Dependent Dropdown based on previous cell selection

S

sanket_sk

Board Regular
Joined
Dec 27, 2016
Messages
140
Office Version
  1. 365
Platform
  1. Windows
Dear All,



I have created a dependent dropdown list using filter and unique functions, it seems I have developed a static formula where the dropdown table is referring row number two values irrespective of row I am in

I want to develop a dependent dropdown, excel should show a dropdown list based on the previous cell value ( related reference) instead of a formula looking at only one cell (example D2).

Refer to my sheet here filtration happening based on cell numbers D2 & E2, I want to make it dynamic, when I am updating row number 3 filtration should happen based on cells available in row 3 and so on.

Basically, I want to use this functionality in the office 365 only sheet and hence I don't want to use any VBA, requesting you to help if you can suggest a better solution for dependent data validation.
S. NoDate of VisitRegion Town Party NaeName of PartnerName of EmployeeIssue If Any (Yes/No)Reason for Non Satisfaction Remark Action need to be Taken Owner Date of closure
13-Jan-22NorthDelhi & NCRTown2AAKRITI LIGHTING CO. ( INDIA)ASC2CSE1NoPartner03-Jan-22
23-Jan-22Noth Uttar Pradesh & UttarakhandTown4AAKRITI LIGHTING CO. ( INDIA)ASC2CSE1NoPartner03-Jan-22
33-Jan-22EastBihar, Odisha & JharkhandTown4SHIV ELECTRIC EMPO.ASC3CSE2NoPartner03-Jan-22
Drop Down Prep
BranchTownNameRegion
Bihar, Odisha & JharkhandTown1AAKRITI LIGHTING CO. ( INDIA)
Delhi & NCRTown2
Greater PunjabTown3
GujaratTown4
Uttar Pradesh & Uttarakhand
Products
BranchTownNameASCRegionCSE
Bihar, Odisha & JharkhandTown3VATIKAASC2EastCSE1
Bihar, Odisha & JharkhandTown3VICKY ELECTRICASC3EastCSE2
Delhi & NCRTown43-STRIPSASC4NorthCSE1
Delhi & NCRTown1A.A.ENTERPRISESASC2NorthCSE2
Delhi & NCRTown3A.R.ELECTRICALSASC4NorthCSE1
Delhi & NCRTown2AAKRITI LIGHTING CO. ( INDIA)ASC2NorthCSE1
Greater PunjabTown1BHARAT CROCKERY - 18ASC3NorthCSE1
Greater PunjabTown4BHAT ELECTRONICSASC3NorthCSE1
Greater PunjabTown4BINDRA RADIOSASC2NorthCSE3
GujaratTown2PRAKASH ELECTRONICSASC3WestCSE2
GujaratTown3PRANAV ELE.ASC4WestCSE1
GujaratTown3PRAVIN METAL CORPORATION,BARODAASC4WestCSE4
GujaratTown1PUROHIT APPLIANCEASC3WestCSE2
Uttar Pradesh & UttarakhandTown2INDIA LIGHT HOUSEASC2NorthCSE3
Uttar Pradesh & UttarakhandTown1SHIV ELECTRIC EMPO.ASC3NorthCSE3
Uttar Pradesh & UttarakhandTown2SINGHAL FURNITURESASC2NorthCSE2
 

