Create Calendar automatically

A

Annpan79

New Member
Joined
Sep 16, 2011
Messages
47
Hello, I'm hoping that someone can help if possible please.

I have created a tracker for tasks performed across our department. Each month has 5 rows (but this can increase depending on how many tasks come in) and the days are listed across in the columns.

Each year, we have to re-set the following;


Offset each month so that the first day falls correctly(1-31)
Reformat the colours (blue for weekends, white weekends, black for non days)

It is a bit of a pain having to re-set this every year, especially when you discover that you have set one day incorrectly which has thrown out the whole calendar and I was wondering if there was a way to do this through VBA,

I have put an example below.

[TABLE="width: 1187"]
<colgroup><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col></colgroup><tbody>[TR]
[TD] [TABLE="width: 1187"]
<colgroup><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col><col></colgroup><tbody>[TR]
[TD] [/TD]
[TD]Sat[/TD]
[TD]Sun[/TD]
[TD]Mon[/TD]
[TD]Tue[/TD]
[TD]Wed[/TD]
[TD]Thu[/TD]
[TD]Fri[/TD]
[TD]Sat[/TD]
[TD]Sun[/TD]
[TD]Mon[/TD]
[TD]Tue[/TD]
[TD]Wed[/TD]
[TD]Thu[/TD]
[TD]Fri[/TD]
[TD]Sat[/TD]
[TD]Sun[/TD]
[TD]Mon[/TD]
[TD]Tue[/TD]
[TD]Wed[/TD]
[TD]Thu[/TD]
[TD]Fri[/TD]
[TD]Sat[/TD]
[TD]Sun[/TD]
[TD]Mon[/TD]
[TD]Tue[/TD]
[TD]Wed[/TD]
[TD]Thu[/TD]
[TD]Fri[/TD]
[TD]Sat[/TD]
[TD]Sun[/TD]
[TD]Mon[/TD]
[TD]Tue[/TD]
[TD]Wed[/TD]
[TD]Thu[/TD]
[TD]Fri[/TD]
[TD]Sat[/TD]
[TD]Sun[/TD]
[/TR]
[TR]
[TD]Jan[/TD]
[TD] [/TD]
[TD] [/TD]
[TD]1[/TD]
[TD]2[/TD]
[TD]3[/TD]
[TD]4[/TD]
[TD]5[/TD]
[TD]6[/TD]
[TD]7[/TD]
[TD="align: right"]8[/TD]
[TD="align: right"]9[/TD]
[TD]10[/TD]
[TD]11[/TD]
[TD]12[/TD]
[TD]13[/TD]
[TD]14[/TD]
[TD="align: right"]15[/TD]
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[TD]31[/TD]
[TD] [/TD]
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[/TR]
[TR]
[TD]Feb[/TD]
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[TD]1[/TD]
[TD]2[/TD]
[TD]3[/TD]
[TD]4[/TD]
[TD="align: right"]5[/TD]
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[TD]7[/TD]
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[TD]10[/TD]
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[TD="align: right"]12[/TD]
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[/TR]
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[/TR]
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[TD]Mar[/TD]
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[TD]1[/TD]
[TD]2[/TD]
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[TD="align: right"]5[/TD]
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[TD]7[/TD]
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Thank you in advance
 

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This is reasonably simple if you do it in stages.

Firstly you need to have a cell that holds the year (I have assumed A1)

Then for the months calculate the first of the month using =DATE(A$1,1,1) then =DATE(A$1,2,1) etc to =DATE(A$1,12,1)
Format the cell as Mmm so just the month name shows

The under the first day put the following formula: =IF(TEXT($A3,"DDD")=B$2,1,"")
Under the second day put this: =IF(B3="",IF(TEXT($A3,"DDD")=C$2,1,""),B3+1)
Copy the second formula across the rest of the days.

