Excel VBA run query from SMS Access database

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baha17

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May 12, 2010
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183
I tried to run a query from an Excel worksheet. Below is my code but I think I am missing something here it does not work. I think my problem is the SQL code. Any help?
I still got "Automation error" –
​
ThanksBaha
​

Code: 
<code style="margin: 0px; padding: 0px; border: 0px; font-family: Consolas, Menlo, Monaco, "Lucida Console", "Liberation Mono", "DejaVu Sans Mono", "Bitstream Vera Sans Mono", "Courier New", monospace, sans-serif; font-style: inherit; font-variant-caps: inherit; font-weight: inherit; font-stretch: inherit; line-height: inherit; font-size: 13px; vertical-align: baseline; box-sizing: inherit; background-color: rgb(239, 240, 241); white-space: inherit;">[COLOR=#101094][FONT=inherit]Option[/FONT][/COLOR][COLOR=#303336][FONT=inherit] Explicit
 [/FONT][/COLOR][COLOR=#101094][FONT=inherit]Const[/FONT][/COLOR][COLOR=#303336][FONT=inherit] TARGET_DB1 [/FONT][/COLOR][COLOR=#303336][FONT=inherit]=[/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]"DB_PlayerMasterManual.mdb"[/FONT][/COLOR][COLOR=#303336][FONT=inherit]
 [/FONT][/COLOR][COLOR=#101094][FONT=inherit]Const[/FONT][/COLOR][COLOR=#303336][FONT=inherit] CopyTarget_DB1 [/FONT][/COLOR][COLOR=#303336][FONT=inherit]=[/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]"DB_PlayerMasterManualBackUp.mdb"[/FONT][/COLOR][COLOR=#303336][FONT=inherit]