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i believe this is what you are looking for
--------------------
Book1
ABCDEFGHIJKLMN
1S. NoDate of VisitRegionBranchTown Party NameName of PartnerName of EmployeeIssue If Any (Yes/No)Reason for Non Satisfaction Remark Action need to be Taken Owner Date of closure
2144564NorthDelhi & NCRTown2AAKRITI LIGHTING CO. ( INDIA)ASC2CSE1NoPartner44564
3244564Noth Uttar Pradesh & UttarakhandTown4AAKRITI LIGHTING CO. ( INDIA)ASC2CSE1NoPartner44564
4344564EastBihar, Odisha & JharkhandTown4SHIV ELECTRIC EMPO.ASC3CSE2NoPartner44564
5444565Greater Punjab1BHARAT CROCKERY - 18
6
7
8
9
10
11Drop Down Prep
12
13BranchTownNameRegion
14Bihar, Odisha & JharkhandBiharTown1AAKRITI LIGHTING CO. ( INDIA)
15Delhi & NCRDelhiTown2
16Greater PunjabPunjabTown3
17GujaratGujaratTown4
18Uttar Pradesh & UttarakhandUttar
19
20Products
21
22BranchTownNameASCRegionCSE
23Bihar, Odisha & JharkhandTown3VATIKAASC2EastCSE1
24Bihar, Odisha & JharkhandTown3VICKY ELECTRICASC3EastCSE2
25Delhi & NCRTown43-STRIPSASC4NorthCSE1
26Delhi & NCRTown1A.A.ENTERPRISESASC2NorthCSE2
27Delhi & NCRTown3A.R.ELECTRICALSASC4NorthCSE1
28Delhi & NCRTown2AAKRITI LIGHTING CO. ( INDIA)ASC2NorthCSE1
29Greater PunjabTown1BHARAT CROCKERY - 18ASC3NorthCSE1
30Greater PunjabTown4BHAT ELECTRONICSASC3NorthCSE1
31Greater PunjabTown4BINDRA RADIOSASC2NorthCSE3
32GujaratTown2PRAKASH ELECTRONICSASC3WestCSE2
33GujaratTown3PRANAV ELE.ASC4WestCSE1
34GujaratTown3PRAVIN METAL CORPORATION,BARODAASC4WestCSE4
35GujaratTown1PUROHIT APPLIANCEASC3WestCSE2
36Uttar Pradesh & UttarakhandTown2INDIA LIGHT HOUSEASC2NorthCSE3
37Uttar Pradesh & UttarakhandTown1SHIV ELECTRIC EMPO.ASC3NorthCSE3
38Uttar Pradesh & UttarakhandTown2SINGHAL FURNITURESASC2NorthCSE2
main
Cells with Data Validation
CellAllowCriteria
D2:D5List=Branch
E5List=INDIRECT(HLOOKUP(D5,'branch tables'!$A$1:$E$2,2,0))
F5List=INDIRECT(SUBSTITUTE(VLOOKUP(D5,B14:C18,2)&E5," ",""))

---------------------
Book1
ABCDE
1Bihar, Odisha & JharkhandDelhi & NCRGreater PunjabGujaratUttar Pradesh & Uttarakhand
2BiharDelhiPunjabGujaratUttar
3
4BiharDelhiPunjabGujaratUttar
531111
62422
733
84
9
10Bihar3Delhi1Punjab1Gujarat1Uttar1
11VATIKAA.A.ENTERPRISESBHARAT CROCKERY - 18PUROHIT APPLIANCESHIV ELECTRIC EMPO.
12VICKY ELECTRIC
13
14
15
16Delhi2Punjab4Gujarat2Uttar2
17AAKRITI LIGHTING CO. ( INDIA)BHAT ELECTRONICSPRAKASH ELECTRONICSINDIA LIGHT HOUSE
18BINDRA RADIOSSINGHAL FURNITURES
19
20Delhi3Gujarat3
21A.R.ELECTRICALSPRANAV ELE.
22PRAVIN METAL CORPORATION,BARODA
23Delhi4
243-STRIPS
branch tables
 