Then copy each line down and I should work
 
Upvote 0
Try this:-
Code: 
[COLOR="Navy"]Sub[/COLOR] MG20Sep55
[COLOR="Navy"]Dim[/COLOR] mDay [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] col [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] Rw [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] mMax [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] Mth [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] c [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long[/COLOR]
[COLOR="Navy"]Dim[/COLOR] Rng [COLOR="Navy"]As[/COLOR] Range, Dn [COLOR="Navy"]As[/COLOR] Range, n [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] cColor [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long[/COLOR]
Rw = 2
  
[COLOR="Navy"]For[/COLOR] Mth = 1 To 12
    [COLOR="Navy"]With[/COLOR] Cells(Rw, 1)
        .NumberFormat = "@"
        .Value = MonthName(Mth, True) & "  " & Year(Now)
        .Interior.Color = vbGreen '[COLOR="Green"][B]20[/B][/COLOR]
        .Font.Size = 12
    [COLOR="Navy"]End[/COLOR] With
    [COLOR="Navy"]If[/COLOR] Mth = 1 [COLOR="Navy"]Then[/COLOR]
        [COLOR="Navy"]For[/COLOR] mDay = 1 To 36
            c = c + 1
            [COLOR="Navy"]With[/COLOR] Cells(Rw, mDay + 1)
              c = IIf(c = 8, 1, c)
              .Value = WeekdayName(c, True, 7)
              .Interior.ColorIndex = 20
              .Font.Size = 12
            [COLOR="Navy"]End[/COLOR] With
       [COLOR="Navy"]Next[/COLOR] mDay
        Rw = Rw + 1
   [COLOR="Navy"]End[/COLOR] If
    [COLOR="Navy"]Select[/COLOR] [COLOR="Navy"]Case[/COLOR] Mth
        [COLOR="Navy"]Case[/COLOR] 2: mMax = IIf(Year(Now) Mod 4 = 0, 29, 28)
        [COLOR="Navy"]Case[/COLOR] 4, 6, 9, 11: mMax = 30
        [COLOR="Navy"]Case[/COLOR] Else: mMax = 31
    [COLOR="Navy"]End[/COLOR] Select
    col = Weekday(DateSerial(Year(Now), Mth, 1), 1) + 1
    col = IIf(col = 8, 1, col)
    
    [COLOR="Navy"]For[/COLOR] mDay = 1 To 31
        col = col + 1
        [COLOR="Navy"]With[/COLOR] Cells(Rw, col)
            .Value = mDay
            cColor = IIf(Cells(2, col) = "Sat" Or Cells(2, col) = "Sun", 20, 0)
            .Interior.ColorIndex = cColor
            .NumberFormat = "0"
            [COLOR="Navy"]If[/COLOR] mDay = mMax [COLOR="Navy"]Then[/COLOR] [COLOR="Navy"]Exit[/COLOR] For
        [COLOR="Navy"]End[/COLOR] With
    [COLOR="Navy"]Next[/COLOR] mDay
Rw = Rw + 5
[COLOR="Navy"]Next[/COLOR] Mth
[COLOR="Navy"]With[/COLOR] Range("A2:AK43")
   .Font.Bold = True
   .Borders.Weight = 2
   .ColumnWidth = 5
   .Parent.Columns(1).ColumnWidth = 15
   .HorizontalAlignment = xlCenter
[COLOR="Navy"]End[/COLOR] [COLOR="Navy"]With[/COLOR]
[COLOR="Navy"]End[/COLOR] [COLOR="Navy"]Sub[/COLOR]
Regards Mick
 
Upvote 0
MickG said:
Try this:-
Code: 
[COLOR=Navy]Sub[/COLOR] MG20Sep55
[COLOR=Navy]Dim[/COLOR] mDay [COLOR=Navy]As[/COLOR] [COLOR=Navy]Long,[/COLOR] col [COLOR=Navy]As[/COLOR] [COLOR=Navy]Long,[/COLOR] Rw [COLOR=Navy]As[/COLOR] [COLOR=Navy]Long,[/COLOR] mMax [COLOR=Navy]As[/COLOR] [COLOR=Navy]Long,[/COLOR] Mth [COLOR=Navy]As[/COLOR] [COLOR=Navy]Long,[/COLOR] c [COLOR=Navy]As[/COLOR] [COLOR=Navy]Long[/COLOR]
[COLOR=Navy]Dim[/COLOR] Rng [COLOR=Navy]As[/COLOR] Range, Dn [COLOR=Navy]As[/COLOR] Range, n [COLOR=Navy]As[/COLOR] [COLOR=Navy]Long,[/COLOR] cColor [COLOR=Navy]As[/COLOR] [COLOR=Navy]Long[/COLOR]
Rw = 2
  