[/FONT][/COLOR][COLOR=#101094][FONT=inherit]Sub[/FONT][/COLOR][COLOR=#303336][FONT=inherit] DisplayRatings1[/FONT][/COLOR][COLOR=#303336][FONT=inherit]()[/FONT][/COLOR][COLOR=#303336][FONT=inherit]
[/FONT][/COLOR][COLOR=#101094][FONT=inherit]Dim[/FONT][/COLOR][COLOR=#303336][FONT=inherit] cnn [/FONT][/COLOR][COLOR=#101094][FONT=inherit]As[/FONT][/COLOR][COLOR=#303336][FONT=inherit] ADODB[/FONT][/COLOR][COLOR=#303336][FONT=inherit].[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Connection
[/FONT][/COLOR][COLOR=#101094][FONT=inherit]Dim[/FONT][/COLOR][COLOR=#303336][FONT=inherit] rst [/FONT][/COLOR][COLOR=#101094][FONT=inherit]As[/FONT][/COLOR][COLOR=#303336][FONT=inherit] ADODB[/FONT][/COLOR][COLOR=#303336][FONT=inherit].[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Recordset
[/FONT][/COLOR][COLOR=#101094][FONT=inherit]Dim[/FONT][/COLOR][COLOR=#303336][FONT=inherit] fld [/FONT][/COLOR][COLOR=#101094][FONT=inherit]As[/FONT][/COLOR][COLOR=#303336][FONT=inherit] ADODB[/FONT][/COLOR][COLOR=#303336][FONT=inherit].[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Field
[/FONT][/COLOR][COLOR=#101094][FONT=inherit]Dim[/FONT][/COLOR][COLOR=#303336][FONT=inherit] MyConn
[/FONT][/COLOR][COLOR=#101094][FONT=inherit]Dim[/FONT][/COLOR][COLOR=#303336][FONT=inherit] i [/FONT][/COLOR][COLOR=#101094][FONT=inherit]As[/FONT][/COLOR][COLOR=#101094][FONT=inherit]Long[/FONT][/COLOR][COLOR=#303336][FONT=inherit]
[/FONT][/COLOR][COLOR=#101094][FONT=inherit]Dim[/FONT][/COLOR][COLOR=#303336][FONT=inherit] lastrow [/FONT][/COLOR][COLOR=#101094][FONT=inherit]As[/FONT][/COLOR][COLOR=#101094][FONT=inherit]Long[/FONT][/COLOR][COLOR=#303336][FONT=inherit]
[/FONT][/COLOR][COLOR=#101094][FONT=inherit]Dim[/FONT][/COLOR][COLOR=#303336][FONT=inherit] cel [/FONT][/COLOR][COLOR=#101094][FONT=inherit]As[/FONT][/COLOR][COLOR=#303336][FONT=inherit] Range
lastrow [/FONT][/COLOR][COLOR=#303336][FONT=inherit]=[/FONT][/COLOR][COLOR=#303336][FONT=inherit] Sheets[/FONT][/COLOR][COLOR=#303336][FONT=inherit]([/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]"RatingReport"[/FONT][/COLOR][COLOR=#303336][FONT=inherit]).[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Range[/FONT][/COLOR][COLOR=#303336][FONT=inherit]([/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]"A1048576"[/FONT][/COLOR][COLOR=#303336][FONT=inherit]).[/FONT][/COLOR][COLOR=#101094][FONT=inherit]End[/FONT][/COLOR][COLOR=#303336][FONT=inherit]([/FONT][/COLOR][COLOR=#303336][FONT=inherit]xlUp[/FONT][/COLOR][COLOR=#303336][FONT=inherit]).[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Row
[/FONT][/COLOR][COLOR=#101094][FONT=inherit]Dim[/FONT][/COLOR][COLOR=#303336][FONT=inherit] ShDest [/FONT][/COLOR][COLOR=#101094][FONT=inherit]As[/FONT][/COLOR][COLOR=#303336][FONT=inherit] Worksheet
[/FONT][/COLOR][COLOR=#101094][FONT=inherit]Set[/FONT][/COLOR][COLOR=#303336][FONT=inherit] ShDest [/FONT][/COLOR][COLOR=#303336][FONT=inherit]=[/FONT][/COLOR][COLOR=#303336][FONT=inherit] Sheets[/FONT][/COLOR][COLOR=#303336][FONT=inherit]([/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]"RatingReport"[/FONT][/COLOR][COLOR=#303336][FONT=inherit])[/FONT][/COLOR][COLOR=#303336][FONT=inherit]
[/FONT][/COLOR][COLOR=#101094][FONT=inherit]Set[/FONT][/COLOR][COLOR=#303336][FONT=inherit] cnn [/FONT][/COLOR][COLOR=#303336][FONT=inherit]=[/FONT][/COLOR][COLOR=#101094][FONT=inherit]New[/FONT][/COLOR][COLOR=#303336][FONT=inherit] ADODB[/FONT][/COLOR][COLOR=#303336][FONT=inherit].[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Connection
MyConn [/FONT][/COLOR][COLOR=#303336][FONT=inherit]=[/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]"J:\Gaming Common\PlayerMaster_Manual"[/FONT][/COLOR][COLOR=#303336][FONT=inherit]&[/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]"\"[/FONT][/COLOR][COLOR=#303336][FONT=inherit]&[/FONT][/COLOR][COLOR=#303336][FONT=inherit] _
[/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]"DataFiles\"[/FONT][/COLOR][COLOR=#303336][FONT=inherit]&[/FONT][/COLOR][COLOR=#303336][FONT=inherit] TARGET_DB1
 [/FONT][/COLOR][COLOR=#101094][FONT=inherit]With[/FONT][/COLOR][COLOR=#303336][FONT=inherit] cnn
[/FONT][/COLOR][COLOR=#303336][FONT=inherit].[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Provider [/FONT][/COLOR][COLOR=#303336][FONT=inherit]=[/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]"Microsoft.Jet.OLEDB.4.0"[/FONT][/COLOR][COLOR=#303336][FONT=inherit]
[/FONT][/COLOR][COLOR=#303336][FONT=inherit].[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Open MyConn
