Excel VBA to email active Workbook via Hotmail or GMail

J

JohnnyC26

New Member
Joined
Jul 7, 2017
Messages
3
Hi all,


This one has been driving me crazy for days now. Finally time to admit defeat and 'Phone a Friend'


Firstly a bit of background...


I am the League Administrator for a regional Sports League and I'm looking to replace their, (currently paper based), 'Match Card' system with an online system using Excel. The requirement of the Match Card is to record basic fixture information such as Player Names, Goal Scorers, Red/Yellow Cards... etc..


I have created an Excel Template of the Match Card and am able to allow access to it via the Leagues Website. So far I am able to access the Excel Match Card via the web and complete it with relevant information. However, the issue I am having is that I am unable to correctly script a VBA code that, when a button is pressed, will:


A) Save a temporary version of the active Excel Workbook.
B) Use the Leagues existing Hotmail or GMail account to email me a copy of the Workbook as an attachment.
C) Delete the temporary file.


I had originally hoped to use Outlook to achieve this as I had managed to script some VBA that completes all required tasks with Outlook. However, I then realised that I cannot guarentee that every Club Representative, (the people who will be filling the online Match Cards), will have Outlook on their PCs so what I actually need is to script the VBA to use the League's web-based e-mail services such as Hotmail or GMail.


All of my efforts so far have led to dead-ends. Is this even possible?


Thanks in advance,
Johnny.
 

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Try something like this:

Code: 
Option Explicit

' ====================================
' References Microsoft CDO for Windows
' and Microsoft ActiveX Data Objects
' ====================================

Public Sub SendEmail(strEmail As String, strPassword As String)
' The parameters are your (the sender's)
' email address and password
  
  Const strNAMESPACE = "http://schemas.microsoft.com/cdo/configuration/"
  Dim cdoConfig As CDO.Configuration
  Dim cdoMessage As CDO.Message
  Dim adoFields As ADODB.Fields
  Dim strTempName As String
  
  On Error GoTo ErrHandler
' Make a temporary copy of this workbook
  strTempName = RemoveExtension(ThisWorkbook.Name)
  strTempName = strTempName & Format(Now(), "_yyyy-mm-ddThhmmss")
  strTempName = strTempName & "." & GetExtension(ThisWorkbook.Name)
  strTempName = Environ("UserProfile") & "\Documents\" & strTempName
  ThisWorkbook.SaveCopyAs strTempName
  
  Set cdoConfig = New CDO.Configuration
  Set adoFields = cdoConfig.Fields
  adoFields(strNAMESPACE & "sendusing") = cdoSendUsingPort
  adoFields(strNAMESPACE & "smtpauthenticate") = cdoBasic
  adoFields(strNAMESPACE & "smtpconnectiontimeout") = 60
  adoFields(strNAMESPACE & "sendusername") = strEmail
  adoFields(strNAMESPACE & "sendpassword") = strPassword
  
' The following are the SMTP server settings for Gmail.
' You MUST also turn on access for less secure apps in
' your Gmail account security settings.
  adoFields(strNAMESPACE & "smtpserver") = "smtp.gmail.com"
  adoFields(strNAMESPACE & "smtpserverport") = 465
  adoFields(strNAMESPACE & "smtpusessl") = True
  adoFields.Update

  Set cdoMessage = New CDO.Message
  Set cdoMessage.Configuration = cdoConfig
  cdoMessage.From = strEmail
  cdoMessage.To = "user@domain.com"
  cdoMessage.Subject = "Enter the message subject here."
  cdoMessage.HTMLBody = "<html>******>Enter the message body here.</body></html>"
  cdoMessage.AddAttachment strTempName
  cdoMessage.Send
  MsgBox "Email was sent.", vbInformation

ExitProc:
  On Error Resume Next
  Kill strTempName
  Set cdoConfig = Nothing
  Set cdoMessage = Nothing
  Set adoFields = Nothing
  Exit Sub
  
