Count time spent by making each step activity?

R

Robys

New Member
Joined
Oct 25, 2017
Messages
3
Hello to All, I'm writing from Italy;
This is my first post on this forum, using Excel since long time but not expert on VBA..<o:p></o:p>
This is my issue:<o:p></o:p>
During follow up of my team activity job, I use one list of problem we are working on, day by day;<o:p></o:p>
Each row contains one single problem.<o:p></o:p>
Each column contains data (many) related to the problem (problem name, when received, who is in charge etc.)<o:p></o:p>
<o:p></o:p>
One of the column contains “step” of problem (for example “waiting sample”, “checking sample”, “making test”, etc).<o:p></o:p>
We have with team weekly followup of activity, updating the status of each problem according to real progress.<o:p></o:p>
<o:p></o:p>
What I would like to have (also to investigate bottleneck at the end of activity) is a way to “count” days we spent in any step of activity (please consider that sometimes we change status more than one time on the single “step”, for ex we can have “checking sample” à “making test” à “checking sample”…<o:p></o:p>
<o:p></o:p>
So, I’m considering to have inside my sheet, some additional column with label to represent each step (for ex: waiting sample,checking sample,making investigation,making test …) and in the correspondant row of each problem it should be the number of days spent for each step<o:p></o:p>
<o:p></o:p>
How to do?<o:p></o:p>
Basically I think it should be some function registering the date when the status of "step cell" has been modified (counting how many days past since previous modification)and putting result (number of days) in the correspondent cell of each step time spent, adding to the previous number of days if different from 0…<o:p></o:p>
<o:p></o:p>
Easy to say…but how to realize?<o:p></o:p>
 

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Re: How to count time spent by making each step activity?

[TABLE="width: 910"]
<colgroup><col><col><col><col><col><col><col><col><col><col><col></colgroup><tbody>[TR]
[TD][/TD]
[TD]received[/TD]
[TD]in charge[/TD]
[TD]sample rec'd[/TD]
[TD]checking sample[/TD]
[TD]testing[/TD]
[TD]analysing[/TD]
[TD]final report[/TD]
[TD]STATUS[/TD]
[TD]total days[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]problem1[/TD]
[TD="align: right"]01/08/2017[/TD]
[TD]bill[/TD]
[TD="align: right"]04/08/2017[/TD]
[TD="align: right"]05/08/2017[/TD]
[TD="align: right"]06/08/2017[/TD]
[TD="align: right"]08/08/2017[/TD]
[TD][/TD]
[TD]analysing[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]problem2[/TD]
[TD="align: right"]02/08/2017[/TD]
[TD]fred[/TD]
[TD="align: right"]03/08/2017[/TD]
[TD="align: right"]03/08/2017[/TD]
[TD="align: right"]04/08/2017[/TD]
[TD="align: right"]05/08/2017[/TD]
[TD="align: right"]06/08/2017[/TD]
[TD]COMPLETE[/TD]
[TD="align: right"]4[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]problem3[/TD]
[TD="align: right"]02/08/2017[/TD]
[TD]tom[/TD]
[TD="align: right"]02/08/2017[/TD]
[TD="align: right"]03/08/2017[/TD]
[TD="align: right"]05/08/2017[/TD]
[TD][/TD]
[TD][/TD]
[TD]testing[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]problem4[/TD]
[TD="align: right"]02/08/2017[/TD]
[TD]sid[/TD]
[TD="align: right"]03/08/2017[/TD]
[TD="align: right"]10/08/2017[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]checking sample[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]problem5[/TD]
[TD="align: right"]03/08/2017[/TD]
[TD]dave[/TD]
[TD="align: right"]05/08/2017[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]sample rec'd[/TD]
[TD][/TD]
[TD][/TD]
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[TR]
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[/TR]
[TR]
[TD][/TD]
[TD][/TD]
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[TD][/TD]
[TD="colspan: 2"]formula of I2 (analysing)[/TD]
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[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
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[TD="colspan: 6"]=IF(H2="",OFFSET($A2,-ROW()+1,MATCH(LARGE($B2:$G2,1),$B2:$G2,0)),"COMPLETE")[/TD]
[TD][/TD]
[/TR]
[TR]
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[TD="colspan: 3"]if there is a date in column H (final report)[/TD]
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[/TR]
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[TD="colspan: 3"]the status automatically shows complete[/TD]
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[TD="colspan: 2"]and when col I = complete[/TD]
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[TD="colspan: 3"]the total days is automatically calculated[/TD]
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[TD="colspan: 3"]if there is a target date for each stage[/TD]
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[/TR]
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[TD="colspan: 4"]easy to conditionally format red or green to highlight delays[/TD]
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[/TR]
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[TD="colspan: 3"]maybe only a target date for completion ???[/TD]
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[/TR]
</tbody>[/TABLE]
 
Upvote 0
Re: How to count time spent by making each step activity?

