Email workbook using Outlook

Trevor3007

Trevor3007

Well-known Member
Joined
Jan 26, 2017
Messages
675
Office Version
  1. 365
Platform
  1. Windows
hi,

Doe anyone have the solution to my issue?

I would like to email the applicable workbook to out look. It will always be ( for the foreseeable future ATM) to the same recipients.

1 x to

2 x CC

however, I need the subject line to contain the WC (IE 03/09/18) which will change weekly & always the 1st Monday of the applicable week.

And the body of the email would say "This is 1 of 5" or 2 of 5 etc ( this would depend of it was a 4/5 week) . It would also display the 1st Friday of the next month (IE 7/9/18)

I don know if it would design something in Excel to then transpose in outlook.... Anyhoo , I do hope some canny & knowledgeable person is up the challenge & can sort this for me?

KR
Trevor3007
 

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.
I believe this will accomplish your goal :

Code: 
Option Explicit


Sub PC_Email()
    
    Dim OutApp As Object
    Dim OutMail As Object
    Dim strbody As String
    Dim MailAttachments As String
    Dim cell As Variant '                             Not previously DIM'd
    
    Sheets("Sheet1").Select '                         Edit as required
    Range("A1").Select
    
    Application.ScreenUpdating = False
    Set OutApp = CreateObject("Outlook.Application")
    
  
   On Error GoTo cleanup
    If WorksheetFunction.CountA(Range("I2:I100")) = 0 Then
        MsgBox "To send email, please enter an X in Column I.", vbCritical, "Missing Entry"
        Exit Sub
    End If
    For Each cell In Columns("C").Cells
        If cell.Value Like "?*@?*.?*" And _
        LCase(Cells(cell.Row, "I").Value) <> "" Then
        
        
    With Application.ActiveSheet
        MailAttachments = Cells(cell.Row, "H").Value
    End With
        
    
    Set OutMail = OutApp.CreateItem(0)
        
            On Error Resume Next
                              
            With OutMail
            
              strbody = "Greetings :" & vbNewLine & vbNewLine & _
                        "This is :  " & Cells(cell.Row, "F") & "." & vbNewLine & vbNewLine & _
                        "Next Friday's date is :  " & Cells(cell.Row, "G") & vbNewLine & _
                        "Please let me know if you have any questions." & vbNewLine & vbNewLine & _
                        "Thanks"
              
                .To = Cells(cell.Row, "C").Value
                .CC = Cells(cell.Row, "D").Value
                .BCC = Cells(cell.Row, "E").Value
                .Subject = Cells(cell.Row, "A").Value
                .Body = strbody
               
                '.Attachments.Add Application.ActiveWorkbook.FullName
                .Attachments.Add MailAttachments
                
                .Display  'Or use .Send
                  
                
            End With
            On Error GoTo 0
            Set OutMail = Nothing
        End If
    Next cell




cleanup:
    Set OutApp = Nothing
    Application.ScreenUpdating = True
    
End Sub


Sub ClrMailToSend()
    Sheets("Sheet1").Range("I2:I100").Value = ""
End Sub


Sub GetFilePath()
Dim dialogBox As FileDialog
Set dialogBox = Application.FileDialog(msoFileDialogOpen)


'Set the display properties - these are optional
'All the settings must be applied before the .Show command


'Do not allow multiple files to be selected
dialogBox.AllowMultiSelect = False


'Set the title of of the DialogBox
dialogBox.Title = "Select a file"


'Show the dialog box and output full file path and file name
If dialogBox.Show = -1 Then
   ActiveCell.Value = dialogBox.SelectedItems(1)
End If
End Sub

Download workbook here : https://www.amazon.com/clouddrive/share/Znf39WApzODiJLBwEwLjYKf14vj6drrewwk3Ukpivcm
 
Upvote 0
.
Here is an edited version that may provide less user error :

Code: 
Option Explicit


Sub PC_Email()
    
    Dim OutApp As Object
    Dim OutMail As Object
    Dim strbody As String
    Dim MailAttachments As String
    Dim cell As Variant '                             Not previously DIM'd
    
    Sheets("Sheet1").Select '                         Edit as required
    Range("A1").Select
    
    Application.ScreenUpdating = False
    Set OutApp = CreateObject("Outlook.Application")
    
