Creating new sheets from every row in my database

[user1234567]

I had a large database in excel in which I wanted to be able to extract data from each row and create separate worksheets for each. I was able to find the following code here which has been able to do this for me perfectly:

' ' array list of fields to merge
Dim strMergeFields() As String
' range where merge data comes from
Dim rngSourceRange As Excel.Range
 
' path to workbook containing template
Dim strTemplatePath As String
' name of merge sheet on template
Dim strSheetName As String
' track user cancellation
Dim cancelled As Boolean
 
Private Sub initGlobals()
  Dim rngTemp As Excel.Range
  Dim wkbTemp As Excel.Workbook
 
  Dim iSize As Long
  Dim iCount As Long
 
  ' get source range
  On Error Resume Next
  Set rngSourceRange = Application.InputBox( _
    Prompt:="Select source data range. Include headers.", _
    Title:="Merge: Select Source Data", _
    Type:=8)
  On Error GoTo 0
 
  If rngSourceRange Is Nothing Then
    cancelled = True
    Exit Sub
  End If
 
  If (rngSourceRange.Rows.Count < 2) Then
    cancelled = True
    Call MsgBox("You must select a range with at least two rows.", _
              vbOKOnly + vbExclamation, "Merge: Error")
    Exit Sub
  End If
 
  ' resize array as needed
  iSize = rngSourceRange.Columns.Count
  ReDim strMergeFields(1 To iSize)
 
  ' get template file name
  With Application.FileDialog(Office.MsoFileDialogType.msoFileDialogFilePicker)
    .AllowMultiSelect = False
    With .Filters
      .Clear
      .Add "Excel Files", "*.xl*"
    End With
    If .Show = False Then
      cancelled = True
      Exit Sub
    End If
    strTemplatePath = .SelectedItems(1)
  End With
 
  Set wkbTemp = Application.Workbooks.Open(strTemplatePath)
  wkbTemp.Activate
 
  ' get ranges to populate
  For iCount = LBound(strMergeFields) To UBound(strMergeFields)
    On Error Resume Next
    Set rngTemp = Application.InputBox( _
        Prompt:="Select range(s) to populate with " & _
                rngSourceRange.Rows(1).Cells(iCount) & ". " & vbCrLf & _
                "Hold Ctrl to select multiple cells.", _
        Title:="Merge: Select Merge Fields", _
        Type:=8)
    On Error GoTo 0
    If rngTemp Is Nothing Then
      cancelled = True
      Exit Sub
    End If
    strMergeFields(iCount) = rngTemp.Address
    If Len(strSheetName) = 0 Then
      strSheetName = Application.ActiveWorkbook.ActiveSheet.Name
    Else
      If (strSheetName <> Application.ActiveWorkbook.ActiveSheet.Name) Then
        cancelled = True
        Call MsgBox("Merge fields must be on the same sheet.", _
            vbOKOnly + vbCritical, "Merge: Error")
        wkbTemp.Close (False)
        Exit Sub
      End If
    End If
  Next iCount
 
  wkbTemp.Close (False)
End Sub
 
Public Sub doMerge()
  Dim iSourceRow As Long
  Dim iFieldNum As Long
 
  Dim wkbTemp As Excel.Workbook
  Dim wshTemp As Excel.Worksheet
  Dim strTemp As String
 
  Call initGlobals
  If (cancelled) Then Exit Sub
 
  Dim answer As VBA.VbMsgBoxResult
 
  answer = MsgBox("Create separate workbook for each record?", _
            vbYesNoCancel, "How you wanna rip it?")
 
  If answer = vbCancel Then Exit Sub
 
  Application.ScreenUpdating = False
 
  If answer = vbNo Then
    Set wkbTemp = Application.Workbooks.Add(strTemplatePath)
  End If
  ' go through all row records
  For iSourceRow = 2 To rngSourceRange.Rows.Count
    ' make a new workbook based on template
    If answer = vbYes Then
      Set wkbTemp = Application.Workbooks.Add(strTemplatePath)
      Set wshTemp = wkbTemp.Worksheets(strSheetName)
    Else
      wkbTemp.Worksheets(strSheetName).Copy _
          after:=wkbTemp.Worksheets(wkbTemp.Worksheets.Count)
      Set wshTemp = wkbTemp.Worksheets(wkbTemp.Worksheets.Count)
    End If
   
    ' populate fields
    For iFieldNum = LBound(strMergeFields) To UBound(strMergeFields)
      wshTemp.Range(strMergeFields(iFieldNum)).Value = _
          rngSourceRange.Cells(iSourceRow, iFieldNum).Value
    Next iFieldNum
   
    If answer = vbYes Then
      ' make a name for the new merge
      strTemp = ThisWorkbook.Path
      If Right$(strTemp, 1) <> "\" Then
        strTemp = strTemp & "\"
      End If
      strTemp = strTemp & Format(Now(), "yyyy-mm-dd_hhmmss_") & "merge_" & iSourceRow - 1
     
    ' save the file and close
      wkbTemp.SaveAs strTemp, ThisWorkbook.FileFormat
      wkbTemp.Close False
    End If
  Next iSourceRow
 
  If answer = vbNo Then
      ' make a name for the new merge
      strTemp = ThisWorkbook.Path
      If Right$(strTemp, 1) <> "\" Then
        strTemp = strTemp & "\"
      End If
      strTemp = strTemp & Format(Now(), "yyyy-mm-dd_hhmmss_") & "merge"
     
      Application.DisplayAlerts = False
      wkbTemp.Worksheets(strSheetName).Delete
      Application.DisplayAlerts = True
    ' save the file and close
      wkbTemp.SaveAs strTemp, ThisWorkbook.FileFormat
      wkbTemp.Close False
  End If
 
  Application.ScreenUpdating = False
 
  Call MsgBox("Merge completed!", vbOKOnly + vbInformation, "Merge: Completed")
End Sub

However, now I would like to include something in the code whereby each new sheet is named after the respective number in the first column (which in my case is the unique identifier number) just so it makes it easier to find the specific sheet for the data I am looking for.

Any help at all would be greatly appreciated. Also, if this doesn't make sense please let me know as well!

 

[sijpie]

This is fairly complicated code, so it is difficult to assess what possible bugs changing the code will create.

I understand you run the macro which will then ask you to select a range to move (why are the calling it merge?) to another sheet.

Somehwere in the code the sheet name is determined:

...
    If Len(strSheetName) = 0 Then
      strSheetName = Application.ActiveWorkbook.ActiveSheet.Name
    Else
      If (strSheetName <> Application.ActiveWorkbook.ActiveSheet.Name) Then
        cancelled = True
        Call MsgBox("Merge fields must be on the same sheet.", _
            vbOKOnly + vbCritical, "Merge: Error")
        wkbTemp.Close (False)
        Exit Sub
      End If
    End If
...

In a copy of the workbook, to try out, comment out that piece of code and replace it with:

    strSheetName = rngtem(Cells(1, 1))

Now run it and see if it throws up any errors. Don't run it just one, try it on a lot of your lines. This because I don't know if the code handles non-existing sheet names, etc.