Excel Timesheet Questions

diond72

New Member
Joined
Dec 21, 2015
Messages
4
Hi everyone,


I'm currently new to this site and i'm in need of some excel help.


Basically, I'm working for a construction company and we need to know who is on site at all times. So timing is only important, however, knowing how many people are on the site is the most important thing in case of an emergency.


Everyone who needs to access the site has a card with the bar code of their government ID Which does have letters and numerals in it. This is in a my main data spreadsheet. Also, there are 3 sheets in the excel document called Company1 Company2 and Company3 With the Columns A1 = S/NO, B1 = IC NO and C1 = Name.


Basically, the Barcode is the IC NO and the S/NO is more so just for a visual check.


What I plan to do is have someone at the gate with a laptop and a barcode scanner to scan everyone when they come in and again when they leave.


So what I'd like some assistance in achieving is this: A clock on Clock off sheet which shows for each day when each person came and when they left. Also, I would like a dynamic sheet which shows who has clocked on but hasn't clocked off, basically a who's on site List. I'm using 2010 Excel also.


Thank you very much in advance and hopefully im on the road to learning excel better than before!
 

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[TABLE="width: 1099"]
<colgroup><col span="3"><col><col><col span="4"><col><col><col span="4"></colgroup><tbody>[TR]
[TD]S/No[/TD]
[TD]IC/No[/TD]
[TD]Name[/TD]
[TD]in[/TD]
[TD]out[/TD]
[TD]on site ?[/TD]
[TD][/TD]
[TD][/TD]
[TD]status for[/TD]
[TD][/TD]
[TD="colspan: 2"]1/12/15 12:39[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]123[/TD]
[TD="align: right"]567[/TD]
[TD]name1[/TD]
[TD="align: right"]01/12/2015 07:20[/TD]
[TD="align: right"]01/12/2015 09:14[/TD]
[TD]N[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]124[/TD]
[TD="align: right"]568[/TD]
[TD]name2[/TD]
[TD="align: right"]01/12/2015 07:31[/TD]
[TD="align: right"]01/12/2015 09:26[/TD]
[TD]N[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]125[/TD]
[TD="align: right"]569[/TD]
[TD]name3[/TD]
[TD="align: right"]01/12/2015 07:42[/TD]
[TD="align: right"]01/12/2015 09:38[/TD]
[TD]N[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]126[/TD]
[TD="align: right"]570[/TD]
[TD]name4[/TD]
[TD="align: right"]01/12/2015 07:53[/TD]
[TD="align: right"]01/12/2015 09:50[/TD]
[TD]N[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]127[/TD]
[TD="align: right"]571[/TD]
[TD]name5[/TD]
[TD="align: right"]01/12/2015 08:04[/TD]
[TD][/TD]
[TD]Y[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]128[/TD]
[TD="align: right"]572[/TD]
[TD]name6[/TD]
[TD="align: right"]01/12/2015 08:15[/TD]
[TD="align: right"]01/12/2015 10:14[/TD]
[TD]N[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]129[/TD]
[TD="align: right"]573[/TD]
[TD]name7[/TD]
[TD="align: right"]01/12/2015 08:26[/TD]
[TD="align: right"]01/12/2015 10:26[/TD]
[TD]N[/TD]
[TD][/TD]
[TD][/TD]
[TD="colspan: 2"]total persons entering site[/TD]
[TD][/TD]
[TD="align: right"]30[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]130[/TD]
[TD="align: right"]574[/TD]
[TD]name8[/TD]
[TD="align: right"]01/12/2015 08:37[/TD]
[TD][/TD]
[TD]Y[/TD]
[TD][/TD]
[TD][/TD]
[TD="colspan: 3"]total unique persons entering site[/TD]
[TD="align: right"]28[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]131[/TD]
[TD="align: right"]575[/TD]
[TD]name9[/TD]
[TD="align: right"]01/12/2015 08:48[/TD]
[TD][/TD]
[TD]Y[/TD]
[TD][/TD]
[TD][/TD]
[TD="colspan: 2"]persons currently on site[/TD]
[TD][/TD]
[TD="align: right"]18[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]132[/TD]
[TD="align: right"]576[/TD]
[TD]name3[/TD]
[TD="align: right"]01/12/2015 08:59[/TD]
[TD="align: right"]01/12/2015 11:02[/TD]
[TD]N[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]133[/TD]
[TD="align: right"]577[/TD]
[TD]name11[/TD]
[TD="align: right"]01/12/2015 09:10[/TD]
[TD="align: right"]01/12/2015 11:14[/TD]
[TD]N[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]134[/TD]
[TD="align: right"]578[/TD]
[TD]name12[/TD]
[TD="align: right"]01/12/2015 09:21[/TD]
[TD][/TD]
[TD]Y[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]135[/TD]
[TD="align: right"]579[/TD]
[TD]name13[/TD]
[TD="align: right"]01/12/2015 09:32[/TD]
[TD="align: right"]01/12/2015 11:38[/TD]
[TD]N[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]136[/TD]
[TD="align: right"]580[/TD]
[TD]name14[/TD]
[TD="align: right"]01/12/2015 09:43[/TD]
[TD="align: right"]01/12/2015 11:50[/TD]
[TD]N[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="colspan: 5"]pivot table shows how many times person entered site[/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]137[/TD]
[TD="align: right"]581[/TD]
[TD]name15[/TD]
[TD="align: right"]01/12/2015 09:54[/TD]
[TD][/TD]
[TD]Y[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]138[/TD]
[TD="align: right"]582[/TD]
[TD]name16[/TD]
[TD="align: right"]01/12/2015 10:05[/TD]
[TD="align: right"]01/12/2015 12:14[/TD]
[TD]N[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]Count of Name[/TD]
[TD] [/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]139[/TD]
[TD="align: right"]583[/TD]
[TD]name17[/TD]
[TD="align: right"]01/12/2015 10:16[/TD]
[TD="align: right"]01/12/2015 12:26[/TD]
[TD]N[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]Name[/TD]
[TD]Total[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]140[/TD]
[TD="align: right"]584[/TD]
[TD]name18[/TD]
[TD="align: right"]01/12/2015 10:27[/TD]
[TD][/TD]
[TD]Y[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]name1[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]141[/TD]
[TD="align: right"]585[/TD]
[TD]name19[/TD]
[TD="align: right"]01/12/2015 10:38[/TD]
[TD][/TD]
[TD]Y[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]name11[/TD]
[TD="align: right"]1[/TD]
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[TD][/TD]
[/TR]
[TR]
[TD="align: right"]142[/TD]
[TD="align: right"]586[/TD]
[TD]name3[/TD]
[TD="align: right"]01/12/2015 10:49[/TD]
[TD][/TD]
[TD]Y[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]name12[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]143[/TD]
[TD="align: right"]587[/TD]
[TD]name21[/TD]
[TD="align: right"]01/12/2015 11:00[/TD]
[TD][/TD]
[TD]Y[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]name13[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD="align: right"]144[/TD]
[TD="align: right"]588[/TD]
[TD]name22[/TD]
[TD="align: right"]01/12/2015 11:11[/TD]
[TD][/TD]
[TD]Y[/TD]
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[TD]name14[/TD]
[TD="align: right"]1[/TD]
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[TD][/TD]
[/TR]
[TR]
[TD="align: right"]145[/TD]
[TD="align: right"]589[/TD]
[TD]name23[/TD]
[TD="align: right"]01/12/2015 11:22[/TD]
[TD][/TD]
[TD]Y[/TD]
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[TD]name15[/TD]
[TD="align: right"]1[/TD]
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[TD][/TD]
[/TR]
[TR]
[TD="align: right"]146[/TD]
[TD="align: right"]590[/TD]
[TD]name24[/TD]
[TD="align: right"]01/12/2015 11:33[/TD]
[TD][/TD]
[TD]Y[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]name16[/TD]
[TD="align: right"]1[/TD]
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[TD][/TD]
[/TR]
[TR]
[TD="align: right"]147[/TD]
[TD="align: right"]591[/TD]
[TD]name25[/TD]
[TD="align: right"]01/12/2015 11:44[/TD]
[TD][/TD]
[TD]Y[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]name17[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
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[TD][/TD]
[/TR]
[TR]
[TD="align: right"]148[/TD]
[TD="align: right"]592[/TD]
[TD]name26[/TD]
[TD="align: right"]01/12/2015 11:55[/TD]
[TD][/TD]
[TD]Y[/TD]
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[TD]name18[/TD]
[TD="align: right"]1[/TD]
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[/TR]
[TR]
[TD="align: right"]149[/TD]
[TD="align: right"]593[/TD]
[TD]name27[/TD]
[TD="align: right"]01/12/2015 12:06[/TD]
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[/TR]
[TR]
[TD="align: right"]150[/TD]
[TD="align: right"]594[/TD]
[TD]name28[/TD]
[TD="align: right"]01/12/2015 12:17[/TD]
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[/TR]
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[TD="align: right"]151[/TD]
[TD="align: right"]595[/TD]
[TD]name29[/TD]
[TD="align: right"]01/12/2015 12:28[/TD]
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[TD="align: right"]152[/TD]
[TD="align: right"]596[/TD]
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[TD="align: right"]01/12/2015 12:39[/TD]
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[TD][/TD]
[TD="colspan: 3"]would this approach help ?[/TD]
[TD][/TD]
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[TD]name28[/TD]
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[TD]Grand Total[/TD]
[TD="align: right"]30[/TD]
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[/TR]
</tbody>[/TABLE]
 