  
   On Error GoTo cleanup
    If WorksheetFunction.CountA(Range("I2:I100")) = 0 Then
        MsgBox "To send email, please enter an X in Column I.", vbCritical, "Missing Entry"
        Exit Sub
    End If
    For Each cell In Columns("C").Cells
        If cell.Value Like "?*@?*.?*" And _
        LCase(Cells(cell.Row, "I").Value) <> "" Then
        
        
    With Application.ActiveSheet
        MailAttachments = Cells(cell.Row, "H").Value
    End With
        
    
    Set OutMail = OutApp.CreateItem(0)
        
            On Error Resume Next
                              
            With OutMail
            
              strbody = "Greetings :" & vbNewLine & vbNewLine & _
                        "This is :  " & Cells(cell.Row, "F") & "." & vbNewLine & vbNewLine & _
                        "Next Friday's date is :  " & Cells(cell.Row, "G") & vbNewLine & _
                        "Please let me know if you have any questions." & vbNewLine & vbNewLine & _
                        "Thanks"
              
                .To = Cells(cell.Row, "C").Value
                .CC = Cells(cell.Row, "D").Value
                .BCC = Cells(cell.Row, "E").Value
                .Subject = Cells(cell.Row, "A").Value
                .Body = strbody
               
                '.Attachments.Add Application.ActiveWorkbook.FullName
                .Attachments.Add MailAttachments
                
                .Display  'Or use .Send
                  
                
            End With
            On Error GoTo 0
            Set OutMail = Nothing
        End If
    Next cell




cleanup:
    Set OutApp = Nothing
    Application.ScreenUpdating = True
    
End Sub


Sub ClrMailToSend()
    Sheets("Sheet1").Range("I2:I100").Value = ""
End Sub


Sub MsgYesNoSub() [COLOR=#ff0000][B]'<<------------- ADDED THIS MACRO[/B][/COLOR]
Dim Ans As Integer


    Ans = MsgBox("Have you selected a cell in Column H ?", vbYesNo + vbDefaultButton1, "Yes/No")
   
    If Ans = vbYes Then
        GetFilePath
    Else
        Exit Sub
    End If


End Sub


Sub GetFilePath()
Dim dialogBox As FileDialog
Set dialogBox = Application.FileDialog(msoFileDialogOpen)




'Set the display properties - these are optional
'All the settings must be applied before the .Show command


'Do not allow multiple files to be selected
dialogBox.AllowMultiSelect = False


'Set the title of of the DialogBox
dialogBox.Title = "Select a file"


'Show the dialog box and output full file path and file name
If dialogBox.Show = -1 Then
   ActiveCell.Value = dialogBox.SelectedItems(1)
End If
End Sub
 
Last edited:
Upvote 0
Logit said:
.
Here is an edited version that may provide less user error :

Code: 
Option Explicit


Sub PC_Email()
    
    Dim OutApp As Object
    Dim OutMail As Object
    Dim strbody As String
    Dim MailAttachments As String
    Dim cell As Variant '                             Not previously DIM'd
    
    Sheets("Sheet1").Select '                         Edit as required
    Range("A1").Select
    
    Application.ScreenUpdating = False
    Set OutApp = CreateObject("Outlook.Application")
    
  
   On Error GoTo cleanup
    If WorksheetFunction.CountA(Range("I2:I100")) = 0 Then
        MsgBox "To send email, please enter an X in Column I.", vbCritical, "Missing Entry"
        Exit Sub
    End If
    For Each cell In Columns("C").Cells
        If cell.Value Like "?*@?*.?*" And _
        LCase(Cells(cell.Row, "I").Value) <> "" Then
        
        
    With Application.ActiveSheet
        MailAttachments = Cells(cell.Row, "H").Value
    End With
        
    
    Set OutMail = OutApp.CreateItem(0)
        
            On Error Resume Next
                              
            With OutMail
            
              strbody = "Greetings :" & vbNewLine & vbNewLine & _
                        "This is :  " & Cells(cell.Row, "F") & "." & vbNewLine & vbNewLine & _
                        "Next Friday's date is :  " & Cells(cell.Row, "G") & vbNewLine & _
                        "Please let me know if you have any questions." & vbNewLine & vbNewLine & _
                        "Thanks"
              
                .To = Cells(cell.Row, "C").Value
                .CC = Cells(cell.Row, "D").Value
                .BCC = Cells(cell.Row, "E").Value
                .Subject = Cells(cell.Row, "A").Value
                .Body = strbody
               