Upvote 0
ExceLoki said:
i believe this is what you are looking for
--------------------
Book1
ABCDEFGHIJKLMN
1S. NoDate of VisitRegionBranchTown Party NameName of PartnerName of EmployeeIssue If Any (Yes/No)Reason for Non Satisfaction Remark Action need to be Taken Owner Date of closure
2144564NorthDelhi & NCRTown2AAKRITI LIGHTING CO. ( INDIA)ASC2CSE1NoPartner44564
3244564Noth Uttar Pradesh & UttarakhandTown4AAKRITI LIGHTING CO. ( INDIA)ASC2CSE1NoPartner44564
4344564EastBihar, Odisha & JharkhandTown4SHIV ELECTRIC EMPO.ASC3CSE2NoPartner44564
5444565Greater Punjab1BHARAT CROCKERY - 18
6
7
8
9
10
11Drop Down Prep
12
13BranchTownNameRegion
14Bihar, Odisha & JharkhandBiharTown1AAKRITI LIGHTING CO. ( INDIA)
15Delhi & NCRDelhiTown2
16Greater PunjabPunjabTown3
17GujaratGujaratTown4
18Uttar Pradesh & UttarakhandUttar
19
20Products
21
22BranchTownNameASCRegionCSE
23Bihar, Odisha & JharkhandTown3VATIKAASC2EastCSE1
24Bihar, Odisha & JharkhandTown3VICKY ELECTRICASC3EastCSE2
25Delhi & NCRTown43-STRIPSASC4NorthCSE1
26Delhi & NCRTown1A.A.ENTERPRISESASC2NorthCSE2
27Delhi & NCRTown3A.R.ELECTRICALSASC4NorthCSE1
28Delhi & NCRTown2AAKRITI LIGHTING CO. ( INDIA)ASC2NorthCSE1
29Greater PunjabTown1BHARAT CROCKERY - 18ASC3NorthCSE1
30Greater PunjabTown4BHAT ELECTRONICSASC3NorthCSE1
31Greater PunjabTown4BINDRA RADIOSASC2NorthCSE3
32GujaratTown2PRAKASH ELECTRONICSASC3WestCSE2
33GujaratTown3PRANAV ELE.ASC4WestCSE1
34GujaratTown3PRAVIN METAL CORPORATION,BARODAASC4WestCSE4
35GujaratTown1PUROHIT APPLIANCEASC3WestCSE2
36Uttar Pradesh & UttarakhandTown2INDIA LIGHT HOUSEASC2NorthCSE3
37Uttar Pradesh & UttarakhandTown1SHIV ELECTRIC EMPO.ASC3NorthCSE3
38Uttar Pradesh & UttarakhandTown2SINGHAL FURNITURESASC2NorthCSE2
main
Cells with Data Validation
CellAllowCriteria
D2:D5List=Branch
E5List=INDIRECT(HLOOKUP(D5,'branch tables'!$A$1:$E$2,2,0))
F5List=INDIRECT(SUBSTITUTE(VLOOKUP(D5,B14:C18,2)&E5," ",""))

---------------------
Book1
ABCDE
1Bihar, Odisha & JharkhandDelhi & NCRGreater PunjabGujaratUttar Pradesh & Uttarakhand
2BiharDelhiPunjabGujaratUttar
3
4BiharDelhiPunjabGujaratUttar
531111
62422
733
84
9
10Bihar3Delhi1Punjab1Gujarat1Uttar1
11VATIKAA.A.ENTERPRISESBHARAT CROCKERY - 18PUROHIT APPLIANCESHIV ELECTRIC EMPO.
12VICKY ELECTRIC
13
14
15
16Delhi2Punjab4Gujarat2Uttar2
17AAKRITI LIGHTING CO. ( INDIA)BHAT ELECTRONICSPRAKASH ELECTRONICSINDIA LIGHT HOUSE
18BINDRA RADIOSSINGHAL FURNITURES
19
20Delhi3Gujarat3
21A.R.ELECTRICALSPRANAV ELE.
22PRAVIN METAL CORPORATION,BARODA
23Delhi4
243-STRIPS
branch tables
Click to expand...
Hi ExceLoki,

Thanks for quick reply.

I am looking for more simple solution, i have shared sample data here, actual data is >500 towns i need to put and based on town i have to filter party (>3k Parties) hence creating branch table will not be that easy and hence i was looking if some how we can incorporate UNIQUE / FILETR FUNCTION and build some dynamic dropdown formula based on previous cell.

