Extract Unique Records Requires Re-Calculation !!!

B

bisho

Board Regular
Joined
Apr 21, 2012
Messages
85
Hi,</SPAN>

I have 2 questions, the first one is: in the below example I am trying to extract the unique records from A to D, the formula is correct and it does the job only if I recalculate the column D, if I drag down I get only “Red”, if I recalculate I get the correct values !!!! any idea why ?? is there any better formula to use for this purpose ??</SPAN>

Sheet1

*ABCDE
*
Red*Red
Blue*Red
Red*Red
Yellow*Red
Green*Red
Blue*Red
Green*Red
Yellow*Red
Red*Red
Black*Red
Purple*Red

<COLGROUP><COL style="WIDTH: 30px; FONT-WEIGHT: bold"><COL style="WIDTH: 78px"><COL style="WIDTH: 72px"><COL style="WIDTH: 72px"><COL style="WIDTH: 80px"><COL style="WIDTH: 64px"></COLGROUP><TBODY>
[TD="bgcolor: #cacaca, align: center"]1[/TD]
[TD="bgcolor: #ffff00, colspan: 2, align: center"]Original[/TD]

[TD="bgcolor: #ffff00, colspan: 2, align: center"]Unique[/TD]

[TD="bgcolor: #cacaca, align: center"]2[/TD]

[TD="align: center"]10[/TD]

[TD="align: right"]37[/TD]

[TD="bgcolor: #cacaca, align: center"]3[/TD]

[TD="align: center"]0[/TD]

[TD="align: right"]37[/TD]

[TD="bgcolor: #cacaca, align: center"]4[/TD]

[TD="align: center"]5[/TD]

[TD="align: right"]37[/TD]

[TD="bgcolor: #cacaca, align: center"]5[/TD]

[TD="align: center"]7[/TD]

[TD="align: right"]37[/TD]

[TD="bgcolor: #cacaca, align: center"]6[/TD]

[TD="align: center"]13[/TD]

[TD="align: right"]37[/TD]

[TD="bgcolor: #cacaca, align: center"]7[/TD]

[TD="align: center"]0[/TD]

[TD="align: right"]37[/TD]

[TD="bgcolor: #cacaca, align: center"]8[/TD]

[TD="align: center"]18[/TD]

[TD="align: right"]37[/TD]

[TD="bgcolor: #cacaca, align: center"]9[/TD]

[TD="align: center"]11[/TD]

[TD="align: right"]37[/TD]

[TD="bgcolor: #cacaca, align: center"]10[/TD]

[TD="align: center"]22[/TD]

[TD="align: right"]37[/TD]

[TD="bgcolor: #cacaca, align: center"]11[/TD]

[TD="align: center"]6[/TD]

[TD="align: right"]37[/TD]

[TD="bgcolor: #cacaca, align: center"]12[/TD]

[TD="align: center"]9[/TD]

[TD="align: right"]37[/TD]

</TBODY>

Spreadsheet Formulas
CellFormula
D2{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D1,$A$2:$A$12),0)),"")}
E2=IF(D2<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D2),"")
D3{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D2,$A$1:$A$12),0)),"")}
E3=IF(D3<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D3),"")
D4{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D3,$A$1:$A$12),0)),"")}
E4=IF(D4<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D4),"")
D5{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D4,$A$1:$A$12),0)),"")}
E5=IF(D5<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D5),"")
D6{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D5,$A$1:$A$12),0)),"")}
E6=IF(D6<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D6),"")
D7{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D6,$A$1:$A$12),0)),"")}
E7=IF(D7<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D7),"")
D8{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D7,$A$1:$A$12),0)),"")}
E8=IF(D8<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D8),"")
D9{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D8,$A$1:$A$12),0)),"")}
E9=IF(D9<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D9),"")
D10{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D9,$A$1:$A$12),0)),"")}
E10=IF(D10<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D10),"")
D11{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D10,$A$1:$A$12),0)),"")}
E11=IF(D11<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D11),"")
D12{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D11,$A$1:$A$12),0)),"")}
E12=IF(D12<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D12),"")

<TBODY>
</TBODY>
Formula Array:
Produce enclosing { } by entering
formula with CTRL+SHIFT+ENTER!