                '.Attachments.Add Application.ActiveWorkbook.FullName
                .Attachments.Add MailAttachments
                
                .Display  'Or use .Send
                  
                
            End With
            On Error GoTo 0
            Set OutMail = Nothing
        End If
    Next cell




cleanup:
    Set OutApp = Nothing
    Application.ScreenUpdating = True
    
End Sub


Sub ClrMailToSend()
    Sheets("Sheet1").Range("I2:I100").Value = ""
End Sub


Sub MsgYesNoSub() [COLOR=#ff0000][B]'<<------------- ADDED THIS MACRO[/B][/COLOR]
Dim Ans As Integer


    Ans = MsgBox("Have you selected a cell in Column H ?", vbYesNo + vbDefaultButton1, "Yes/No")
   
    If Ans = vbYes Then
        GetFilePath
    Else
        Exit Sub
    End If


End Sub


Sub GetFilePath()
Dim dialogBox As FileDialog
Set dialogBox = Application.FileDialog(msoFileDialogOpen)




'Set the display properties - these are optional
'All the settings must be applied before the .Show command


'Do not allow multiple files to be selected
dialogBox.AllowMultiSelect = False


'Set the title of of the DialogBox
dialogBox.Title = "Select a file"


'Show the dialog box and output full file path and file name
If dialogBox.Show = -1 Then
   ActiveCell.Value = dialogBox.SelectedItems(1)
End If
End Sub
Click to expand...

good morning logit,

thank you for your help..very much appreciated.

The filename will change weekly , would this be an issue as I presume that the filename would have to be always be the same?

KR
Trevor3007
 
Upvote 0
Logit said:
.
Here is an edited version that may provide less user error :

Code: 
Option Explicit


Sub PC_Email()
    
    Dim OutApp As Object
    Dim OutMail As Object
    Dim strbody As String
    Dim MailAttachments As String
    Dim cell As Variant '                             Not previously DIM'd
    
    Sheets("Sheet1").Select '                         Edit as required
    Range("A1").Select
    
    Application.ScreenUpdating = False
    Set OutApp = CreateObject("Outlook.Application")
    
  
   On Error GoTo cleanup
    If WorksheetFunction.CountA(Range("I2:I100")) = 0 Then
        MsgBox "To send email, please enter an X in Column I.", vbCritical, "Missing Entry"
        Exit Sub
    End If
    For Each cell In Columns("C").Cells
        If cell.Value Like "?*@?*.?*" And _
        LCase(Cells(cell.Row, "I").Value) <> "" Then
        
        
    With Application.ActiveSheet
        MailAttachments = Cells(cell.Row, "H").Value
    End With
        
    
    Set OutMail = OutApp.CreateItem(0)
        
            On Error Resume Next
                              
            With OutMail
            
              strbody = "Greetings :" & vbNewLine & vbNewLine & _
                        "This is :  " & Cells(cell.Row, "F") & "." & vbNewLine & vbNewLine & _
                        "Next Friday's date is :  " & Cells(cell.Row, "G") & vbNewLine & _
                        "Please let me know if you have any questions." & vbNewLine & vbNewLine & _
                        "Thanks"
              
                .To = Cells(cell.Row, "C").Value
                .CC = Cells(cell.Row, "D").Value
                .BCC = Cells(cell.Row, "E").Value
                .Subject = Cells(cell.Row, "A").Value
                .Body = strbody
               
                '.Attachments.Add Application.ActiveWorkbook.FullName
                .Attachments.Add MailAttachments
                
                .Display  'Or use .Send
                  
                
            End With
            On Error GoTo 0
            Set OutMail = Nothing
        End If
    Next cell




cleanup:
    Set OutApp = Nothing
    Application.ScreenUpdating = True
    
End Sub


Sub ClrMailToSend()
    Sheets("Sheet1").Range("I2:I100").Value = ""
End Sub


Sub MsgYesNoSub() [COLOR=#ff0000][B]'<<------------- ADDED THIS MACRO[/B][/COLOR]
Dim Ans As Integer


    Ans = MsgBox("Have you selected a cell in Column H ?", vbYesNo + vbDefaultButton1, "Yes/No")
   
    If Ans = vbYes Then
        GetFilePath
    Else
        Exit Sub
    End If


End Sub


Sub GetFilePath()
Dim dialogBox As FileDialog
Set dialogBox = Application.FileDialog(msoFileDialogOpen)




'Set the display properties - these are optional
'All the settings must be applied before the .Show command


'Do not allow multiple files to be selected
dialogBox.AllowMultiSelect = False


'Set the title of of the DialogBox
dialogBox.Title = "Select a file"


'Show the dialog box and output full file path and file name
If dialogBox.Show = -1 Then
   ActiveCell.Value = dialogBox.SelectedItems(1)
End If
End Sub
Click to expand...

