ReservoirDodds
New Member
- Joined
- Mar 1, 2021
- Messages
- 2
- Office Version
- 365
- Platform
- Windows
- MacOS
I am often the "go-to" person for Excel at work, however, I cannot for the life of me figure this one out.
Let's say my company is a bakery. I have 6 teams working for me, and I know I want to make 25 bagels, 64 bread buns, 31 croissants and 17 cakes on Monday and other iterations of this throughout the week.
Currently, I have a sheet where I enter the number of hours I have available for working, and then I turn this into a % so I know that Team 3 have more people available to work this week, therefore they should have more of the tasks than the other teams. My issue is when this allocation isn't a whole number, the sheet displays incorrect numbers due to it rounding up / down and I need to see it as whole numbers, not 2.2 bagels that day for example. Obviously, I'm aware this is happening, but this allocation sheet is sent to the managers of these 6 teams for them to try and ensure their team hits the required plan, and I don't want to have to spend time manually amending these figures else it defeats the purpose of the task allocation sheet, which saves an awful lot of time.
As it stands, say Team 1 account for 20% of the total hours on Monday, they would get 20% of the tasks. So in real terms, that's 5 bagels, 12.8 bread buns, 6.2 croissants and 3.4(...) cakes. Whilst rounding obviously takes a lot of the error out as one team will be rounded down when one is rounded up, it doesn't solve all my problems. When there's an instance of there being 1 task to be allocated across all teams, it shows as 0 for all teams as it's a low figure, I want this to come through and for one of the teams to show 1 next to their allocation. I hope this makes sense, I've copied the sheet below to view.
Looking at my example, on Monday the bagels allocation does technically add to the 31 expected as the cells are decimal values, however adding the numbers it is displaying together makes 32, meaning one team will make an extra bagel we didn't want because the managers just look at the figures next to their team.
They're currently on two sheets within the workbook, called "Data" and "Allocation".
Any help would be greatly appreciated
Let's say my company is a bakery. I have 6 teams working for me, and I know I want to make 25 bagels, 64 bread buns, 31 croissants and 17 cakes on Monday and other iterations of this throughout the week.
Currently, I have a sheet where I enter the number of hours I have available for working, and then I turn this into a % so I know that Team 3 have more people available to work this week, therefore they should have more of the tasks than the other teams. My issue is when this allocation isn't a whole number, the sheet displays incorrect numbers due to it rounding up / down and I need to see it as whole numbers, not 2.2 bagels that day for example. Obviously, I'm aware this is happening, but this allocation sheet is sent to the managers of these 6 teams for them to try and ensure their team hits the required plan, and I don't want to have to spend time manually amending these figures else it defeats the purpose of the task allocation sheet, which saves an awful lot of time.
As it stands, say Team 1 account for 20% of the total hours on Monday, they would get 20% of the tasks. So in real terms, that's 5 bagels, 12.8 bread buns, 6.2 croissants and 3.4(...) cakes. Whilst rounding obviously takes a lot of the error out as one team will be rounded down when one is rounded up, it doesn't solve all my problems. When there's an instance of there being 1 task to be allocated across all teams, it shows as 0 for all teams as it's a low figure, I want this to come through and for one of the teams to show 1 next to their allocation. I hope this makes sense, I've copied the sheet below to view.
Looking at my example, on Monday the bagels allocation does technically add to the 31 expected as the cells are decimal values, however adding the numbers it is displaying together makes 32, meaning one team will make an extra bagel we didn't want because the managers just look at the figures next to their team.
They're currently on two sheets within the workbook, called "Data" and "Allocation".
