Converting Data to Filterable format.

awat17

New Member
Joined
Sep 28, 2017
Messages
1
I have a spreadsheet that is not in a usable format and need help rearranging it.

It is currently formatted like the table below but with over 300 Kids and 20 clubs. This format has a lot of empty cells and its not easy to filter.

[TABLE="width: 500"]
<tbody>[TR]
[TD]Name[/TD]
[TD]Club1[/TD]
[TD]Club2[/TD]
[TD]Club3[/TD]
[TD]Club4[/TD]
[TD]Club5[/TD]
[/TR]
[TR]
[TD]Kid1[/TD]
[TD][/TD]
[TD]Choice 1[/TD]
[TD][/TD]
[TD]Choice2[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Kid2[/TD]
[TD]Choice 1[/TD]
[TD][/TD]
[TD]Choice2[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Kid3[/TD]
[TD]Choice 2[/TD]
[TD]Choice 1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]Kid4[/TD]
[TD][/TD]
[TD][/TD]
[TD]Choice 2[/TD]
[TD][/TD]
[TD]Choice 1[/TD]
[/TR]
</tbody>[/TABLE]


I would like my table to look like this:
[TABLE="width: 500"]
<tbody>[TR]
[TD]Name[/TD]
[TD]Choice 1[/TD]
[TD]Choice 2[/TD]
[TD]Choice 3[/TD]
[/TR]
[TR]
[TD]Kid 1[/TD]
[TD]Club 1[/TD]
[TD]Club 2[/TD]
[TD]Club3[/TD]
[/TR]
[TR]
[TD]Kid 2[/TD]
[TD]Club 4[/TD]
[TD]Club 6[/TD]
[TD]Club 1[/TD]
[/TR]
[TR]
[TD]Kid 3[/TD]
[TD]Club 8[/TD]
[TD]Club 2[/TD]
[TD]Club 7[/TD]
[/TR]
[TR]
[TD]Kid 4[/TD]
[TD]Club 1[/TD]
[TD]Club 3[/TD]
[TD]Club 8[/TD]
[/TR]
</tbody>[/TABLE]


Any help would be appreciated.

Thanks!
 

Excel Facts

Will the fill handle fill 1, 2, 3?
Yes! Type 1 in a cell. Hold down Ctrl while you drag the fill handle.
Assuming Current Format is in Sheet1 from cells A1 to U 301 i.e. 300 Kids and 20 clubs

And you create the new format in a New Sheet starting from A1 with Choices in first row and kid names in first column.

Enter this formula in cell B2 in new sheet and drag to get the club names

=IFERROR(INDEX(Sheet1!$B$1:$U$1,,MATCH(B$1,OFFSET(Sheet1!$B$1:$U$1,MATCH($A2,Sheet1!$A$2:$A$301,0),,),0)),"")
 
Upvote 0
Welcome to the MrExcel board!

Your sample result doesn't seem to relate to your sample data, and you didn't say where you wanted the results, but see if this macro helps.
It puts the results off to the right of the original data.
Test in a copy of your workbook.

Code:
Sub Rearrange()
  Dim d As Object
  Dim a As Variant, b As Variant
  Dim i As Long, j As Long
  Dim s As String
  
  Set d = CreateObject("Scripting.Dictionary")
  d.CompareMode = 1
  d(0) = Empty
  With Range("A1").CurrentRegion
    a = .Value
    ReDim b(1 To UBound(a), 1 To 1)
    b(1, 1) = a(1, 1)
    For i = 2 To UBound(a, 1)
      b(i, 1) = a(i, 1)
      For j = 2 To UBound(a, 2)
        s = a(i, j)
        If Len(s) > 0 Then
          If Not d.exists(s) Then
            d(s) = d.Count + 1
            ReDim Preserve b(1 To UBound(b), 1 To d.Count)
            b(1, d.Count) = s
          End If
          b(i, d(s)) = a(1, j)
        End If
      Next j
    Next i
    .Offset(, .Columns.Count + 1).Resize(UBound(b, 1), UBound(b, 2)).Value = b
  End With
End Sub

The code above produced the results shown in columns H:J from the original data shown in A:F.


Book1
ABCDEFGHIJ
1NameClub1Club2Club3Club4Club5NameChoice 1Choice 2
2Kid1Choice 1Choice 2Kid1Club2Club4
3Kid2Choice 1Choice 2Kid2Club1Club3
4Kid3Choice 2Choice 1Kid3Club2Club1
5Kid4Choice 2Choice 1Kid4Club5Club3
Rearrange
 
Last edited:
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