Sanket
 
Upvote 0
try this and let me know if you need any further assistance
------------
multiple dependant dropdowns.xlsx
ABCDEFGHIJKL
1BranchTownNameASCRegionCSEbranchesBranchTownName
2Bihar, Odisha & JharkhandTown3VATIKAASC2EastCSE1Bihar, Odisha & JharkhandBihar, Odisha & JharkhandTown3VATIKA
3Bihar, Odisha & JharkhandTown3VICKY ELECTRICASC3EastCSE2Delhi & NCRDelhi & NCRTown2AAKRITI LIGHTING CO. ( INDIA)
4Delhi & NCRTown1A.A.ENTERPRISESASC2NorthCSE2Greater PunjabGreater PunjabTown4BHAT ELECTRONICS
5Delhi & NCRTown2AAKRITI LIGHTING CO. ( INDIA)ASC2NorthCSE1GujaratGujaratTown3PRAVIN METAL CORPORATION,BARODA
6Delhi & NCRTown3A.R.ELECTRICALSASC4NorthCSE1Uttar Pradesh & UttarakhandUttar Pradesh & UttarakhandTown2SINGHAL FURNITURES
7Delhi & NCRTown43-STRIPSASC4NorthCSE1
8Greater PunjabTown1BHARAT CROCKERY - 18ASC3NorthCSE1
9Greater PunjabTown4BHAT ELECTRONICSASC3NorthCSE1
10Greater PunjabTown4BINDRA RADIOSASC2NorthCSE3
11GujaratTown1PUROHIT APPLIANCEASC3WestCSE2
12GujaratTown2PRAKASH ELECTRONICSASC3WestCSE2
13GujaratTown3PRANAV ELE.ASC4WestCSE1
14GujaratTown3PRAVIN METAL CORPORATION,BARODAASC4WestCSE4
15Uttar Pradesh & UttarakhandTown1SHIV ELECTRIC EMPO.ASC3NorthCSE3
16Uttar Pradesh & UttarakhandTown2INDIA LIGHT HOUSEASC2NorthCSE3
17Uttar Pradesh & UttarakhandTown2SINGHAL FURNITURESASC2NorthCSE2
Sheet2
Cell Formulas
RangeFormula
H2:H6H2=UNIQUE(A2:A17)
Dynamic array formulas.
Cells with Data Validation
CellAllowCriteria
J2:J17List=$H$2#
K2:K17List=OFFSET(A1,MATCH(J2,A2:A17,0)*1,1,COUNTIF(A2:A17,J2),1)
L2:L17List=OFFSET(OFFSET(A2, MATCH(J2,A2:A17,0)-1,1, COUNTIF(A2:A17,J2),1), MATCH(K2,OFFSET(A2, MATCH(J2,A2:A17,0)-1,1, COUNTIF(A2:A17,J2),1),0)-1,1, COUNTIF(OFFSET(A2, MATCH(J2,A2:A17,0)-1,1, COUNTIF(A2:A17,J2),1),K2),1)
 
Upvote 0
Solution
With some helper cells
+Fluff 1.xlsm
ABCDEFGHIJKLMNOPQRSTUVW
1S. NoDate of VisitRegion Town Party NaeName of PartnerName of EmployeeIssue If Any (Yes/No)Reason for Non Satisfaction Remark Action need to be Taken Owner Date of closure
2144564NorthDelhi & NCRTown2AAKRITI LIGHTING CO. ( INDIA)ASC2CSE1NoPartner44564Town1Town2Town3Town4AAKRITI LIGHTING CO. ( INDIA)
3244564Noth Uttar Pradesh & UttarakhandTown2INDIA LIGHT HOUSEASC2CSE1NoPartner44564Town1Town2INDIA LIGHT HOUSESINGHAL FURNITURES
4344564EastBihar, Odisha & JharkhandTown3SHIV ELECTRIC EMPO.ASC3CSE2NoPartner44564Town3VATIKAVICKY ELECTRIC
5  
6  
7  
8  
9  
10  
11Drop Down Prep
12
13BranchTownNameRegion
14Bihar, Odisha & Jharkhand
15Delhi & NCR
16Greater Punjab
17Gujarat
18Uttar Pradesh & Uttarakhand
19
20Products
21
22BranchTownNameASCRegionCSE
23Bihar, Odisha & JharkhandTown3VATIKAASC2EastCSE1
24Bihar, Odisha & JharkhandTown3VICKY ELECTRICASC3EastCSE2
25Delhi & NCRTown43-STRIPSASC4NorthCSE1
26Delhi & NCRTown1A.A.ENTERPRISESASC2NorthCSE2
27Delhi & NCRTown3A.R.ELECTRICALSASC4NorthCSE1
28Delhi & NCRTown2AAKRITI LIGHTING CO. ( INDIA)ASC2NorthCSE1
29Greater PunjabTown1BHARAT CROCKERY - 18ASC3NorthCSE1
30Greater PunjabTown4BHAT ELECTRONICSASC3NorthCSE1
31Greater PunjabTown4BINDRA RADIOSASC2NorthCSE3
32GujaratTown2PRAKASH ELECTRONICSASC3WestCSE2
33GujaratTown3PRANAV ELE.ASC4WestCSE1
34GujaratTown3PRAVIN METAL CORPORATION,BARODAASC4WestCSE4
35GujaratTown1PUROHIT APPLIANCEASC3WestCSE2
36Uttar Pradesh & UttarakhandTown2INDIA LIGHT HOUSEASC2NorthCSE3
37Uttar Pradesh & UttarakhandTown1SHIV ELECTRIC EMPO.ASC3NorthCSE3
38Uttar Pradesh & UttarakhandTown2SINGHAL FURNITURESASC2NorthCSE2
Main
Cell Formulas
RangeFormula
O2:R2,O4:O10,O3:P3O2=TRANSPOSE(SORT(UNIQUE(FILTER($C$23:$C$38,$B$23:$B$38=D2,""))))
U2,U5:U10,U3:V4U2=TRANSPOSE(SORT(UNIQUE(FILTER($D$23:$D$38,($B$23:$B$38=D2)*($C$23:$C$38=E2),""))))
B14:B18B14=UNIQUE(B23:B38)
Dynamic array formulas.
Cells with Data Validation
CellAllowCriteria
D2:D10List=$B$14#
E2:E10List=$O2#
F2:F10List=$U2#
 
