Dumb Question

W

wazzulu1

Board Regular
Joined
Oct 4, 2006
Messages
164
Hi;

What is the best way to insert a count of the file number in the 3rd column (VBA or Formula)?

I have 22,000 records that I need to group, and figured that if I can count each file number, and place the number in the 3rd column, it would work, just not sure how to do it:confused: (Example below)
[TABLE="width: 8"]
<tbody>[TR]
[TD][TABLE="width: 192"]
<colgroup><col width="64" span="3" style="width:48pt"> </colgroup><tbody>[TR]
[TD="class: xl65, width: 64"]File Number[/TD]
[TD="class: xl65, width: 64"]TheDate[/TD]
[TD="class: xl65, width: 64"]TheCount[/TD]
[/TR]
[TR]
[TD="class: xl63"]8114344[/TD]
[TD="class: xl64, align: right"]7/30/2018[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]8114344[/TD]
[TD="class: xl64, align: right"]4/17/2018[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]8114344[/TD]
[TD="class: xl64, align: right"]7/10/2018[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]8140397[/TD]
[TD="class: xl64, align: right"]6/27/2016[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]8702054[/TD]
[TD="class: xl64, align: right"]10/27/2016[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]8702054[/TD]
[TD="class: xl64, align: right"]12/27/2016[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]8702054[/TD]
[TD="class: xl64, align: right"]5/26/2017[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]8702054[/TD]
[TD="class: xl64, align: right"]2/14/2017[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]8702054[/TD]
[TD="class: xl64, align: right"]1/27/2017[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]8702054[/TD]
[TD="class: xl64, align: right"]3/28/2017[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]8951128[/TD]
[TD="class: xl64, align: right"]3/25/2018[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]8939187[/TD]
[TD="class: xl64, align: right"]1/18/2016[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3565194[/TD]
[TD="class: xl64, align: right"]1/11/2016[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3529427[/TD]
[TD="class: xl64, align: right"]9/11/2017[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3510635[/TD]
[TD="class: xl64, align: right"]9/18/2017[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3504885[/TD]
[TD="class: xl64, align: right"]3/7/2016[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3504885[/TD]
[TD="class: xl64, align: right"]2/29/2016[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3835087[/TD]
[TD="class: xl64, align: right"]11/1/2016[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3835087[/TD]
[TD="class: xl64, align: right"]2/27/2017[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3835087[/TD]
[TD="class: xl64, align: right"]10/13/2017[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3835087[/TD]
[TD="class: xl64, align: right"]4/4/2018[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3835087[/TD]
[TD="class: xl64, align: right"]4/12/2017[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3835087[/TD]
[TD="class: xl64, align: right"]6/26/2017[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3830017[/TD]
[TD="class: xl64, align: right"]9/18/2017[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3825126[/TD]
[TD="class: xl64, align: right"]9/1/2016[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3324479[/TD]
[TD="class: xl64, align: right"]11/2/2015[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3302125[/TD]
[TD="class: xl64, align: right"]5/23/2016[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3614666[/TD]
[TD="class: xl64, align: right"]2/9/2016[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3671019[/TD]
[TD="class: xl64, align: right"]1/22/2016[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3671019[/TD]
[TD="class: xl64, align: right"]2/8/2016[/TD]
[TD="class: xl63"][/TD]
[/TR]
[TR]
[TD="class: xl63"]3297700[/TD]
[TD="class: xl64, align: right"]8/22/2016[/TD]
[TD="class: xl63"][/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]
 

Excel Facts

Pivot Table Drill Down
Double-click any number in a pivot table to create a new report showing all detail rows that make up that number
Sort by date Sort by votes
a pivot table would be better
otherwise a countif()
 
