Count out of date record

J

JoePr

New Member
Joined
Aug 10, 2009
Messages
15
I have a tracker for training and want to count how many records are out of date based on team and whether or not they are active. Column B says if Leaver, Column D has the team and column E - H have the records.

If column B is Blank (active record) then how many records in Column E are more than 11 months old (ie ready for annual refresher) then group the answers by team. a sample of the info is below, I couldn't attach an excel sample. I am creating tables and charts on a second tab.

Hope someone can help:confused:

[TABLE="width: 1386"]
<colgroup><col><col><col><col><col><col><col><col span="2"></colgroup><tbody>[TR]
[TD]Leaver (X)[/TD]
[TD]Name[/TD]
[TD]Team[/TD]
[TD]Info[/TD]
[TD]Bias[/TD]
[TD]H&S[/TD]
[TD]Basic Fire Awareness[/TD]
[TD]Fraud[/TD]
[TD]Business Continuity[/TD]
[/TR]
[TR]
[TD] [/TD]
[TD] [/TD]
[TD]AEA[/TD]
[TD="align: right"]08/03/2019[/TD]
[TD="align: right"]25/02/2019[/TD]
[TD="align: right"]08/03/2019[/TD]
[TD="align: right"]08/03/2019[/TD]
[TD="align: right"]08/03/2019[/TD]
[TD] [/TD]
[/TR]
[TR]
[TD]x[/TD]
[TD] [/TD]
[TD]AEA[/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
[TR]
[TD] [/TD]
[TD] [/TD]
[TD]AEA[/TD]
[TD="align: right"]18/09/2017[/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
[TR]
[TD]x[/TD]
[TD] [/TD]
[TD]BSP[/TD]
[TD="align: right"]03/05/2019[/TD]
[TD="align: right"]03/05/2019[/TD]
[TD="align: right"]03/05/2019[/TD]
[TD="align: right"]03/05/2019[/TD]
[TD="align: right"]03/05/2019[/TD]
[TD] [/TD]
[/TR]
[TR]
[TD] [/TD]
[TD] [/TD]
[TD]BSP[/TD]
[TD="align: right"]08/03/2019[/TD]
[TD="align: right"]08/03/2019[/TD]
[TD="align: right"]08/03/2019[/TD]
[TD="align: right"]01/07/2014[/TD]
[TD="align: right"]16/08/2013[/TD]
[TD] [/TD]
[/TR]
[TR]
[TD] [/TD]
[TD] [/TD]
[TD]BSP[/TD]
[TD="align: right"]01/08/2018[/TD]
[TD="align: right"]01/01/2015[/TD]
[TD] [/TD]
[TD="align: right"]01/01/2015[/TD]
[TD="align: right"]01/01/2015[/TD]
[TD] [/TD]
[/TR]
[TR]
[TD] [/TD]
[TD] [/TD]
[TD]BSP[/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
[TR]
[TD] [/TD]
[TD] [/TD]
[TD]PMO[/TD]
[TD="align: right"]25/02/2019[/TD]
[TD="align: right"]13/02/2014[/TD]
[TD="align: right"]25/02/2019[/TD]
[TD="align: right"]26/02/2019[/TD]
[TD="align: right"]01/02/2013[/TD]
[TD] [/TD]
[/TR]
[TR]
[TD] [/TD]
[TD] [/TD]
[TD]PMO[/TD]
[TD="align: right"]25/02/2019[/TD]
[TD="align: right"]16/01/2018[/TD]
[TD="align: right"]25/02/2019[/TD]
[TD="align: right"]17/01/2018[/TD]
[TD="align: right"]16/01/2018[/TD]
[TD] [/TD]
[/TR]
[TR]
[TD] [/TD]
[TD] [/TD]
[TD]PMO[/TD]
[TD="align: right"]28/03/2019[/TD]
[TD="align: right"]08/03/2019[/TD]
[TD="align: right"]08/03/2019[/TD]
[TD="align: right"]08/03/2019[/TD]
[TD="align: right"]08/03/2019[/TD]
[TD] [/TD]
[/TR]
[TR]
[TD]x[/TD]
[TD] [/TD]
[TD]PMO[/TD]
[TD="align: right"]19/02/2019[/TD]
[TD="align: right"]06/12/2017[/TD]
[TD="align: right"]19/02/2019[/TD]
[TD="align: right"]06/12/2017[/TD]
[TD="align: right"]19/02/2019[/TD]
[TD] [/TD]
[/TR]
[TR]
[TD] [/TD]
[TD] [/TD]
[TD]PMO[/TD]
[TD="align: right"]21/09/2019[/TD]
[TD="align: right"]10/07/1905[/TD]
[TD="align: right"]21/09/2019[/TD]
[TD="align: right"]21/09/2019[/TD]
[TD="align: right"]21/09/2019[/TD]
[TD] [/TD]
[/TR]
[TR]
[TD] [/TD]
[TD] [/TD]
[TD]PMO[/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
[TR]
[TD]x[/TD]
[TD] [/TD]
[TD]PMO[/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
[TR]
[TD] [/TD]
[TD] [/TD]
[TD]PMO[/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
[TR]
[TD] [/TD]
[TD] [/TD]
[TD]VH[/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
[TR]
[TD]x[/TD]
[TD] [/TD]
[TD]VH[/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
[TR]
[TD] [/TD]
[TD] [/TD]
[TD]VH[/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
[TR]
[TD] [/TD]
[TD] [/TD]
[TD]VH[/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
[TR]
[TD]x[/TD]
[TD] [/TD]
[TD]VH[/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[/TR]
[TR]
[TD] [/TD]
[TD] [/TD]
[TD]VH[/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD] [/TD]
[TD]