[/FONT][/COLOR][COLOR=#101094][FONT=inherit]End[/FONT][/COLOR][COLOR=#101094][FONT=inherit]With[/FONT][/COLOR][COLOR=#303336][FONT=inherit]
[/FONT][/COLOR][COLOR=#101094][FONT=inherit]Set[/FONT][/COLOR][COLOR=#303336][FONT=inherit] rst [/FONT][/COLOR][COLOR=#303336][FONT=inherit]=[/FONT][/COLOR][COLOR=#101094][FONT=inherit]New[/FONT][/COLOR][COLOR=#303336][FONT=inherit] ADODB[/FONT][/COLOR][COLOR=#303336][FONT=inherit].[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Recordset
rst[/FONT][/COLOR][COLOR=#303336][FONT=inherit].[/FONT][/COLOR][COLOR=#303336][FONT=inherit]CursorLocation [/FONT][/COLOR][COLOR=#303336][FONT=inherit]=[/FONT][/COLOR][COLOR=#303336][FONT=inherit] adUseServer
rst[/FONT][/COLOR][COLOR=#303336][FONT=inherit].[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Open [/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]"Select CustName FROM tblRating WHERE CustID='"[/FONT][/COLOR][COLOR=#303336][FONT=inherit]&[/FONT][/COLOR][COLOR=#303336][FONT=inherit]  _
CustIdTB[/FONT][/COLOR][COLOR=#303336][FONT=inherit].[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Value    [/FONT][/COLOR][COLOR=#303336][FONT=inherit]&[/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]"' "[/FONT][/COLOR][COLOR=#303336][FONT=inherit],[/FONT][/COLOR][COLOR=#303336][FONT=inherit] cnn[/FONT][/COLOR][COLOR=#303336][FONT=inherit],[/FONT][/COLOR][COLOR=#303336][FONT=inherit],[/FONT][/COLOR][COLOR=#303336][FONT=inherit],[/FONT][/COLOR][COLOR=#303336][FONT=inherit] adCmdTable
ShDest[/FONT][/COLOR][COLOR=#303336][FONT=inherit].[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Activate
Range[/FONT][/COLOR][COLOR=#303336][FONT=inherit]([/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]"A1"[/FONT][/COLOR][COLOR=#303336][FONT=inherit]).[/FONT][/COLOR][COLOR=#303336][FONT=inherit]CurrentRegion[/FONT][/COLOR][COLOR=#303336][FONT=inherit].[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Offset[/FONT][/COLOR][COLOR=#303336][FONT=inherit]([/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]1[/FONT][/COLOR][COLOR=#303336][FONT=inherit],[/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]0[/FONT][/COLOR][COLOR=#303336][FONT=inherit]).[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Clear
i [/FONT][/COLOR][COLOR=#303336][FONT=inherit]=[/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]0[/FONT][/COLOR][COLOR=#303336][FONT=inherit]
[/FONT][/COLOR][COLOR=#101094][FONT=inherit]With[/FONT][/COLOR][COLOR=#303336][FONT=inherit] Range[/FONT][/COLOR][COLOR=#303336][FONT=inherit]([/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]"A1"[/FONT][/COLOR][COLOR=#303336][FONT=inherit])[/FONT][/COLOR][COLOR=#303336][FONT=inherit]
[/FONT][/COLOR][COLOR=#101094][FONT=inherit]For[/FONT][/COLOR][COLOR=#101094][FONT=inherit]Each[/FONT][/COLOR][COLOR=#303336][FONT=inherit] fld [/FONT][/COLOR][COLOR=#101094][FONT=inherit]In[/FONT][/COLOR][COLOR=#303336][FONT=inherit] rst[/FONT][/COLOR][COLOR=#303336][FONT=inherit].[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Fields
[/FONT][/COLOR][COLOR=#303336][FONT=inherit].[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Offset[/FONT][/COLOR][COLOR=#303336][FONT=inherit]([/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]0[/FONT][/COLOR][COLOR=#303336][FONT=inherit],[/FONT][/COLOR][COLOR=#303336][FONT=inherit] i[/FONT][/COLOR][COLOR=#303336][FONT=inherit]).[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Value [/FONT][/COLOR][COLOR=#303336][FONT=inherit]=[/FONT][/COLOR][COLOR=#303336][FONT=inherit] fld[/FONT][/COLOR][COLOR=#303336][FONT=inherit].[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Name
i [/FONT][/COLOR][COLOR=#303336][FONT=inherit]=[/FONT][/COLOR][COLOR=#303336][FONT=inherit] i [/FONT][/COLOR][COLOR=#303336][FONT=inherit]+[/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]1[/FONT][/COLOR][COLOR=#303336][FONT=inherit]
[/FONT][/COLOR][COLOR=#101094][FONT=inherit]Next[/FONT][/COLOR][COLOR=#303336][FONT=inherit] fld
[/FONT][/COLOR][COLOR=#101094][FONT=inherit]End[/FONT][/COLOR][COLOR=#101094][FONT=inherit]With[/FONT][/COLOR][COLOR=#303336][FONT=inherit]
Range[/FONT][/COLOR][COLOR=#303336][FONT=inherit]([/FONT][/COLOR][COLOR=#7D2727][FONT=inherit]"A2"[/FONT][/COLOR][COLOR=#303336][FONT=inherit]).[/FONT][/COLOR][COLOR=#303336][FONT=inherit]CopyFromRecordset rst
rst[/FONT][/COLOR][COLOR=#303336][FONT=inherit].[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Close
cnn[/FONT][/COLOR][COLOR=#303336][FONT=inherit].[/FONT][/COLOR][COLOR=#303336][FONT=inherit]Close
[/FONT][/COLOR][COLOR=#101094][FONT=inherit]End[/FONT][/COLOR][COLOR=#101094][FONT=inherit]Sub[/FONT][/COLOR]</code>
 