Upvote 0
ExceLoki said:
try this and let me know if you need any further assistance
------------
multiple dependant dropdowns.xlsx
ABCDEFGHIJKL
1BranchTownNameASCRegionCSEbranchesBranchTownName
2Bihar, Odisha & JharkhandTown3VATIKAASC2EastCSE1Bihar, Odisha & JharkhandBihar, Odisha & JharkhandTown3VATIKA
3Bihar, Odisha & JharkhandTown3VICKY ELECTRICASC3EastCSE2Delhi & NCRDelhi & NCRTown2AAKRITI LIGHTING CO. ( INDIA)
4Delhi & NCRTown1A.A.ENTERPRISESASC2NorthCSE2Greater PunjabGreater PunjabTown4BHAT ELECTRONICS
5Delhi & NCRTown2AAKRITI LIGHTING CO. ( INDIA)ASC2NorthCSE1GujaratGujaratTown3PRAVIN METAL CORPORATION,BARODA
6Delhi & NCRTown3A.R.ELECTRICALSASC4NorthCSE1Uttar Pradesh & UttarakhandUttar Pradesh & UttarakhandTown2SINGHAL FURNITURES
7Delhi & NCRTown43-STRIPSASC4NorthCSE1
8Greater PunjabTown1BHARAT CROCKERY - 18ASC3NorthCSE1
9Greater PunjabTown4BHAT ELECTRONICSASC3NorthCSE1
10Greater PunjabTown4BINDRA RADIOSASC2NorthCSE3
11GujaratTown1PUROHIT APPLIANCEASC3WestCSE2
12GujaratTown2PRAKASH ELECTRONICSASC3WestCSE2
13GujaratTown3PRANAV ELE.ASC4WestCSE1
14GujaratTown3PRAVIN METAL CORPORATION,BARODAASC4WestCSE4
15Uttar Pradesh & UttarakhandTown1SHIV ELECTRIC EMPO.ASC3NorthCSE3
16Uttar Pradesh & UttarakhandTown2INDIA LIGHT HOUSEASC2NorthCSE3
17Uttar Pradesh & UttarakhandTown2SINGHAL FURNITURESASC2NorthCSE2
Sheet2
Cell Formulas
RangeFormula
H2:H6H2=UNIQUE(A2:A17)
Dynamic array formulas.
Cells with Data Validation
CellAllowCriteria
J2:J17List=$H$2#
K2:K17List=OFFSET(A1,MATCH(J2,A2:A17,0)*1,1,COUNTIF(A2:A17,J2),1)
L2:L17List=OFFSET(OFFSET(A2, MATCH(J2,A2:A17,0)-1,1, COUNTIF(A2:A17,J2),1), MATCH(K2,OFFSET(A2, MATCH(J2,A2:A17,0)-1,1, COUNTIF(A2:A17,J2),1),0)-1,1, COUNTIF(OFFSET(A2, MATCH(J2,A2:A17,0)-1,1, COUNTIF(A2:A17,J2),1),K2),1)
Click to expand...
---------
as a note, this does require the first 2 columns in the source data table to be sorted. in my example above i sorted by branch then by town.
 
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