Upvote 0
Maybe use the SubTotal Function found on the Ribbon

Data Range
[TABLE="class: grid"]
<tbody>[TR]
[TD][/TD]
[TD]
A​
[/TD]
[TD]
B​
[/TD]
[TD]
C​
[/TD]
[TD]
D​
[/TD]
[/TR]
[TR]
[TD]
1​
[/TD]
[TD][/TD]
[TD]
File Number​
[/TD]
[TD]
TheDate​
[/TD]
[TD]
TheCount​
[/TD]
[/TR]
[TR]
[TD]
2​
[/TD]
[TD][/TD]
[TD]
8114344​
[/TD]
[TD]
7/30/2018​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
3​
[/TD]
[TD][/TD]
[TD]
8114344​
[/TD]
[TD]
4/17/2018​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
4​
[/TD]
[TD][/TD]
[TD]
8114344​
[/TD]
[TD]
7/10/2018​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
5​
[/TD]
[TD]
8114344 Count​
[/TD]
[TD]
3​
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
6​
[/TD]
[TD][/TD]
[TD]
8140397​
[/TD]
[TD]
6/27/2016​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
7​
[/TD]
[TD]
8140397 Count​
[/TD]
[TD]
1​
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
8​
[/TD]
[TD][/TD]
[TD]
8702054​
[/TD]
[TD]
10/27/2016​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
9​
[/TD]
[TD][/TD]
[TD]
8702054​
[/TD]
[TD]
12/27/2016​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
10​
[/TD]
[TD][/TD]
[TD]
8702054​
[/TD]
[TD]
5/26/2017​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
11​
[/TD]
[TD][/TD]
[TD]
8702054​
[/TD]
[TD]
2/14/2017​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
12​
[/TD]
[TD][/TD]
[TD]
8702054​
[/TD]
[TD]
1/27/2017​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
13​
[/TD]
[TD][/TD]
[TD]
8702054​
[/TD]
[TD]
3/28/2017​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
14​
[/TD]
[TD]
8702054 Count​
[/TD]
[TD]
6​
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
15​
[/TD]
[TD][/TD]
[TD]
8951128​
[/TD]
[TD]
3/25/2018​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
16​
[/TD]
[TD]
8951128 Count​
[/TD]
[TD]
1​
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
17​
[/TD]
[TD][/TD]
[TD]
8939187​
[/TD]
[TD]
1/18/2016​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
18​
[/TD]
[TD]
8939187 Count​
[/TD]
[TD]
1​
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
19​
[/TD]
[TD][/TD]
[TD]
3565194​
[/TD]
[TD]
1/11/2016​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
20​
[/TD]
[TD]
3565194 Count​
[/TD]
[TD]
1​
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
21​
[/TD]
[TD][/TD]
[TD]
3529427​
[/TD]
[TD]
9/11/2017​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
22​
[/TD]
[TD]
3529427 Count​
[/TD]
[TD]
1​
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
23​
[/TD]
[TD][/TD]
[TD]
3510635​
[/TD]
[TD]
9/18/2017​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
24​
[/TD]
[TD]
3510635 Count​
[/TD]
[TD]
1​
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
25​
[/TD]
[TD][/TD]
[TD]
3504885​
[/TD]
[TD]
3/7/2016​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
26​
[/TD]
[TD][/TD]
[TD]
3504885​
[/TD]
[TD]
2/29/2016​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
27​
[/TD]
[TD]
3504885 Count​
[/TD]
[TD]
2​
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
28​
[/TD]
[TD][/TD]
[TD]
3835087​
[/TD]
[TD]
11/1/2016​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
29​
[/TD]
[TD][/TD]
[TD]
3835087​
[/TD]
[TD]
2/27/2017​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
30​
[/TD]
[TD][/TD]
[TD]
3835087​
[/TD]
[TD]
10/13/2017​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
31​
[/TD]
[TD][/TD]
[TD]
3835087​
[/TD]
[TD]
4/4/2018​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
32​
[/TD]
[TD][/TD]
[TD]
3835087​
[/TD]
[TD]
4/12/2017​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
33​
[/TD]
[TD][/TD]
[TD]
3835087​
[/TD]
[TD]
6/26/2017​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
34​
[/TD]
[TD]
3835087 Count​
[/TD]
[TD]
6​
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
35​
[/TD]
[TD][/TD]
[TD]
3830017​
[/TD]
[TD]
9/18/2017​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
36​
[/TD]
[TD]
3830017 Count​
[/TD]
[TD]
1​
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
37​
[/TD]
[TD][/TD]
[TD]
3825126​
[/TD]
[TD]
9/1/2016​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
38​
[/TD]
[TD]
3825126 Count​
[/TD]
[TD]
1​
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
39​
[/TD]
[TD][/TD]
[TD]
3324479​
[/TD]
[TD]
11/2/2015​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
40​
[/TD]
[TD]
3324479 Count​
[/TD]
[TD]
1​
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
41​
[/TD]
[TD][/TD]
[TD]
3302125​
[/TD]
[TD]
5/23/2016​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
42​
[/TD]
[TD]
3302125 Count​
[/TD]
[TD]
1​
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
43​
[/TD]
[TD][/TD]
[TD]
3614666​
[/TD]
[TD]
2/9/2016​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
44​
[/TD]
[TD]
3614666 Count​
[/TD]
[TD]
1​
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
45​
[/TD]
[TD][/TD]
[TD]
3671019​
[/TD]
[TD]
1/22/2016​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
46​
[/TD]
[TD][/TD]
[TD]
3671019​
[/TD]
[TD]
2/8/2016​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
47​
[/TD]
[TD]
3671019 Count​
[/TD]
[TD]
2​
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
48​
[/TD]
[TD][/TD]
[TD]
3297700​
[/TD]
[TD]
8/22/2016​
[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
49​
[/TD]
[TD]
3297700 Count​
[/TD]
[TD]
1​
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]
50​
[/TD]
[TD]
Grand Count​
[/TD]
[TD]
31​
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]


EDIT: I like Etaf's suggestion of a Pivot Table. Cleaner and Neater Solution.
 