Any help would be greatly appreciated
Task Allocation Example.xlsx | |||||||||
---|---|---|---|---|---|---|---|---|---|
A | B | C | D | E | F | G | |||
1 | Monday | Tuesday | Wednesday | Thursday | Friday | ||||
2 | Team 1 | 21.1% | 12.6% | 16.7% | 18.0% | 19.9% | |||
3 | Team 2 | 15.6% | 15.6% | 22.2% | 9.4% | 11.7% | |||
4 | Team 3 | 21.7% | 25.2% | 14.0% | 25.0% | 7.8% | |||
5 | Team 4 | 13.1% | 8.5% | 9.7% | 14.1% | 16.5% | |||
6 | Team 5 | 10.6% | 14.1% | 24.9% | 18.4% | 20.3% | |||
7 | Team 6 | 18.1% | 24.1% | 12.5% | 15.2% | 23.8% | |||
8 | |||||||||
9 | |||||||||
10 | Monday | Tuesday | Wednesday | Thursday | Friday | ||||
11 | Team 1 | 76 | 34 | 43 | 46 | 46 | 245 | ||
12 | Team 2 | 56 | 42 | 57 | 24 | 27 | 206 | ||
13 | Team 3 | 78 | 68 | 36 | 64 | 18 | 264 | ||
14 | Team 4 | 47 | 23 | 25 | 36 | 38 | 169 | ||
15 | Team 5 | 38 | 38 | 64 | 47 | 47 | 234 | ||
16 | Team 6 | 65 | 65 | 32 | 39 | 55 | 256 | ||
17 | 360 | 270 | 257 | 256 | 231 | 1374 | |||
18 | |||||||||
19 | |||||||||
20 | Monday | Tuesday | Wednesday | Thursday | Friday | ||||
21 | Bagels | 31 | 25 | 65 | 35 | 25 | 181 | ||
22 | Bread Buns | 41 | 36 | 32 | 63 | 41 | 213 | ||
23 | Croissants | 53 | 42 | 67 | 47 | 15 | 224 | ||
24 | Cakes | 46 | 15 | 34 | 63 | 38 | 196 | ||
25 | |||||||||
26 | |||||||||
Data |
Cell Formulas | ||
---|---|---|
Range | Formula | |
B2:F2,C3:F7 | B2 | =B11/B$17 |
B3:B7 | B3 | =B12/$B$17 |
G11:G16,G21:G24 | G11 | =SUM(B11:F11) |
B17:G17 | B17 | =SUM(B11:B16) |
Task Allocation Example.xlsx | ||||||||
---|---|---|---|---|---|---|---|---|
A | B | C | D | E | F | |||
1 | Monday | |||||||
2 | Bagels | Bread Buns | Croissants | Cakes | ||||
3 | Team 1 | 7 | 5 | 9 | 8 | |||
4 | Team 2 | 5 | 6 | 12 | 4 | |||
5 | Team 3 | 7 | 10 | 7 | 12 | |||
6 | Team 4 | 4 | 3 | 5 | 6 | |||
7 | Team 5 | 3 | 6 | 13 | 8 | |||
8 | Team 6 | 6 | 10 | 7 | 7 | |||
9 | ||||||||
10 | Tuesday | |||||||
11 | Bagels | Bread Buns | Croissants | Cakes | ||||
12 | Team 1 | 3 | 5 | 5 | 2 | |||
13 | Team 2 | 4 | 6 | 7 | 2 | |||
14 | Team 3 | 6 | 9 | 11 | 4 | |||
15 | Team 4 | 2 | 3 | 4 | 1 | |||
16 | Team 5 | 4 | 5 | 6 | 2 | |||
17 | Team 6 | 6 | 9 | 10 | 4 | |||
18 | ||||||||
19 | Wednesday | |||||||
20 | Bagels | Bread Buns | Croissants | Cakes | ||||
21 | Team 1 | 11 | 5 | 11 | 6 | |||
22 | Team 2 | 14 | 7 | 15 | 8 | |||