Hi logit,

Think I'd lost the plot re my previous.

Having now tested I now get it:]

However this is needs to be in the body of the email (this is deemed by recipient) :


Please Delete Any Previous Emails Related To This Period


Number 1 of 4 timesheets covering the period WC 02/07/18WE 02/9/18 and to be paid 5/10/18.


Good morning,

Please find attached applicabletimesheet/expense's/receipts for WC :



Number 1 of 4 timesheets to be paid 5/10/18


KR
TMcL




Would this be possible to sort?

Kind regards
Trevor
 
Upvote 0
.
Let's see if this meets your needs ...

I added another macro in the Sheet Level module. It allows you to double-click the cell in Column I which will place an X in that cell. You can also double-click the same cell again to erase the X
in case the wrong row was selected.

Code: 
Option Explicit


Private Sub Worksheet_BeforeDoubleClick( _
            ByVal Target As Range, Cancel As Boolean)
    Dim rInt As Range
    Dim rCell As Range


    Set rInt = Intersect(Target, Range("I:I"))
    If Not rInt Is Nothing Then
        For Each rCell In rInt
            If rCell.Value = "X" Then
                rCell.Value = ""
            Else
                rCell.Value = "X"
                rCell.HorizontalAlignment = xlCenter
            End If
        Next
    End If
    Set rInt = Nothing
    Set rCell = Nothing
    Cancel = True
End Sub

Here is the edited version of the email macro with (hopefully) the corrected email message layout :

Code: 
Option Explicit


Sub PC_Email()
    
    Dim OutApp As Object
    Dim OutMail As Object
    Dim strbody As String
    Dim MailAttachments As String
    Dim cell As Variant '                             Not previously DIM'd
    
    Sheets("Sheet1").Select '                         Edit as required
    Range("A1").Select
    
    Application.ScreenUpdating = False
    Set OutApp = CreateObject("Outlook.Application")
    
  
   On Error GoTo cleanup
    If WorksheetFunction.CountA(Range("I2:I100")) = 0 Then
        MsgBox "To send email, please enter an X in Column I.", vbCritical, "Missing Entry"
        Exit Sub
    End If
    For Each cell In Columns("C").Cells
        If cell.Value Like "?*@?*.?*" And _
        LCase(Cells(cell.Row, "I").Value) <> "" Then
        
        
    With Application.ActiveSheet
        MailAttachments = Cells(cell.Row, "H").Value
    End With
        
    
    Set OutMail = OutApp.CreateItem(0)
        
            On Error Resume Next
                              
            With OutMail
            
              strbody = "Please Delete Any Previous Emails Related To This Period" & vbNewLine & vbNewLine & _
                        "Number " & Cells(cell.Row, "F") & " timesheets covering the period WC " & Cells(cell.Row, "A") & " WE " & Cells(cell.Row, "G") & " and to be paid " & Cells(cell.Row, "G") + 90 & " ." & vbNewLine & vbNewLine & _
                        "Good Morning, " & vbNewLine & vbNewLine & _
                        "Please find attached applicable time sheet / expense's / receipts for WC: " & Cells(cell.Row, "A") & vbNewLine & vbNewLine & _
                        "Number : " & Cells(cell.Row, "F") & " timesheets to be paid " & Cells(cell.Row, "G") + 90 & vbNewLine & vbNewLine & _
                        "KR" & vbNewLine & vbNewLine & _
                        "TMcL"
              
                .To = Cells(cell.Row, "C").Value
                .CC = Cells(cell.Row, "D").Value
                .BCC = Cells(cell.Row, "E").Value
                .Subject = Cells(cell.Row, "A").Value
                .Body = strbody
               
                '.Attachments.Add Application.ActiveWorkbook.FullName
                .Attachments.Add MailAttachments
                
                .Display  'Or use .Send
                  
                
            End With
            On Error GoTo 0
            Set OutMail = Nothing
        End If
    Next cell




cleanup:
    Set OutApp = Nothing
    Application.ScreenUpdating = True
    
End Sub


Sub ClrMailToSend()
    Sheets("Sheet1").Range("I2:I100").Value = ""
End Sub


Sub GetFilePath()
Dim dialogBox As FileDialog
Set dialogBox = Application.FileDialog(msoFileDialogOpen)