<TBODY>
</TBODY>


Excel tables to the web >> Excel Jeanie HTML 4 </SPAN>



After recalculation the results are like below and here is my second question, how can I extract the unique records except the ones that their SUMIFS is zero ( I mean do not extract “Blue” in this example)</SPAN>

Thanks.</SPAN>

Sheet1

*ABCDE
*
Red*Red
Blue*
Red*Yellow
Yellow*Green
Green*Black
Blue*Purple
Green***
Yellow***
Red***
Black***
Purple***

<COLGROUP><COL style="WIDTH: 30px; FONT-WEIGHT: bold"><COL style="WIDTH: 78px"><COL style="WIDTH: 72px"><COL style="WIDTH: 72px"><COL style="WIDTH: 80px"><COL style="WIDTH: 64px"></COLGROUP><TBODY>
[TD="bgcolor: #cacaca, align: center"]1[/TD]
[TD="bgcolor: #ffff00, colspan: 2, align: center"]Original[/TD]

[TD="bgcolor: #ffff00, colspan: 2, align: center"]Unique[/TD]

[TD="bgcolor: #cacaca, align: center"]2[/TD]

[TD="align: center"]10[/TD]

[TD="align: right"]37[/TD]

[TD="bgcolor: #cacaca, align: center"]3[/TD]

[TD="align: center"]0[/TD]

[TD="bgcolor: #c0c0c0"]Blue[/TD]
[TD="bgcolor: #c0c0c0, align: right"]0[/TD]

[TD="bgcolor: #cacaca, align: center"]4[/TD]

[TD="align: center"]5[/TD]

[TD="align: right"]18[/TD]

[TD="bgcolor: #cacaca, align: center"]5[/TD]

[TD="align: center"]7[/TD]

[TD="align: right"]31[/TD]

[TD="bgcolor: #cacaca, align: center"]6[/TD]

[TD="align: center"]13[/TD]

[TD="align: right"]6[/TD]

[TD="bgcolor: #cacaca, align: center"]7[/TD]

[TD="align: center"]0[/TD]

[TD="align: right"]9[/TD]

[TD="bgcolor: #cacaca, align: center"]8[/TD]

[TD="align: center"]18[/TD]

[TD="bgcolor: #cacaca, align: center"]9[/TD]

[TD="align: center"]11[/TD]

[TD="bgcolor: #cacaca, align: center"]10[/TD]

[TD="align: center"]22[/TD]

[TD="bgcolor: #cacaca, align: center"]11[/TD]

[TD="align: center"]6[/TD]

[TD="bgcolor: #cacaca, align: center"]12[/TD]

[TD="align: center"]9[/TD]

</TBODY>

Spreadsheet Formulas
CellFormula
D2{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D1,$A$2:$A$12),0)),"")}
E2=IF(D2<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D2),"")
D3{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D2,$A$2:$A$12),0)),"")}
E3=IF(D3<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D3),"")
D4{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D3,$A$2:$A$12),0)),"")}
E4=IF(D4<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D4),"")
D5{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D4,$A$2:$A$12),0)),"")}
E5=IF(D5<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D5),"")
D6{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D5,$A$2:$A$12),0)),"")}
E6=IF(D6<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D6),"")
D7{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D6,$A$2:$A$12),0)),"")}
E7=IF(D7<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D7),"")
D8{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D7,$A$2:$A$12),0)),"")}
E8=IF(D8<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D8),"")
D9{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D8,$A$2:$A$12),0)),"")}
E9=IF(D9<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D9),"")
D10{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D9,$A$2:$A$12),0)),"")}
E10=IF(D10<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D10),"")
D11{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D10,$A$2:$A$12),0)),"")}
E11=IF(D11<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D11),"")
D12{=IFERROR(INDEX($A$2:$A$12,MATCH(0,COUNTIF($D$1:D11,$A$2:$A$12),0)),"")}
E12=IF(D12<>"",SUMIFS($B$2:$B$12,$A$2:$A$12,D12),"")

<TBODY>
</TBODY>
Formula Array:
Produce enclosing { } by entering
formula with CTRL+SHIFT+ENTER!

<TBODY>
</TBODY>


Excel tables to the web >> Excel Jeanie HTML 4 </SPAN>
 

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hi

Maybe the simplest options is a pivot table - it requires no formulas or code. A query table might similarly be an option. Set up the pivot table from a new file. Assuming you have current headers MyColor & MyValue and the source data table is named MyData the SQL would be like below. From the new file ALT-D-P & follow the wizard, choosing external data source at the first step. At the last step choose the option to edit in MS Query. The absolute value > 0.0001 is to avoid rounding errors for zero sums that are non-zero due to floating point errors. Use the same SQL if you choose a query table - ALT-D-D-N & follow the wizard.

HTH

Code: 
SELECT MyColor, SUM(MyValue) AS [MyValue]
FROM MyData
GROUP BY MyColor
HAVING ABS(SUM(MyValue))>0.0001
 
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