Last edited:

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Are you trying to use excel to query the database?

In my Access DB's I use DoCmd.OpenQuery for queries I've saved in the db, but this approach is different. From what I can tell, the syntax of your sql is fine ...

My guess would be you are not successfully accessing the table/recordset and so the query isn't actually running.
 
Upvote 0
Hello Alex,
Thank you for your input. Yes I use excel to query from access DB. I have another code in below which helps me to run the query for all data from access DB. But I just want to run a query for individual customer id. Here is my code for the whole data.
Code: 
Sub DisplayRatings()
    Dim cnn As ADODB.Connection
    Dim rst As ADODB.Recordset
    Dim fld As ADODB.Field
    Dim MyConn
    Dim i As Long
    Dim lastrow As Long
    Dim cel As Range
    lastrow = Sheets("RatingReport").Range("A1048576").End(xlUp).Row
    Dim ShDest As Worksheet
    Set ShDest = Sheets("RatingReport")
    Set cnn = New ADODB.Connection
    MyConn = "J:\Gaming Common\PlayerMaster_Manual" & "\" & "DataFiles\" & TARGET_DB1
    With cnn
        .Provider = "Microsoft.Jet.OLEDB.4.0"
        .Open MyConn
    End With
    Set rst = New ADODB.Recordset
    rst.CursorLocation = adUseServer
    rst.Open Source:="tblRating", ActiveConnection:=cnn, _
             CursorType:=adOpenDynamic, LockType:=adLockOptimistic, _
             Options:=adCmdTable
    ShDest.Activate
    Range("A1").CurrentRegion.Offset(1, 0).Clear
    i = 0
    With Range("A1")
        For Each fld In rst.Fields
       
            .Offset(0, i).Value = fld.Name
            i = i + 1
        
        Next fld
    End With
     
    Range("A2").CopyFromRecordset rst
    
    rst.Close
    cnn.Close
    
End Sub
 
Upvote 0
The code in the initial post has errors. I don't know if due to the way it has been copied, or not. That is, it may be OK in the source Excel file & just an issue with the way it has copied. Can you please check things like

Dim i AsLong which is missing a space
Dim lastrow AsLong similar
EndWith missing a space
etc

be sure to successfully compile the code. With matching 'With' and 'End With' etc

Once that is all OK, what is the value of CustIdTB
I don't see it set in the code.
can you debug.print it before the line using it to see the value.

If it is numeric, the SQL will need modification, btw.
 
Upvote 0
Dear Fazza,

Thank you for the answer. I cannot edit the initial code but there is a space on my excel file. believe it is copying error. So its my bad.
CustIdTB is the textbox name in Sheet1, it should be numeric. I do not understand why this code does not work
 
Last edited:
Upvote 0
Hi Fazza,
When I debug, it gives;
Run-time error: '-2147217913 (80040e07)':
Automation error
on this line:
Code: 
rst.Open Source:="tblRating", ActiveConnection:=cnn, _
             CursorType:=adOpenDynamic, LockType:=adLockOptimistic, _
             Options:=adCmdTable
 
Upvote 0
OK. good that the code is OK in the Excel file & the missing spaces (in the posted code) are not a problem in the real file

for numeric entries the SQL syntax requires: WHERE CustID = 123
and for info, when text the syntax is : WHERE CustID = 'sometext'

can you modify the code to suit?

there are two different codes posted, thread post #1 and post #3
I don't know why
please maintain clarity
thank you
 
Upvote 0
I tried to test
Code: 
WHERE CustID =55
but didn't work
actually #1 and #3 were different two codes. I use #3 to run all data not to base on any CustID. I can run this code by using the code in #3 then use for each to remove any cell data which is not equal to the customer ID in the CustIdTB(texbox).
But my question is, when I alter the code in #3 to #1 why I cannot simply run the query which only display the customer ratings of the customer based on CustIdTB(texbox)?
 
Upvote 0
It is too hard for me to work out why the code that has been changed from another code "didn't work" without knowing what didn't work.

I think this is all you need. Just replace whatever you have. cheers

Code: 
Const TARGET_DB1 = "J:\Gaming Common\PlayerMaster_Manual\DataFiles\DB_PlayerMasterManual.mdb"

Sub maybe()
    
    Dim rst As ADODB.Recordset
    
    Set rst = New ADODB.Recordset
    
    rst.Open "SELECT CustName FROM tblRating WHERE CustID = " & CustIdTB.Value, _
        "Provider=Microsoft.Jet.OLEDB.4.0;Data Source=" & TARGET_DB1


    With Worksheets("RatingReport").Range("A1")
        .EntireColumn.ClearContents
        .Value2 = "CustName"
        .Offset(1).CopyFromRecordset rst
        rst.Close
        Set rst = Nothing
    End With


End Sub
 
Upvote 0
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