[COLOR=Navy]For[/COLOR] Mth = 1 To 12
    [COLOR=Navy]With[/COLOR] Cells(Rw, 1)
        .NumberFormat = "@"
        .Value = MonthName(Mth, True) & "  " & Year(Now)
        .Interior.Color = vbGreen '[COLOR=Green][B]20[/B][/COLOR]
        .Font.Size = 12
    [COLOR=Navy]End[/COLOR] With
    [COLOR=Navy]If[/COLOR] Mth = 1 [COLOR=Navy]Then[/COLOR]
        [COLOR=Navy]For[/COLOR] mDay = 1 To 36
            c = c + 1
            [COLOR=Navy]With[/COLOR] Cells(Rw, mDay + 1)
              c = IIf(c = 8, 1, c)
              .Value = WeekdayName(c, True, 7)
              .Interior.ColorIndex = 20
              .Font.Size = 12
            [COLOR=Navy]End[/COLOR] With
       [COLOR=Navy]Next[/COLOR] mDay
        Rw = Rw + 1
   [COLOR=Navy]End[/COLOR] If
    [COLOR=Navy]Select[/COLOR] [COLOR=Navy]Case[/COLOR] Mth
        [COLOR=Navy]Case[/COLOR] 2: mMax = IIf(Year(Now) Mod 4 = 0, 29, 28)
        [COLOR=Navy]Case[/COLOR] 4, 6, 9, 11: mMax = 30
        [COLOR=Navy]Case[/COLOR] Else: mMax = 31
    [COLOR=Navy]End[/COLOR] Select
    col = Weekday(DateSerial(Year(Now), Mth, 1), 1) + 1
    col = IIf(col = 8, 1, col)
    
    [COLOR=Navy]For[/COLOR] mDay = 1 To 31
        col = col + 1
        [COLOR=Navy]With[/COLOR] Cells(Rw, col)
            .Value = mDay
            cColor = IIf(Cells(2, col) = "Sat" Or Cells(2, col) = "Sun", 20, 0)
            .Interior.ColorIndex = cColor
            .NumberFormat = "0"
            [COLOR=Navy]If[/COLOR] mDay = mMax [COLOR=Navy]Then[/COLOR] [COLOR=Navy]Exit[/COLOR] For
        [COLOR=Navy]End[/COLOR] With
    [COLOR=Navy]Next[/COLOR] mDay
Rw = Rw + 5
[COLOR=Navy]Next[/COLOR] Mth
[COLOR=Navy]With[/COLOR] Range("A2:AK43")
   .Font.Bold = True
   .Borders.Weight = 2
   .ColumnWidth = 5
   .Parent.Columns(1).ColumnWidth = 15
   .HorizontalAlignment = xlCenter
[COLOR=Navy]End[/COLOR] [COLOR=Navy]With[/COLOR]
[COLOR=Navy]End[/COLOR] [COLOR=Navy]Sub[/COLOR]
Regards Mick
Click to expand...

Thanks Mick - That works Perfectly.

I have attempted to amend the code a bit so that it starts on Sunday, but when I have tried to change it to select the year from a cell reference (A1), however - it seems to be changing the date to 1899 (regardless of which date I choose - which is odd), i'm guessing it could be the mod?.

Also - Is it possible to generate the calendar at the next column along, eg the current years Calendar (2018) ends at column AK, so the next one starts at AM, and so on? - Just to give an audit trail. Obviously some housekeeping will take place periodically by us to ensure that we don't end up at column ZZZ.

