counting unique values where those value match a criteria

A

Aeropars

New Member
Joined
May 23, 2019
Messages
7
Hi all,

I'm having a bit of a brain explosion over this so should I would register for some help.

I have a spreadsheet which has 3 columns. Column A contains a list of computer names, Column B contains a list of services, column C contains the status of the service.

What I want is to count all the unique values from column A where column C has an entry of 'stopped'. The idea is that I can use this for reporting the number of devices which have any service in a stopped state. an example of the table is as follows:

[TABLE="width: 218"]
<colgroup><col><col span="2"></colgroup><tbody>[TR]
[TD]Computer[/TD]
[TD]Service[/TD]
[TD]State[/TD]
[/TR]
[TR]
[TD]PC01[/TD]
[TD]Service 1[/TD]
[TD]Running[/TD]
[/TR]
[TR]
[TD]PC01[/TD]
[TD]Service 2[/TD]
[TD]Stopped[/TD]
[/TR]
[TR]
[TD]PC01[/TD]
[TD]Service 3[/TD]
[TD]Stopped[/TD]
[/TR]
[TR]
[TD]PC02[/TD]
[TD]Service 1[/TD]
[TD]Running[/TD]
[/TR]
[TR]
[TD]PC02[/TD]
[TD]Service 2[/TD]
[TD]Running[/TD]
[/TR]
[TR]
[TD]PC02[/TD]
[TD]Service 3[/TD]
[TD]Running[/TD]
[/TR]
[TR]
[TD]PC03[/TD]
[TD]Service 1[/TD]
[TD]Stopped[/TD]
[/TR]
[TR]
[TD]PC03[/TD]
[TD]Service 2[/TD]
[TD]Running[/TD]
[/TR]
[TR]
[TD]PC03[/TD]
[TD]Service 3[/TD]
[TD]Running[/TD]
[/TR]
</tbody>[/TABLE]
 

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like this?

[Table="width:, class:head"]
[tr=bgcolor:#FFFFFF][td=bgcolor:#5B9BD5]Computer[/td][td=bgcolor:#5B9BD5]Service[/td][td=bgcolor:#5B9BD5]State[/td][td][/td][td=bgcolor:#70AD47]Computer[/td][td=bgcolor:#70AD47]State[/td][td=bgcolor:#70AD47]Count[/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]PC01[/td][td=bgcolor:#DDEBF7]Service 1[/td][td=bgcolor:#DDEBF7]Running[/td][td][/td][td=bgcolor:#E2EFDA]PC01[/td][td=bgcolor:#E2EFDA]Stopped[/td][td=bgcolor:#E2EFDA]
2​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]PC01[/td][td]Service 2[/td][td]Stopped[/td][td][/td][td]PC03[/td][td]Stopped[/td][td]
1​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]PC01[/td][td=bgcolor:#DDEBF7]Service 3[/td][td=bgcolor:#DDEBF7]Stopped[/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]PC02[/td][td]Service 1[/td][td]Running[/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]PC02[/td][td=bgcolor:#DDEBF7]Service 2[/td][td=bgcolor:#DDEBF7]Running[/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]PC02[/td][td]Service 3[/td][td]Running[/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]PC03[/td][td=bgcolor:#DDEBF7]Service 1[/td][td=bgcolor:#DDEBF7]Stopped[/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]PC03[/td][td]Service 2[/td][td]Running[/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]PC03[/td][td=bgcolor:#DDEBF7]Service 3[/td][td=bgcolor:#DDEBF7]Running[/td][td][/td][td][/td][td][/td][td][/td][/tr]
[/table]
 
Upvote 0
sandy666 said:
like this?

