Copy cells from specific row if the value from another cells match

[saloro]

Hi guys, I have a problem with my accounting data analysis. I have two workbooks, let's call them "MAIN" and "DATA". Both are exported from another program, that's why they are in separate files, although they can be on separate worhsheets if there is a need. I have to copy cells from "DATA" workbook to "MAIN", based on "Description" column. Copied values have to be from the same row where description was found. Also another difficulty is that description sometimes is not exact, but I need to find all occurrences. I tried to solve this with VLOOKUP and other formulas, the results were poor and when I tried to copy a formula by dragging the fill handle it all messed up.


"MAIN" looks like this:

[TABLE="class: grid, width: 500"]
<tbody>[TR]
[TD]Date
[/TD]
[TD]Account1
[/TD]
[TD]Settlement
[/TD]
[TD]Dt
[/TD]
[TD]Ct
[/TD]
[TD]Description
[/TD]
[TD]Currency
[/TD]
[TD]Transaction type
[/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD]settlementX
[/TD]
[TD][/TD]
[TD]25,00
[/TD]
[TD]ABC
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD]settlementX
[/TD]
[TD]25,00
[/TD]
[TD][/TD]
[TD]DEF
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD]settlementY
[/TD]
[TD][/TD]
[TD]39,00
[/TD]
[TD]GHI
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD]settlementY
[/TD]
[TD]39,00
[/TD]
[TD][/TD]
[TD]JKL
[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]


"DATA" looks like this.

[TABLE="class: grid, width: 500"]
<tbody>[TR]
[TD]Account2
[/TD]
[TD]Id1
[/TD]
[TD]Id2
[/TD]
[TD]Document symbol[/TD]
[TD]Description
[/TD]
[TD]Dt2
[/TD]
[TD]Ct2
[/TD]
[TD]Date
[/TD]
[TD]Document number
[/TD]
[TD]Id3
[/TD]
[TD]Id4
[/TD]
[TD]Id5
[/TD]
[TD]Id6
[/TD]
[TD]Id7
[/TD]
[/TR]
[TR]
[TD]111-2-333-33333-5555
[/TD]
[TD]00
[/TD]
[TD]00000
[/TD]
[TD][/TD]
[TD]ABC
[/TD]
[TD]25,00
[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]111
[/TD]
[TD]2
[/TD]
[TD]333
[/TD]
[TD]33333
[/TD]
[TD]5555
[/TD]
[/TR]
[TR]
[TD]777-2-888-88888-5555
[/TD]
[TD]00
[/TD]
[TD]00000
[/TD]
[TD][/TD]
[TD]JKL
[/TD]
[TD]
[/TD]
[TD]39,00
[/TD]
[TD][/TD]
[TD][/TD]
[TD]777
[/TD]
[TD]2
[/TD]
[TD]888
[/TD]
[TD]88888
[/TD]
[TD]5555
[/TD]
[/TR]
[TR]
[TD]777-2-333-33333-5555
[/TD]
[TD]00
[/TD]
[TD]00000
[/TD]
[TD][/TD]
[TD]DEF
[/TD]
[TD][/TD]
[TD]22,00
[/TD]
[TD][/TD]
[TD][/TD]
[TD]777
[/TD]
[TD]2
[/TD]
[TD]333
[/TD]
[TD]33333
[/TD]
[TD]5555
[/TD]
[/TR]
[TR]
[TD]777-2-333-33333-5555
[/TD]
[TD]01
[/TD]
[TD]99999
[/TD]
[TD][/TD]
[TD]DEFg
[/TD]
[TD]
[/TD]
[TD]3,00
[/TD]
[TD]
[/TD]
[TD]
[/TD]
[TD]777
[/TD]
[TD]2
[/TD]
[TD]333
[/TD]
[TD]33333
[/TD]
[TD]5555
[/TD]
[/TR]
[TR]
[TD]111-2-333-33333-5555
[/TD]
[TD]27
[/TD]
[TD]99999
[/TD]
[TD][/TD]
[TD]CCC
[/TD]
[TD]8,50
[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]111
[/TD]
[TD]2
[/TD]
[TD]333
[/TD]
[TD]33333
[/TD]
[TD]5555
[/TD]
[/TR]
[TR]
[TD]111-2-888-88888-5555
[/TD]
[TD]00
[/TD]
[TD]00000
[/TD]
[TD][/TD]
[TD]GHI
[/TD]
[TD]39,00
[/TD]
[TD]
[/TD]
[TD][/TD]
[TD][/TD]
[TD]111
[/TD]
[TD]2
[/TD]
[TD]888
[/TD]
[TD]88888
[/TD]
[TD]5555
[/TD]
[/TR]
[TR]
[TD]111-2-333-33333-5555
[/TD]
[TD]00
[/TD]
[TD]00000
[/TD]
[TD][/TD]
[TD]DDD
[/TD]
[TD]13,49
[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]111
[/TD]
[TD]2
[/TD]
[TD]333
[/TD]
[TD]33333
[/TD]
[TD]5555
[/TD]
[/TR]
</tbody>[/TABLE]


