jdhfch]

I appreciate the support - as always

 

[Fuji]

I have a folder with around 1200 individual XLSX files in, all the same format, but with different file names.

Doesn't open each workbook.

Sub test()
    Dim myDir$, fn$, s$(1), wsName$, myList, i&
    With Application.FileDialog(msoFileDialogFolderPicker)
        If .Show Then myDir = .SelectedItems(1) & "\"
    End With
    If myDir = "False" Then Exit Sub
    ThisWorkbook.Sheets(1).[a1].CurrentRegion.ClearContents
    myList = Split("D1,D2,D5,E65,F65,G65,H65,I65", ",")
    fn = Dir(myDir & "*.xls*")
    Do While fn <> ""
        If myDir & fn <> ThisWorkbook.FullName Then
            wsName = GetSheetName(myDir & fn)
            s(0) = "'" & myDir & "[" & fn & "]" & wsName & "'!"
            With ThisWorkbook.Sheets(1).Range("a" & Rows.Count).End(xlUp)(2)
                .Cells(1) = fn
                For i = 0 To UBound(myList)
                    s(1) = s(0) & Range(myList(i)).Address(, , 2)
                    .Cells(1, i + 2) = ExecuteExcel4Macro("if(" & s(1) & "<>""""," & s(1) & ","""")")
                Next
            End With
        End If
        fn = Dir
    Loop
End Sub

Function GetSheetName(fn As String) As String
    With CreateObject("DAO.DBEngine.120").workspaces(0).OpenDatabase(fn, True, True, "excel 12.0;HDR=No;")
        GetSheetName = Replace(.tabledefs(0).Name, "'", "")
        GetSheetName = Left$(GetSheetName, Len(GetSheetName) - 1)
        .Close
    End With
End Function

 

[jdhfch]

Doesn't open each workbook.

Sub test()
    Dim myDir$, fn$, s$(1), wsName$, myList, i&
    With Application.FileDialog(msoFileDialogFolderPicker)
        If .Show Then myDir = .SelectedItems(1) & "\"
    End With
    If myDir = "False" Then Exit Sub
    ThisWorkbook.Sheets(1).[a1].CurrentRegion.ClearContents
    myList = Split("D1,D2,D5,E65,F65,G65,H65,I65", ",")
    fn = Dir(myDir & "*.xls*")
    Do While fn <> ""
        If myDir & fn <> ThisWorkbook.FullName Then
            wsName = GetSheetName(myDir & fn)
            s(0) = "'" & myDir & "[" & fn & "]" & wsName & "'!"
            With ThisWorkbook.Sheets(1).Range("a" & Rows.Count).End(xlUp)(2)
                .Cells(1) = fn
                For i = 0 To UBound(myList)
                    s(1) = s(0) & Range(myList(i)).Address(, , 2)
                    .Cells(1, i + 2) = ExecuteExcel4Macro("if(" & s(1) & "<>""""," & s(1) & ","""")")
                Next
            End With
        End If
        fn = Dir
    Loop
End Sub

Function GetSheetName(fn As String) As String
    With CreateObject("DAO.DBEngine.120").workspaces(0).OpenDatabase(fn, True, True, "excel 12.0;HDR=No;")
        GetSheetName = Replace(.tabledefs(0).Name, "'", "")
        GetSheetName = Left$(GetSheetName, Len(GetSheetName) - 1)
        .Close
    End With
End Function

Thank you - is there any way of including headers on row 1, and not clearing content from columns J onwards please?

 

[Fuji]

Where is it?

 

[jdhfch]

Where is it?

Do you mean the headers? They would be
a1 - Filename
b1 - Client no
c1 - Client name
d1 - Manager
e1 - list 1
f1 - list 2
g1 - list 3
h1 - list 4
i1 - list 5

Then leave from J uncleared?

 

[Fuji]

Change

    ThisWorkbook.Sheets(1).[a1].CurrentRegion.ClearContents

to

    ThisWorkbook.Sheets(1).[a1].CurrentRegion.Resize(, 9).ClearContents
    ThisWorkbook.Sheets(1).[a1:i1] = Array("Filename", "Client no", "Client name", _
        "Manager", "list 1", "list 2", "list 3", "list 4", "list 5")