Thank you Oldbrewer for your support.
Your way I understood, but I'd like to use a different way, and my point is not related to target to finish (of course we have a target, but my today issue is not related to that..)
Due to in our activity we have (for example) 6 (fixed) step, but each step can be ongoing several time, I'd like to have one cell only for each problem that must be updated (like a flag to set) when the related activity is moving to another step (between the 6 total step).
And each time this cell is changed as condition (between the 6 possible step) automatically the correspondent (same row) step cell will be updated with total number of days for that step.
Example (I just show 4 step of 6)

N. Resp. activity step ..... ...... Waiting part Checking part Testing part Making invest.
1 Bill checking part .... .... 13 5 0 0
2 Tom testing part .... .... 25 1 2 0
3 Jimmy waiting part ..... ..... 3 0 0 0
4 Robert making invest. ..... .... 1 1 6 3
5 ........ ......


As said some time we need to "touch" one activity step more than one time, so days counter should restart from the number of days already spent previously for the same step.
I hope enough clear, if need I will attach excel file example to show better
Thank you!
 
Upvote 0
Re: How to count time spent by making each step activity?

maybe you need a "step complete" column for each step, so even if you moved on to the next step, then had to go back to previous step the date would reflect the true date that a step was finished.....
 
Upvote 0
Re: How to count time spent by making each step activity?

I hope with this example it will be more clear what I need

Foglio1

ABCDEFGHIJKLM
Broken wheelBillItaly
Pressure lostJeffNorway
Rust on bumberRonaldUK
Oil leakageNickSweden
Abnormal noiseRobertFrance
Paint peelingJohnUS

<tbody>
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=cacaca]#cacaca[/URL] , align: center"]1[/TD]
[TD="align: left"]N.[/TD]
[TD="align: left"]Kind of problem[/TD]
[TD="align: left"]In charge to:[/TD]
[TD="align: left"]Coming from[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffcc99]#ffcc99[/URL] , align: left"]Team step[/TD]
[TD="align: left"]Investigation started[/TD]
[TD="align: left"]Investigation closed[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffff00]#ffff00[/URL] , align: left"]Waiting part days spent[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffff00]#ffff00[/URL] , align: left"]Sample check days spent[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffff00]#ffff00[/URL] , align: left"]Investigation days spent[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffff00]#ffff00[/URL] , align: left"]Making test days spent[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffff00]#ffff00[/URL] , align: left"]Step 5 days spent[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffff00]#ffff00[/URL] , align: left"]Step 6 days spent[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=cacaca]#cacaca[/URL] , align: center"]2[/TD]
[TD="align: right"]1[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffcc99]#ffcc99[/URL] "]Waiting part[/TD]
[TD="align: right"]24/09/2017[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]23[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]0[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]0[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]0[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]0[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]0[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=cacaca]#cacaca[/URL] , align: center"]3[/TD]
[TD="align: right"]2[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffcc99]#ffcc99[/URL] "]Sample check[/TD]
[TD="align: right"]21/09/2017[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]3[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]22[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]0[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]0[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]0[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]0[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=cacaca]#cacaca[/URL] , align: center"]4[/TD]
[TD="align: right"]3[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffcc99]#ffcc99[/URL] "]Waiting part[/TD]
[TD="align: right"]23/10/2017[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]3[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]0[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]0[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]0[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]0[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]0[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=cacaca]#cacaca[/URL] , align: center"]5[/TD]
[TD="align: right"]4[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffcc99]#ffcc99[/URL] "]Investigation[/TD]
[TD="align: right"]06/05/2017[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]27[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]3[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]68[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]25[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]0[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]0[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=cacaca]#cacaca[/URL] , align: center"]6[/TD]
[TD="align: right"]5[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffcc99]#ffcc99[/URL] "]Making test[/TD]
[TD="align: right"]28/08/2017[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]16[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]4[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]20[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]3[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]0[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] , align: right"]0[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=cacaca]#cacaca[/URL] , align: center"]7[/TD]
[TD="align: right"]6[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffcc99]#ffcc99[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=99cc00]#99cc00[/URL] , align: right"]08/01/2017[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=99cc00]#99cc00[/URL] , align: right"]05/10/2017[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=99cc00]#99cc00[/URL] , align: right"]36[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=99cc00]#99cc00[/URL] , align: right"]15[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=99cc00]#99cc00[/URL] , align: right"]40[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=99cc00]#99cc00[/URL] , align: right"]53[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=99cc00]#99cc00[/URL] , align: right"]25[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=99cc00]#99cc00[/URL] , align: right"]25[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=cacaca]#cacaca[/URL] , align: center"]8[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffcc99]#ffcc99[/URL] "][/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=cacaca]#cacaca[/URL] , align: center"]9[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffcc99]#ffcc99[/URL] "][/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=cacaca]#cacaca[/URL] , align: center"]10[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffcc99]#ffcc99[/URL] "][/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=cacaca]#cacaca[/URL] , align: center"]11[/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffcc99]#ffcc99[/URL] "][/TD]

[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=ffffcc]#ffffcc[/URL] "][/TD]

</tbody>


Excel tables to the web >> Excel Jeanie HTML 4
 
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