23 | Team 3 | 9 | 4 | 9 | 5 | |||
24 | Team 4 | 6 | 3 | 7 | 3 | |||
25 | Team 5 | 16 | 8 | 17 | 8 | |||
26 | Team 6 | 8 | 4 | 8 | 4 | |||
27 | ||||||||
28 | Thursday | |||||||
29 | Bagels | Bread Buns | Croissants | Cakes | ||||
30 | Team 1 | 6 | 11 | 8 | 11 | |||
31 | Team 2 | 3 | 6 | 4 | 6 | |||
32 | Team 3 | 9 | 16 | 12 | 16 | |||
33 | Team 4 | 5 | 9 | 7 | 9 | |||
34 | Team 5 | 6 | 12 | 9 | 12 | |||
35 | Team 6 | 5 | 10 | 7 | 10 | |||
36 | ||||||||
37 | Friday | |||||||
38 | Bagels | Bread Buns | Croissants | Cakes | ||||
39 | Team 1 | 5 | 8 | 3 | 8 | |||
40 | Team 2 | 3 | 5 | 2 | 4 | |||
41 | Team 3 | 2 | 3 | 1 | 3 | |||
42 | Team 4 | 4 | 7 | 2 | 6 | |||
43 | Team 5 | 5 | 8 | 3 | 8 | |||
44 | Team 6 | 6 | 10 | 4 | 9 | |||
45 | ||||||||
Allocation |
Cell Formulas | ||
---|---|---|
Range | Formula | |
B2 | B2 | =Data!$A21 |
C2 | C2 | =Data!$A22 |
D2 | D2 | =Data!$A23 |
E2 | E2 | =Data!$A24 |
A3:A8 | A3 | =Data!A2 |
B3 | B3 | =Data!B2*Data!B21 |
C3:C8 | C3 | =Data!C2*Data!$B$22 |
D3:D8 | D3 | =Data!D2*Data!$B$23 |
E3:E8 | E3 | =Data!E2*Data!$B$24 |
B4 | B4 | =Data!B3*Data!B21 |
B5 | B5 | =Data!B4*Data!B21 |
B6 | B6 | =Data!B5*Data!B21 |
B7 | B7 | =Data!B6*Data!B21 |
B8 | B8 | =Data!B7*Data!B21 |
B11 | B11 | =Data!$A21 |
C11 | C11 | =Data!$A22 |
D11 | D11 | =Data!$A23 |
E11 | E11 | =Data!$A24 |
A12:A17 | A12 | =Data!A2 |
B12:B17 | B12 | =Data!C2*Data!$C$21 |
C12:C17 | C12 | =Data!C2*Data!$C$22 |
D12:D17 | D12 | =Data!C2*Data!$C$23 |
E12:E17 | E12 | =Data!C2*Data!$C$24 |
B20 | B20 | =Data!$A21 |
C20 | C20 | =Data!$A22 |
D20 | D20 | =Data!$A23 |
E20 | E20 | =Data!$A24 |
A21:A26 | A21 | =Data!A2 |
B21:B26 | B21 | =Data!D2*Data!$D$21 |
C21:C26 | C21 | =Data!D2*Data!$D$22 |
D21:D26 | D21 | =Data!$D2*Data!$D$23 |
E21:E26 | E21 | =Data!$D2*Data!$D$24 |
B29 | B29 | =Data!$A21 |
C29 | C29 | =Data!$A22 |
D29 | D29 | =Data!$A23 |
E29 | E29 | =Data!$A24 |
A30:A35 | A30 | =Data!A2 |
B30:B35 | B30 | =Data!$E2*Data!$E$21 |
C30:C35 | C30 | =Data!$E2*Data!$E$22 |
D30:D35 | D30 | =Data!$E2*Data!$E$23 |
E30:E35 | E30 | =Data!$E2*Data!$E$24 |
B38 | B38 | =Data!$A21 |
C38 | C38 | =Data!$A22 |
D38 | D38 | =Data!$A23 |
E38 | E38 | =Data!$A24 |
A39:A44 | A39 | =Data!A2 |
B39:B44 | B39 | =Data!$F2*Data!$F$21 |
C39:C44 | C39 | =Data!$F2*Data!$F$22 |
D39:D44 | D39 | =Data!$F2*Data!$F$23 |
E39:E44 | E39 | =Data!$F2*Data!$F$24 |