Much appreciated
 
Upvote 0
Try this for "Sun" start for 4 years (alter number of years in code).
Calendar starts current year.
Code: 
[COLOR="Navy"]Sub[/COLOR] MG21Sep37
[COLOR="Navy"]Dim[/COLOR] mDay [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] col [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] Rw [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] mMax [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] Mth [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] c [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long[/COLOR]
[COLOR="Navy"]Dim[/COLOR] Rng [COLOR="Navy"]As[/COLOR] Range, Dn [COLOR="Navy"]As[/COLOR] Range, n [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] cColor [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] Y [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long,[/COLOR] Yr [COLOR="Navy"]As[/COLOR] [COLOR="Navy"]Long[/COLOR]
Y = 1
For Yr = 0 To 3 '[COLOR="Green"][B] Change number of years as required.[/B][/COLOR]
Rw = 2: c = 0
[COLOR="Navy"]For[/COLOR] Mth = 1 To 12
    [COLOR="Navy"]With[/COLOR] Cells(Rw, (Yr * 39) + 1)
        .NumberFormat = "@"
        .Value = MonthName(Mth, True) & "  " & Year(Now) + Yr
        .Interior.Color = vbGreen
        .Font.Size = 12
    [COLOR="Navy"]End[/COLOR] With
    [COLOR="Navy"]If[/COLOR] Mth = 1 [COLOR="Navy"]Then[/COLOR]
        [COLOR="Navy"]For[/COLOR] mDay = 1 To 37
            c = c + 1
            [COLOR="Navy"]With[/COLOR] Cells(Rw, mDay + (Yr * 39) + 1)
              c = IIf(c = 8, 1, c)
              .Value = WeekdayName(c, True, 1)
              .Interior.ColorIndex = 20
              .Font.Size = 12
            [COLOR="Navy"]End[/COLOR] With
       [COLOR="Navy"]Next[/COLOR] mDay
        Rw = Rw + 1
   [COLOR="Navy"]End[/COLOR] If
    [COLOR="Navy"]Select[/COLOR] [COLOR="Navy"]Case[/COLOR] Mth
        [COLOR="Navy"]Case[/COLOR] 2: mMax = IIf((Year(Now) + Yr) Mod 4 = 0, 29, 28)
        [COLOR="Navy"]Case[/COLOR] 4, 6, 9, 11: mMax = 30
        [COLOR="Navy"]Case[/COLOR] Else: mMax = 31
    [COLOR="Navy"]End[/COLOR] Select
    col = Weekday(DateSerial((Year(Now) + Yr), Mth, 1), 1)
  
    [COLOR="Navy"]For[/COLOR] mDay = 1 To 31
        col = col + 1
        [COLOR="Navy"]With[/COLOR] Cells(Rw, col + (Yr * 39))
            .Value = mDay
            cColor = IIf(Cells(2, col + Y - 1) = "Sat" Or Cells(2, col + Y - 1) = "Sun", 20, 0)
            .Interior.ColorIndex = cColor
            .NumberFormat = "0"
            [COLOR="Navy"]If[/COLOR] mDay = mMax [COLOR="Navy"]Then[/COLOR] [COLOR="Navy"]Exit[/COLOR] For
        [COLOR="Navy"]End[/COLOR] With
    [COLOR="Navy"]Next[/COLOR] mDay
Rw = Rw + 5
[COLOR="Navy"]Next[/COLOR] Mth
[COLOR="Navy"]With[/COLOR] Range("A2:AL58").Offset(, Y - 1)
   .Font.Bold = True
   .Borders.Weight = 2
   .ColumnWidth = 5
   .Parent.Columns(1 + Y - 1).ColumnWidth = 15
   .HorizontalAlignment = xlCenter
[COLOR="Navy"]End[/COLOR] With
Y = Y + 39
[COLOR="Navy"]Next[/COLOR] Yr
[COLOR="Navy"]End[/COLOR] [COLOR="Navy"]Sub[/COLOR]
Regards Mick
 
Upvote 0
Hi Mick, Sorry for the late reply.

That is absolutely brilliant thank you so much. it works perfectly :):):):)
 
Upvote 0
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