[/TD]
[/TR]
</tbody>[/TABLE]


Joe
 

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If writing INDEX in Func. Arguments, type MATCH(. Use the mouse to click inside MATCH in the formula bar. Dialog switches to MATCH.
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Put the the following formula into any free column on row 2, this will present either a 1 or a 0. If it's a 1 then it meets the criteria of B2 being blank and E2 being more than 11 months old, if its a 0 then it doesn't meet that criteria.

Code: 
=COUNTIFS(B2,"",E2,"<="&TODAY()-334)

Does this help?
 
Upvote 0
How about


Book1
BCDEFGHIJKLMNOPQ
1Leaver (X)NameTeamInfoBiasH&SBasic Fire AwarenessFraudBusiness ContinuityInfoBiasH&SBasic Fire AwarenessFraud
2AEA08/03/201925/02/201908/03/201908/03/201908/03/2019AEA10000
3xAEABSP11022
4AEA18/09/2017PMO03012
5xBSP03/05/201903/05/201903/05/201903/05/201903/05/2019VH00000
6BSP08/03/201908/03/201908/03/201901/07/201416/08/2013
7BSP01/08/201801/01/201501/01/201501/01/2015
8BSP
9PMO25/02/201913/02/201425/02/201926/02/201901/02/2013
10PMO25/02/201916/01/201825/02/201917/01/201816/01/2018
11PMO28/03/201908/03/201908/03/201908/03/201908/03/2019
12xPMO19/02/201906/12/201719/02/201906/12/201719/02/2019
13PMO21/09/201910/07/190521/09/201921/09/201921/09/2019
14PMO
15xPMO
16PMO
17VH
18xVH
19VH
20VH
21xVH
22VH
Sheet4
Cell Formulas
RangeFormula
M2=COUNTIFS($B$2:$B$22,"<>x",$D$2:$D$22,$L2,E$2:E$22,"<"&EDATE(TODAY(),-11))


Copy formula down & across
 
Upvote 0
Hi, thanks for your response, and yes this works perfectly, but I need to know the results by team, so how many in AEA (1), BSP (1) so need to add another criteria which is the team in column D. I have tried this, but get a "#VALUE!" error

[FONT=Verdana,Arial,Tahoma,Calibri,Geneva,sans-serif]=COUNTIFS(Tracker!B2:B500,"",Tracker!E2:E500,"<="&TODAY()-334,Tracker!D3:D500,"AEA")[/FONT]
 
Upvote 0
Glad we could help & thanks for the feedback
 
Upvote 0
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