data updaing problem

[workuser]

Hi there,

I have an on going problem with updating data from linked excel files.

1. I'm working with excel 2010.
2. The source files are excel 2007.
3. The link formula is VLOOKUP, for example:
=VLOOKUP(A3,'C:\mobiledep\marketing\Documents\[output (1).xls]Sheet1'!$A:$B,2,0)
4. The data from the source files is not updated
a. I need to open the source file.
b. In some cases it helps, in other, the data still not updated, even when the source file is open.
c. I drag the formula down the relevant rows – in some cases it helps – in other only part of the data is updated.
d. When dragging the formula down the relevant rows – a window with the file location is popping out, and I need to select the file – but in some cases it does not help.
e. In some cases I need to re-Wright the vlookup formula – and only after that – the data is updated.
5. I have about 60 deferent files linked to my master file (the file that holds all the links).
6. Also – having a similar problem with a pivot table – if the source file is not open – the data will not be updated when refreshing the pivot.
All the option in the trust center are enabled or with prompt option (as far as I can tell – but maybe there are options that I’m not aware of).
What should I do so the data will be updated in my master file when changes are being done in the source file – without having to open all the 60 file and/or re-typing the vlookup formulas?

Hhhhhhhhelp……

 

[cyrilbrd]

Hi,

try not to use whole Columns as a range.
have you tried using only:
=VLOOKUP(A3,'C:\mobiledep\marketing\Documents\[output (1).xls]Sheet1'!$A$3:$B$200,2,FALSE)
While the output (1).xls workbook is open, the VLOOKUP formula will show the workbook name and the referenced range address or range name.
=VLOOKUP(A3,'[output (1).xls]Sheet1'!$A$3:$B$200,2,FALSE)
ou can see the '[output (1).xls]Sheet1'! name and workbook information in the formula bar.

Now if you close the file '[output (1).xls]Sheet1'! the formula will change to full path but should still work.

 

[LeeKroc]

I agree, using a named range will probably fix it (instead of using absolute columns). I have a video and blog post that walks you through using a named range for an Excel vLookup: http://excelforanalysts.com/2012/06/04/excel-vlookup-with-tables/

Hope that helps you.

 

[workuser]

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mso-pagination:widow-orphan; font-size:11.0pt; font-family:"Calibri","sans-serif"; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:Arial; mso-bidi-theme-font:minor-bidi;} </style> <![endif]--> thanks, now the data is being updated.
But the data will be updated only when the source file is open.
Is there any way that can be configured that I will not have to open the source files ?

 

[cyrilbrd]

please explain:

1. I'm working with excel 2010.
2. The source files are excel 2007.

are you using two computers over a network with some files located onto a machine running 2007?

 

[workuser]

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QFormat="true" Name="Intense Emphasis"/> <w:LsdException Locked="false" Priority="31" SemiHidden="false" UnhideWhenUsed="false" QFormat="true" Name="Subtle Reference"/> <w:LsdException Locked="false" Priority="32" SemiHidden="false" UnhideWhenUsed="false" QFormat="true" Name="Intense Reference"/> <w:LsdException Locked="false" Priority="33" SemiHidden="false" UnhideWhenUsed="false" QFormat="true" Name="Book Title"/> <w:LsdException Locked="false" Priority="37" Name="Bibliography"/> <w:LsdException Locked="false" Priority="39" QFormat="true" Name="TOC Heading"/> </w:LatentStyles> </xml><![endif]--><!--[if gte mso 10]> <style> /* Style Definitions */ table.MsoNormalTable {mso-style-name:"Table Normal"; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-parent:""; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin-top:0in; mso-para-margin-right:0in; mso-para-margin-bottom:10.0pt; mso-para-margin-left:0in; line-height:115%; mso-pagination:widow-orphan; font-size:11.0pt; font-family:"Calibri","sans-serif"; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:Arial; mso-bidi-theme-font:minor-bidi;} </style> <![endif]--> 1. 1. I’m using excel 2010.
2. 2. The source files are exel 2007
3. 3. The files are located on a network driver –both my file (master file) and the source files (over 60 different files)
4. 4. I’m working on my computer that is connected to the network.

 

[cyrilbrd]

Ok, have you read this? link.

and link.

It might be due to the automated link update... have a go and let us know.

 

[workuser]

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QFormat="true" Name="Intense Emphasis"/> <w:LsdException Locked="false" Priority="31" SemiHidden="false" UnhideWhenUsed="false" QFormat="true" Name="Subtle Reference"/> <w:LsdException Locked="false" Priority="32" SemiHidden="false" UnhideWhenUsed="false" QFormat="true" Name="Intense Reference"/> <w:LsdException Locked="false" Priority="33" SemiHidden="false" UnhideWhenUsed="false" QFormat="true" Name="Book Title"/> <w:LsdException Locked="false" Priority="37" Name="Bibliography"/> <w:LsdException Locked="false" Priority="39" QFormat="true" Name="TOC Heading"/> </w:LatentStyles> </xml><![endif]--><!--[if gte mso 10]> <style> /* Style Definitions */ table.MsoNormalTable {mso-style-name:"Table Normal"; mso-tstyle-rowband-size:0; mso-tstyle-colband-size:0; mso-style-noshow:yes; mso-style-priority:99; mso-style-parent:""; mso-padding-alt:0in 5.4pt 0in 5.4pt; mso-para-margin-top:0in; mso-para-margin-right:0in; mso-para-margin-bottom:10.0pt; mso-para-margin-left:0in; line-height:115%; mso-pagination:widow-orphan; font-size:11.0pt; font-family:"Calibri","sans-serif"; mso-ascii-font-family:Calibri; mso-ascii-theme-font:minor-latin; mso-hansi-font-family:Calibri; mso-hansi-theme-font:minor-latin; mso-bidi-font-family:Arial; mso-bidi-theme-font:minor-bidi;} </style> <![endif]--> Thank you for the help – changing the range and using the “edit link” option was just what I was missing all along.

 

[cyrilbrd]

You are most welcome
Thanks for the feedback.