Counting From Two Ranges

[PShingadia]

Hi

Just wondered if anyone can help with a formula to count out items in a list based on a count in another range. So in the example below the little box says how many to count in total and from the list I wish to count out that many and it more to show as zero.

[TABLE="width: 506"]
<colgroup><col span="5"><col><col></colgroup><tbody>[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD]Count[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="colspan: 2"]Total Items to Count[/TD]
[/TR]
[TR]
[TD]Fox[/TD]
[TD] 1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]Fox[/TD]
[TD="align: right"]5[/TD]
[/TR]
[TR]
[TD]Fox[/TD]
[TD] 2[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]Rabbit[/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD]Rabbit[/TD]
[TD] 1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]Sqirrel[/TD]
[TD="align: right"]3[/TD]
[/TR]
[TR]
[TD]Rabbit[/TD]
[TD] 2[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Rabbit[/TD]
[TD] - [/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Rabbit[/TD]
[TD] - [/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Fox[/TD]
[TD] 3[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Fox[/TD]
[TD] 4[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Rabbit[/TD]
[TD] - [/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Squirrel[/TD]
[TD] 1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Rabbit[/TD]
[TD] - [/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Squirrel[/TD]
[TD] 2[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Fox[/TD]
[TD] 5[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Squirrel[/TD]
[TD] 3[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Squirrel[/TD]
[TD] - [/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Squirrel[/TD]
[TD] - [/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Squirrel[/TD]
[TD] - [/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Fox[/TD]
[TD] - [/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Fox[/TD]
[TD] - [/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Fox[/TD]
[TD] - [/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]


So box says 5 foxes and result I want is formula that marks out 5 foxes 1 to 5 and any more show as zero. Marked out 2 rabbits and rest shown as zero, etc. I have the formula = IF(AND(COUNTIF($C$3:$C3,$H$3)<=$I$3, $C3=$H$3), COUNTIF($C$3:$C3,$H$3), 0) but don't know how to apply over the range.

Thanks for your help.

 

[steve the fish]

Somthing like this should work ok.

=IF(COUNTIF($A$2:A2,A2)>VLOOKUP(A2,$F$2:$G$4,2,0),0,COUNTIF($A$2:A2,A2))

MAke sure you spell your words correctly or it will fail!

 

[PShingadia]

Steve: It worked!!! Thanks very much for the quick reply

 

[MARZIOTULLIO]

[TABLE="class: grid"]
<tbody>[TR]
[TD][/TD]
[TD]

A​

[/TD]
[TD]

B​

[/TD]
[TD]

C​

[/TD]
[TD]

D​

[/TD]
[TD]

E​

[/TD]
[TD]

F​

[/TD]
[TD]

G​

[/TD]
[TD]

H​

[/TD]
[/TR]
[TR]
[TD]

1​

[/TD]
[TD]Fox[/TD]
[TD]

1​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]Fox[/TD]
[TD]

5​

[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

2​

[/TD]
[TD]Fox[/TD]
[TD]

2​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]Rabbit[/TD]
[TD]

2​

[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

3​

[/TD]
[TD]Rabbit[/TD]
[TD]

1​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]Squirrel[/TD]
[TD]

3​

[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

4​

[/TD]
[TD]Rabbit[/TD]
[TD]

2​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

5​

[/TD]
[TD]Rabbit[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

6​

[/TD]
[TD]Rabbit[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

7​

[/TD]
[TD]Fox[/TD]
[TD]

3​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

8​

[/TD]
[TD]Fox[/TD]
[TD]

4​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

9​

[/TD]
[TD]Rabbit[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

10​

[/TD]
[TD]Squirrel[/TD]
[TD]

1​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

11​

[/TD]
[TD]Rabbit[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

12​

[/TD]
[TD]Squirrel[/TD]
[TD]

2​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

13​

[/TD]
[TD]Fox[/TD]
[TD]

5​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

14​

[/TD]
[TD]Squirrel[/TD]
[TD]

3​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

15​

[/TD]
[TD]Squirrel[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

16​

[/TD]
[TD]Squirrel[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

17​

[/TD]
[TD]Squirrel[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

18​

[/TD]
[TD]Fox[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

19​

[/TD]
[TD]Fox[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

20​

[/TD]
[TD]Fox[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

G2=COUNTIFS($A$1:$A$20,$F1,$B$1:$B$20,"<>"&$B$5) copy down

 

[PShingadia]

[TABLE="class: grid"]
<tbody>[TR]
[TD][/TD]
[TD]

A​

[/TD]
[TD]

B​

[/TD]
[TD]

C​

[/TD]
[TD]

D​

[/TD]
[TD]

E​

[/TD]
[TD]

F​

[/TD]
[TD]

G​

[/TD]
[TD]

H​

[/TD]
[/TR]
[TR]
[TD]

1​

[/TD]
[TD]Fox[/TD]
[TD]

1​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]Fox[/TD]
[TD]

5​

[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

2​

[/TD]
[TD]Fox[/TD]
[TD]

2​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]Rabbit[/TD]
[TD]

2​

[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

3​

[/TD]
[TD]Rabbit[/TD]
[TD]

1​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]Squirrel[/TD]
[TD]

3​

[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

4​

[/TD]
[TD]Rabbit[/TD]
[TD]

2​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

5​

[/TD]
[TD]Rabbit[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

6​

[/TD]
[TD]Rabbit[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

7​

[/TD]
[TD]Fox[/TD]
[TD]

3​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

8​

[/TD]
[TD]Fox[/TD]
[TD]

4​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

9​

[/TD]
[TD]Rabbit[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

10​

[/TD]
[TD]Squirrel[/TD]
[TD]

1​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

11​

[/TD]
[TD]Rabbit[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

12​

[/TD]
[TD]Squirrel[/TD]
[TD]

2​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

13​

[/TD]
[TD]Fox[/TD]
[TD]

5​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

14​

[/TD]
[TD]Squirrel[/TD]
[TD]

3​

[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

15​

[/TD]
[TD]Squirrel[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

16​

[/TD]
[TD]Squirrel[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

17​

[/TD]
[TD]Squirrel[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

18​

[/TD]
[TD]Fox[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

19​

[/TD]
[TD]Fox[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]

20​

[/TD]
[TD]Fox[/TD]
[TD]-[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

G2=COUNTIFS($A$1:$A$20,$F1,$B$1:$B$20,"<>"&$B$5) copy down

Thank you very much - cleaner solution!

 

[steve the fish]

Cleaner solution? Did you try it? It isn't a solution to your problem.

 

[PShingadia]

Steve: you are right! Looked cleaner when I first saw but it was wrong and gone back to your solution and using : =IF(COUNTIF($A$2:A2,A2)>VLOOKUP(A2,$F$2:$G$4,2,0),0,COUNTIF($A$2:A2,A2)) which works

Is it possible to make an adjustment to this so that the items it counts are selected randomly? At the moment the count starts from the first item it finds and all those at the end are zero. Could it select these randomly but total for each comes to the quantity required in the little box?

Thanks for your help so far