Dynamic dropdown list contents based on another cell's value

realtoast

New Member
Joined
Nov 24, 2015
Messages
47
Office Version
  1. 365
Platform
  1. Windows
  2. MacOS
  3. Mobile
  4. Web
I would like to create a dropdown list with elements that are based on the value of another cell (note that I do know how to create dropdown lists).

For example:

A1 is the master cell, A2 holds the dropdown list and selected value

A1 = 1, A2 list: Apples, Oranges, Lemons, Pears
A1 = 2, A2 list: IPA, Pilsner, Stout, Lager
A1 = 3, A2 list: Cotton, Wool, Nylon, Polyester
etc.

I am not proficient with VBA, so I'm hoping there's a way to do this using formulas. I did find this helpful article http://excelsemipro.com/2011/05/a-dynamic-dependent-drop-down-list-in-excel/, which I was able to mimic. But I've not figured out how to modify this process to use the master cell instead of the defined name category.

Any help appreciated!
 

Excel Facts

Can a formula spear through sheets?
Use =SUM(January:December!E7) to sum E7 on all of the sheets from January through December
Maybe something like this

Create a table exactly like this and name it Table1

[Table="class: grid"][tr][td="bgcolor: #DCE6F1"][/td][td="bgcolor: #DCE6F1"]
E
[/td][td="bgcolor: #DCE6F1"]
F
[/td][td="bgcolor: #DCE6F1"]
G
[/td][/tr]
[tr][td="bgcolor: #DCE6F1"]
1
[/td][td]
Col1​
[/td][td]
Col2​
[/td][td]
Col3​
[/td][/tr]

[tr][td="bgcolor: #DCE6F1"]
2
[/td][td]
Apples​
[/td][td]
IPA​
[/td][td]
Cotton​
[/td][/tr]

[tr][td="bgcolor: #DCE6F1"]
3
[/td][td]
Oranges​
[/td][td]
Pilsner​
[/td][td]
Wool​
[/td][/tr]

[tr][td="bgcolor: #DCE6F1"]
4
[/td][td]
Lemons​
[/td][td]
Stout​
[/td][td]
Nylon​
[/td][/tr]

[tr][td="bgcolor: #DCE6F1"]
5
[/td][td]
Pears​
[/td][td]
Lager​
[/td][td]
Polyester​
[/td][/tr]
[/table]


Select A2 and in Data Valitadion > List insert this formula in Source
=INDIRECT("Table1[Col"&A1&"]")

Hope this helps

M.
 
Upvote 0
[TABLE="width: 1216"]
<colgroup><col span="19"></colgroup><tbody>[TR]
[TD="align: right"]2[/TD]
[TD="colspan: 2"]< < < cell A1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]1[/TD]
[TD]2[/TD]
[TD]3[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]apples[/TD]
[TD]ipa[/TD]
[TD]rayon[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]oranges[/TD]
[TD]pilsener[/TD]
[TD]cotton[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]lemons[/TD]
[TD]syout[/TD]
[TD]wool[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]pears[/TD]
[TD]lager[/TD]
[TD]nylon[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD] [/TD]
[TD]bitter[/TD]
[TD]polyester[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD] [/TD]
[TD]porter[/TD]
[TD] [/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
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[/TR]
[TR]
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[/TR]
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[/TR]
[TR]
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[/TR]
[TR]
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[/TR]
[TR]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]row 16[/TD]
[TD][/TD]
[TD="align: right"]1[/TD]
[TD]ipa[/TD]
[TD]#####[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]2[/TD]
[TD]pilsener[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]3[/TD]
[TD]syout[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]4[/TD]
[TD]lager[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]5[/TD]
[TD]bitter[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
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[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]6[/TD]
[TD]porter[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
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[/TR]
[TR]
[TD][/TD]
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[TD="align: right"]7[/TD]
[TD][/TD]
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[/TR]
[TR]
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[TD="align: right"]8[/TD]
[TD][/TD]
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[/TR]
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[TD="align: right"]9[/TD]
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[/TR]
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[TD="align: right"]10[/TD]
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[/TR]
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[TD]col J[/TD]
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[TD]#####[/TD]
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[TD="colspan: 10"]=IF(OFFSET($H$4,I16,MATCH($A$1,$I$4:$K$4,0))=0,"",OFFSET($H$4,I16,MATCH($A$1,$I$4:$K$4,0)))[/TD]
[TD][/TD]
[/TR]
[TR]
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[TD="colspan: 3"]J16:J25 should be named "list"[/TD]
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[TD="colspan: 4"]as A1 is changed, the list changes[/TD]
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[/TR]
</tbody>[/TABLE]
 
Upvote 0
Maybe something like this

Create a table exactly like this and name it Table1

[TABLE="class: grid"]
<tbody>[TR]
[TD="bgcolor: #DCE6F1"][/TD]
[TD="bgcolor: #DCE6F1"]
E
[/TD]
[TD="bgcolor: #DCE6F1"]
F
[/TD]
[TD="bgcolor: #DCE6F1"]
G
[/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
1
[/TD]
[TD]
Col1​
[/TD]
[TD]
Col2​
[/TD]
[TD]
Col3​
[/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
2
[/TD]
[TD]
Apples​
[/TD]
[TD]
IPA​
[/TD]
[TD]
Cotton​
[/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
3
[/TD]
[TD]
Oranges​
[/TD]
[TD]
Pilsner​
[/TD]
[TD]
Wool​
[/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
4
[/TD]
[TD]
Lemons​
[/TD]
[TD]
Stout​
[/TD]
[TD]
Nylon​
[/TD]
[/TR]
[TR]
[TD="bgcolor: #DCE6F1"]
5
[/TD]
[TD]
Pears​
[/TD]
[TD]
Lager​
[/TD]
[TD]
Polyester​
[/TD]
[/TR]
</tbody>[/TABLE]


Select A2 and in Data Valitadion > List insert this formula in Source
=INDIRECT("Table1[Col"&A1&"]")

Hope this helps

M.

I've followed your instructions. I end up with the error at Data Validation that says, "The Source currently evaluates to an error. Do you wish to continue?" I answer yes and end up with a dropdown list with no elements.
 
Upvote 0
I've followed your instructions. I end up with the error at Data Validation that says, "The Source currently evaluates to an error. Do you wish to continue?" I answer yes and end up with a dropdown list with no elements.

It worked perfectly for me.
Have you created a Table identical to what showed in post 2?
To do this: select the range; Home > Format as Table
Check if the table name is Table1 (the same used in the formula)

M.
 
Upvote 0
It worked perfectly for me.
Have you created a Table identical to what showed in post 2?
To do this: select the range; Home > Format as Table
Check if the table name is Table1 (the same used in the formula)

M.

There may be an issue with my Excel. I've also followed this excellent tutorial and I'm getting the same error. https://www.youtube.com/watch?v=rYdAsxf9EG0 (go to time 14:40). I'm going to try on a different computer.

Thank you!
 
Upvote 0
It worked perfectly for me.
Have you created a Table identical to what showed in post 2?
To do this: select the range; Home > Format as Table
Check if the table name is Table1 (the same used in the formula)

M.

Marcelo, thank you very much! I was able to get your suggestion to work!

I appreciate the help!
 
Upvote 0

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