ErrHandler:
  MsgBox Err.Description, vbExclamation
  Resume ExitProc
End Sub

Function GetExtension(strFilename As String) As String
  Dim x As Integer
  x = InStrRev(strFilename, ".")
  If x > 0 Then GetExtension = Right(strFilename, Len(strFilename) - x)
End Function

Function RemoveExtension(strFilename As String) As String
  Dim x As Integer
  x = InStrRev(strFilename, ".")
  If x > 0 Then
    RemoveExtension = Left(strFilename, x - 1)
  Else
    RemoveExtension = strFilename
  End If
End Function
 
Upvote 0
Hi, thanks for getting back to me on this one, very much appreciated. I am afraid this isn't working though.

I initially came up against an error in relation to the : 'Dim adoFields As ADODB.Fields' line.
The error message was : "Compile Error : User-defined type not defined"

I deleted this line to see what effect that had and I am now getting the following message:

"Microsoft Excel cannot access the file
'C:\Users"*************"\Documents\TestBook_2017-07-10T110846.xlsm'.
There are several possible reasons:

>The file name or path does not exist.
>The file is being used by another program.
>The workbook you are trying to save has the same name as a currently open workbook."




As things stand the code I am using is as follows:

Sub SendEmail()

Const strNAMESPACE = "http://schemas.microsoft.com/cdo/configuration/"
Dim cdoConfig As CDO.Configuration
Dim cdoMessage As CDO.Message
Dim strTempName As String

On Error GoTo ErrHandler
strTempName = RemoveExtension(ThisWorkbook.Name)
strTempName = strTempName & Format(Now(), "_yyyy-mm-ddThhmmss")
strTempName = strTempName & "." & GetExtension(ThisWorkbook.Name)
strTempName = Environ("UserProfile") & "\Documents" & strTempName
ThisWorkbook.SaveCopyAs strTempName

Set cdoConfig = New CDO.Configuration
Set adoFields = cdoConfig.Fields
adoFields(strNAMESPACE & "sendusing") = cdoSendUsingPort
adoFields(strNAMESPACE & "smtpauthenticate") = cdoBasic
adoFields(strNAMESPACE & "smtpconnectiontimeout") = 60
adoFields(strNAMESPACE & "sendusername") = "*********"
adoFields(strNAMESPACE & "sendpassword") = "*********"


adoFields(strNAMESPACE & "smtpserver") = "smtp-mail.outlook.com"
adoFields(strNAMESPACE & "smtpserverport") = 587
adoFields(strNAMESPACE & "smtpusessl") = True
adoFields.Update

Set cdoMessage = New CDO.Message
Set cdoMessage.Configuration = cdoConfig
cdoMessage.From = strEmail
cdoMessage.To = "nehlc@live.co.uk"
cdoMessage.Subject = "Subject Mail Test"
cdoMessage.HTMLBody = "Message body..."
cdoMessage.AddAttachment strTempName
cdoMessage.Send
MsgBox "Email was sent.", vbInformation

ExitProc:
On Error Resume Next
Kill strTempName
Set cdoConfig = Nothing
Set cdoMessage = Nothing
Set adoFields = Nothing
Exit Sub

ErrHandler:
MsgBox Err.Description, vbExclamation
Resume ExitProc
End Sub


Function GetExtension(strFilename As String) As String
Dim x As Integer
x = InStrRev(strFilename, ".")
If x > 0 Then GetExtension = Right(strFilename, Len(strFilename) - x)
End Function


Function RemoveExtension(strFilename As String) As String
Dim x As Integer
x = InStrRev(strFilename, ".")
If x > 0 Then
RemoveExtension = Left(strFilename, x - 1)
Else
RemoveExtension = strFilename
End If
End Function




Any further ideas/suggestions?
Thank you!!!
 
Upvote 0
You can't just delete the line (!!) - you need to add the appropriate references, as explained at the top of the module, via Tools --> References in the IDE. Also it appears you have modified the code that creates the temporary file (!!) - change it back. I have tested this and it works very well.
 
Upvote 0
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