Upvote 0
so you have already, the laptop and ms software with excel

and an installed barcode scanner

Is that tested and working?

How are you going to track site deliveries, contractor turns up with a load of cement, and isn't scannable ?

Think about the flows and scenarios, then construct a list of regular IDs, names, contacts, areas of work etc

you effectively only need one contacts sheet, and a data entry page for new people, and you scan into that, and you have the available emergency roll call. is that cloud based retention ? I ask because if the laptop goes kaput, or is stolen, you have NOTHING
 
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We sure do. Yes all working. Upon entry to the site, the main client has their own security checkpoint where they are given a temporary pass each and as such, can be used in tandem with the clients data if worse came to worse.

So I already have built a list together with about 300 regular people. If the excel program works in the way I have in my head, it wouldn't be very hard to add someone and given i'm in charge of granting entry to people prior to their arrival, It really wouldn't be an issue.

What I was planning to do was have the excel file located on a local NAS drive at the site so if the said situation did occur, all hell wouldn't break lose. What I eventually hope to set up is mobile access too.

Also, your general consensus, how long does it take to learn Visual Basic?

Cheers,
diond72
 
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I've made a mock up with the assistance of another users example from this form.

https://drive.google.com/file/d/0B_ZCTe6DsdA7aGl6UWF4b3RLUkU/view?usp=sharing

Sheet1 already has a VB program written on it that creates a clearable weekly record. Whether or not we use this program to gather the information is if it makes the process easier. What I would like is for this data to go onto the stats sheet that oldbrewer made which I have put in the mockup. This data would mainly be for daily viewing use so the pivot table isn't necessary. One issue my supervisor has alerted me to with the current program is it's inability to record someone going in and out multiple times. People on this site could leave it an unlimited amount of times so I might need some assistance in implementing this.

Thanks very much!
 
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