Result:
[TABLE="class: grid, width: 500"]
<tbody>[TR]
[TD]Date
[/TD]
[TD]Account1
[/TD]
[TD]Settlement
[/TD]
[TD]Dt
[/TD]
[TD]Ct
[/TD]
[TD]Description
[/TD]
[TD]Currency
[/TD]
[TD]Transaction type
[/TD]
[TD]Id3
[/TD]
[TD]Id4
[/TD]
[TD]Id5
[/TD]
[TD]Id6
[/TD]
[TD]Id7
[/TD]
[TD]Id1
[/TD]
[TD]Id2
[/TD]
[TD]Dt2
[/TD]
[TD]Ct2
[/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD]settlementX
[/TD]
[TD][/TD]
[TD]25,00
[/TD]
[TD]ABC
[/TD]
[TD][/TD]
[TD][/TD]
[TD]111
[/TD]
[TD]2
[/TD]
[TD]333
[/TD]
[TD]33333
[/TD]
[TD]5555
[/TD]
[TD]00
[/TD]
[TD]00000
[/TD]
[TD]25,00
[/TD]
[TD]
[/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD]settlementX
[/TD]
[TD]25,00
[/TD]
[TD][/TD]
[TD]DEF
[/TD]
[TD][/TD]
[TD][/TD]
[TD]777
[/TD]
[TD]2
[/TD]
[TD]333
[/TD]
[TD]33333
[/TD]
[TD]5555
[/TD]
[TD]00
[/TD]
[TD]00000
[/TD]
[TD]
[/TD]
[TD]22,00
[/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD]settlementY
[/TD]
[TD][/TD]
[TD]39,00
[/TD]
[TD]GHI
[/TD]
[TD][/TD]
[TD][/TD]
[TD]111
[/TD]
[TD]2
[/TD]
[TD]888
[/TD]
[TD]88888
[/TD]
[TD]5555
[/TD]
[TD]00
[/TD]
[TD]00000
[/TD]
[TD]39,00
[/TD]
[TD]
[/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD]settlementY
[/TD]
[TD]39,00
[/TD]
[TD][/TD]
[TD]JKL
[/TD]
[TD][/TD]
[TD]
[/TD]
[TD]777
[/TD]
[TD]2
[/TD]
[TD]888
[/TD]
[TD]88888
[/TD]
[TD]5555
[/TD]
[TD]00
[/TD]
[TD]00000
[/TD]
[TD]
[/TD]
[TD]39,00
[/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD]settlementX
[/TD]
[TD][/TD]
[TD][/TD]
[TD]DEFg
[/TD]
[TD][/TD]
[TD][/TD]
[TD]777
[/TD]
[TD]2
[/TD]
[TD]333
[/TD]
[TD]33333
[/TD]
[TD]5555
[/TD]
[TD]01
[/TD]
[TD]99999
[/TD]
[TD]
[/TD]
[TD]3,00
[/TD]
[/TR]
</tbody>[/TABLE]


I tried to make it as readable as possible, forgive me if anything is unclear.
I would be very grateful for some help or tips.

 

[JLGWhiz]

While you can use fuzzy lookup to find similar Description data, since you are dealing with accounting data my advice would be to first edit your Description data so it is standard in both sheets, then do your automation.

 

[saloro]

While you can use fuzzy lookup to find similar Description data, since you are dealing with accounting data my advice would be to first edit your Description data so it is standard in both sheets, then do your automation.

Thank you for the advice, but I can only use standard Excel version at work, I can't download any add-ins unfortunatelly. I can code my own VBA if this would be the only option, but I don't know VBA very well, that's why I tried different formulas.