'Set the display properties - these are optional
'All the settings must be applied before the .Show command


'Do not allow multiple files to be selected
dialogBox.AllowMultiSelect = False


'Set the title of of the DialogBox
dialogBox.Title = "Select a file"


'Show the dialog box and output full file path and file name
If dialogBox.Show = -1 Then
   ActiveCell.Value = dialogBox.SelectedItems(1)
End If
End Sub


Download link: https://www.amazon.com/clouddrive/share/rRGXU5gLDRX7xoNh3rLpXG61HU3jsnUVjHl0hQJqUYd
 
Last edited:
Upvote 0
Logit said:
.
I believe this will accomplish your goal :

Code: 
Option Explicit


Sub PC_Email()
    
    Dim OutApp As Object
    Dim OutMail As Object
    Dim strbody As String
    Dim MailAttachments As String
    Dim cell As Variant '                             Not previously DIM'd
    
    Sheets("Sheet1").Select '                         Edit as required
    Range("A1").Select
    
    Application.ScreenUpdating = False
    Set OutApp = CreateObject("Outlook.Application")
    
  
   On Error GoTo cleanup
    If WorksheetFunction.CountA(Range("I2:I100")) = 0 Then
        MsgBox "To send email, please enter an X in Column I.", vbCritical, "Missing Entry"
        Exit Sub
    End If
    For Each cell In Columns("C").Cells
        If cell.Value Like "?*@?*.?*" And _
        LCase(Cells(cell.Row, "I").Value) <> "" Then
        
        
    With Application.ActiveSheet
        MailAttachments = Cells(cell.Row, "H").Value
    End With
        
    
    Set OutMail = OutApp.CreateItem(0)
        
            On Error Resume Next
                              
            With OutMail
            
              strbody = "Greetings :" & vbNewLine & vbNewLine & _
                        "This is :  " & Cells(cell.Row, "F") & "." & vbNewLine & vbNewLine & _
                        "Next Friday's date is :  " & Cells(cell.Row, "G") & vbNewLine & _
                        "Please let me know if you have any questions." & vbNewLine & vbNewLine & _
                        "Thanks"
              
                .To = Cells(cell.Row, "C").Value
                .CC = Cells(cell.Row, "D").Value
                .BCC = Cells(cell.Row, "E").Value
                .Subject = Cells(cell.Row, "A").Value
                .Body = strbody
               
                '.Attachments.Add Application.ActiveWorkbook.FullName
                .Attachments.Add MailAttachments
                
                .Display  'Or use .Send
                  
                
            End With
            On Error GoTo 0
            Set OutMail = Nothing
        End If
    Next cell




cleanup:
    Set OutApp = Nothing
    Application.ScreenUpdating = True
    
End Sub


Sub ClrMailToSend()
    Sheets("Sheet1").Range("I2:I100").Value = ""
End Sub


Sub GetFilePath()
Dim dialogBox As FileDialog
Set dialogBox = Application.FileDialog(msoFileDialogOpen)


'Set the display properties - these are optional
'All the settings must be applied before the .Show command


'Do not allow multiple files to be selected
dialogBox.AllowMultiSelect = False


'Set the title of of the DialogBox
dialogBox.Title = "Select a file"


'Show the dialog box and output full file path and file name
If dialogBox.Show = -1 Then
   ActiveCell.Value = dialogBox.SelectedItems(1)
End If
End Sub

Download workbook here : https://www.amazon.com/clouddrive/share/Znf39WApzODiJLBwEwLjYKf14vj6drrewwk3Ukpivcm
Click to expand...

good evening logit,

hope your day went well?

I copied your attachment into the a workbook that I am using..however when I run the vb it comes back via debug:

run-time error 9

and yellow highlights

Sheets("Sheet8").Select ' Edit as required

(your original displays Sheets("Sheet1")


there are several sheets in my work book
fOxjlQbIarUYllt4ZpZQMv6Pef5UK3iEQlUKTkbv0MI


https://www.amazon.co.uk/clouddrive/share/fOxjlQbIarUYllt4ZpZQMv6Pef5UK3iEQlUKTkbv0MI

please see link above.

KR
Trevor3007
 
Upvote 0
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