Last edited:
Upvote 0
I need the count on each actual row, not just a sub total.

I have to group the rows, so I need the number in the third column on each row.
 
Upvote 0
In C2 copied down
=COUNTIF(A:A,A2)
will give you a count of each File Num, but I'm not sure that's what you want.
 
Upvote 0
I need the count on each actual row, not just a sub total.
Click to expand...

Show us an example of what you are looking for. This may require a VBA or PQ solution.
 
Upvote 0
Another possibilty
=IF(COUNTIF(A$2:A2,A2)>1,C1,N(C1)+1)

Otherwise as alansidman has said please show us the output that you want along with an explanation
 
Last edited:
Upvote 0
Code: 
[TABLE="width: 192"]
 <colgroup><col width="64" span="3" style="width:48pt"> </colgroup><tbody>[TR]
  [TD="class: xl67, width: 64"]File  Number[/TD]
  [TD="class: xl67, width: 64"]TheDate[/TD]
  [TD="class: xl67, width: 64"]TheCount[/TD]
 [/TR]
 [TR]
  [TD="class: xl65"]8114344[/TD]
  [TD="class: xl66, align: right"]7/30/2018[/TD]
  [TD="class: xl65, align: right"]1[/TD]
 [/TR]
 [TR]
  [TD="class: xl65"]8114344[/TD]
  [TD="class: xl66, align: right"]4/17/2018[/TD]
  [TD="class: xl65, align: right"]2[/TD]
 [/TR]
 [TR]
  [TD="class: xl65"]8114344[/TD]
  [TD="class: xl66, align: right"]7/10/2018[/TD]
  [TD="class: xl65, align: right"]3[/TD]
 [/TR]
 [TR]
  [TD="class: xl65"]8140397[/TD]
  [TD="class: xl66, align: right"]6/27/2016[/TD]
  [TD="class: xl65, align: right"]1[/TD]
 [/TR]
 [TR]
  [TD="class: xl65"]8702054[/TD]
  [TD="class: xl66, align: right"]10/27/2016[/TD]
  [TD="class: xl65, align: right"]1[/TD]
 [/TR]
 [TR]
  [TD="class: xl65"]8702054[/TD]
  [TD="class: xl66, align: right"]12/27/2016[/TD]
  [TD="class: xl65, align: right"]2[/TD]
 [/TR]
 [TR]
  [TD="class: xl65"]8702054[/TD]
  [TD="class: xl66, align: right"]5/26/2017[/TD]
  [TD="class: xl65, align: right"]3[/TD]
 [/TR]
 [TR]
  [TD="class: xl65"]8702054[/TD]
  [TD="class: xl66, align: right"]2/14/2017[/TD]
  [TD="class: xl65, align: right"]4[/TD]
 [/TR]
 [TR]
  [TD="class: xl65"]8702054[/TD]
  [TD="class: xl66, align: right"]1/27/2017[/TD]
  [TD="class: xl65, align: right"]5[/TD]
 [/TR]
 [TR]
  [TD="class: xl65"]8702054[/TD]
  [TD="class: xl66, align: right"]3/28/2017[/TD]
  [TD="class: xl65, align: right"]6[/TD]
 [/TR]
 [TR]
  [TD="class: xl65"]8951128[/TD]
  [TD="class: xl66, align: right"]3/25/2018[/TD]
  [TD="class: xl65, align: right"]1[/TD]
 [/TR]
 [TR]
  [TD="class: xl65"]8939187[/TD]
  [TD="class: xl66, align: right"]1/18/2016[/TD]
  [TD="class: xl65, align: right"]1[/TD]
 [/TR]
 [TR]
  [TD="class: xl65"]3565194[/TD]
  [TD="class: xl66, align: right"]1/11/2016[/TD]
  [TD="class: xl65, align: right"]1[/TD]
 [/TR]
 [TR]
  [TD="class: xl65"]3529427[/TD]
  [TD="class: xl66, align: right"]9/11/2017[/TD]
  [TD="class: xl65, align: right"]1[/TD]
 [/TR]
 [TR]
  [TD="class: xl65"]3510635[/TD]
  [TD="class: xl66, align: right"]9/18/2017[/TD]
  [TD="class: xl65, align: right"]1[/TD]
 [/TR]
 [TR]
  [TD="class: xl65"]3504885[/TD]
  [TD="class: xl66, align: right"]3/7/2016[/TD]
  [TD="class: xl65, align: right"]1[/TD]
 [/TR]
 [TR]
  [TD="class: xl65"]3504885[/TD]
  [TD="class: xl66, align: right"]2/29/2016[/TD]
  [TD="class: xl65, align: right"]2[/TD]
[/TR]
</tbody>[/TABLE]
 
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