[Table="width:, class:head"]
[tr=bgcolor:#FFFFFF][td=bgcolor:#5B9BD5]Computer[/td][td=bgcolor:#5B9BD5]Service[/td][td=bgcolor:#5B9BD5]State[/td][td][/td][td=bgcolor:#70AD47]Computer[/td][td=bgcolor:#70AD47]State[/td][td=bgcolor:#70AD47]Count[/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]PC01[/td][td=bgcolor:#DDEBF7]Service 1[/td][td=bgcolor:#DDEBF7]Running[/td][td][/td][td=bgcolor:#E2EFDA]PC01[/td][td=bgcolor:#E2EFDA]Stopped[/td][td=bgcolor:#E2EFDA]
2​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]PC01[/td][td]Service 2[/td][td]Stopped[/td][td][/td][td]PC03[/td][td]Stopped[/td][td]
1​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]PC01[/td][td=bgcolor:#DDEBF7]Service 3[/td][td=bgcolor:#DDEBF7]Stopped[/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]PC02[/td][td]Service 1[/td][td]Running[/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]PC02[/td][td=bgcolor:#DDEBF7]Service 2[/td][td=bgcolor:#DDEBF7]Running[/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]PC02[/td][td]Service 3[/td][td]Running[/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]PC03[/td][td=bgcolor:#DDEBF7]Service 1[/td][td=bgcolor:#DDEBF7]Stopped[/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]PC03[/td][td]Service 2[/td][td]Running[/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]PC03[/td][td=bgcolor:#DDEBF7]Service 3[/td][td=bgcolor:#DDEBF7]Running[/td][td][/td][td][/td][td][/td][td][/td][/tr]
[/table]
Click to expand...

we don't know much if you don't show the formula
 
Upvote 0
I think Sandy is just querying if that is the format that the op would like to see. If so then a SUMPRODUCT will do, linking up to the Computer and the State. Given the data in the example then something like this for the count of PC01:

=SUMPRODUCT(($A$2:$A$10="PC01")*($C$2:$C$10="Stopped"))

If this is the format required I would copy column A to begin with and paste in to say, column E, then use the built in remove duplicates tool (Data tab -> Remove Duplicates) to get a unique list, then link the SUMPRODUCT formula to the cell of the PC number and drag it down.
 
Last edited:
Upvote 0
Thanks for the reply.

No, all I need for my reporting is to have a count of the total number of PCs where a service is stopped. So The formula i'm looking for is to give me a total number of PCs that have one or more services stopped. What those services are is irrelevant and it doesn't make a difference to my reporting whether a single service or all services are stopped. So all it would nee to to is give me a number of PCs with issues.

Hope that makes sense. Let me know if you have any other questions
 
Upvote 0
like this?

[Table="width:, class:head"]
[tr=bgcolor:#FFFFFF][td=bgcolor:#5B9BD5]Computer[/td][td=bgcolor:#5B9BD5]Service[/td][td=bgcolor:#5B9BD5]State[/td][td][/td][td=bgcolor:#70AD47]State[/td][td=bgcolor:#70AD47]Count[/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]PC01[/td][td=bgcolor:#DDEBF7]Service 1[/td][td=bgcolor:#DDEBF7]Running[/td][td][/td][td=bgcolor:#E2EFDA]Stopped[/td][td=bgcolor:#E2EFDA]
3​
[/td][/tr]

[tr=bgcolor:#FFFFFF][td]PC01[/td][td]Service 2[/td][td]Stopped[/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]PC01[/td][td=bgcolor:#DDEBF7]Service 3[/td][td=bgcolor:#DDEBF7]Stopped[/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]PC02[/td][td]Service 1[/td][td]Running[/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]PC02[/td][td=bgcolor:#DDEBF7]Service 2[/td][td=bgcolor:#DDEBF7]Running[/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]PC02[/td][td]Service 3[/td][td]Running[/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]PC03[/td][td=bgcolor:#DDEBF7]Service 1[/td][td=bgcolor:#DDEBF7]Stopped[/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td]PC03[/td][td]Service 2[/td][td]Running[/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]PC03[/td][td=bgcolor:#DDEBF7]Service 3[/td][td=bgcolor:#DDEBF7]Running[/td][td][/td][td][/td][td][/td][/tr]
[/table]

Code: 
[SIZE=1]// Table1
let
    Source = Excel.CurrentWorkbook(){[Name="Table1"]}[Content],
    Group = Table.Group(Source, {"State"}, {{"Count", each Table.RowCount(_), type number}}),
    Filter = Table.SelectRows(Group, each ([State] = "Stopped"))
in
    Filter[/SIZE]
 
Upvote 0
@AlanY

formula (?) doesn't matter if result is not like OP want so I need to know first if result is ok then I can post M-code
 
Upvote 0
Yes, that look to be what I am after.

I'm a little confused as to how that code works though. where do I put it?

Apologies if this is a bit of a basic question, I'm not THAT advanced with excel.
 
Upvote 0
If you want a standard Excel formula then use a COUNTIF function,

=COUNTIF(C2:C10,"Stopped")

will return how many PCs have the state "Stopped"
 
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