Consolidating Data

L

LizzieW71

New Member
Joined
Mar 3, 2017
Messages
5
Hi All!

I have a spreadsheet with more than 15K lines of data. This is the product of combining about 10 different versions of the same spreadsheet (there was no real version control before I started working on it). The data are grouped by content in cells in column A (VBA code to insert blank row where data changes).

The data is repetitive and can be eliminated; however, within each group there, something prevents it from being a duplicate.

Short of going through each group (some have 5 lines, some have 10, etc), how can I consolidate each group of rows into one?

For example:

[TABLE="width: 500"]
<tbody>[TR]
[TD]PN[/TD]
[TD]Model Code[/TD]
[TD]Model[/TD]
[TD]SOP[/TD]
[TD]Desc[/TD]
[TD]Cost[/TD]
[TD]Due Date[/TD]
[/TR]
[TR]
[TD]ABCD[/TD]
[TD]88B[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl68, width: 64"]New Version[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl68, width: 64"]201901[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl68, width: 64"]Widget[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl68, width: 64"]201903[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD]ABCD[/TD]
[TD]88B[/TD]
[TD][/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl68, width: 64"]201901[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl68, width: 64"]Widget[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl68, width: 64"] $ 89.99 [/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl68, width: 64"]201903[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD]ABCD[/TD]
[TD][/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl68, width: 64"]New Version[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl68, width: 64"]201901[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl68, width: 64"]Widget[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl68, width: 64"] $ 89.99 [/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl68, width: 64"]201903[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
</tbody>[/TABLE]


Of course, there are about 50 columns of information.

How can I combine these three rows into one to look like:

[TABLE="width: 500"]
<tbody>[TR]
[TD]Model Code[/TD]
[TD]Model[/TD]
[TD]SOP[/TD]
[TD]Desc[/TD]
[TD]Cost[/TD]
[TD]Due Date[/TD]
[/TR]
[TR]
[TD]ABCD[/TD]
[TD]88B[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl68, width: 64"]New Version[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl68, width: 64"]201901[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 64"]
<tbody>[TR]
[TD="class: xl68, width: 64"]Widget[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]201903[/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

Thanks!
 

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your expected result is a little weird so maybe like this with PowerQuery:

[Table="width:, class:head"]
[tr=bgcolor:#FFFFFF][td=bgcolor:#5B9BD5]PN[/td][td=bgcolor:#5B9BD5]Model Code[/td][td=bgcolor:#5B9BD5]Model[/td][td=bgcolor:#5B9BD5]SOP[/td][td=bgcolor:#5B9BD5]Desc[/td][td=bgcolor:#5B9BD5]Cost[/td][td=bgcolor:#5B9BD5]Due Date[/td][td][/td][td=bgcolor:#70AD47]PN[/td][td=bgcolor:#70AD47]Model Code[/td][td=bgcolor:#70AD47]Model[/td][td=bgcolor:#70AD47]SOP[/td][td=bgcolor:#70AD47]Desc[/td][td=bgcolor:#70AD47]Cost[/td][td=bgcolor:#70AD47]Due Date[/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]ABCD[/td][td=bgcolor:#DDEBF7]88B[/td][td=bgcolor:#DDEBF7]New Version[/td][td=bgcolor:#DDEBF7]
201901​
[/td][td=bgcolor:#DDEBF7]Widget[/td][td=bgcolor:#DDEBF7][/td][td=bgcolor:#DDEBF7]
201903​
[/td][td][/td][td=bgcolor:#E2EFDA]ABCD[/td][td=bgcolor:#E2EFDA]88B[/td][td=bgcolor:#E2EFDA]New Version[/td][td=bgcolor:#E2EFDA]201901[/td][td=bgcolor:#E2EFDA]Widget[/td][td=bgcolor:#E2EFDA]$ 89.99[/td][td=bgcolor:#E2EFDA]201903[/td][/tr]

[tr=bgcolor:#FFFFFF][td]ABCD[/td][td]88B[/td][td][/td][td]
201901​
[/td][td]Widget[/td][td]$ 89.99[/td][td]
201903​
[/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#DDEBF7]ABCD[/td][td=bgcolor:#DDEBF7][/td][td=bgcolor:#DDEBF7]New Version[/td][td=bgcolor:#DDEBF7]
201901​
[/td][td=bgcolor:#DDEBF7]Widget[/td][td=bgcolor:#DDEBF7]$ 89.99[/td][td=bgcolor:#DDEBF7]
201903​
[/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][td][/td][/tr]
[/table]

Code: 
[SIZE=1]let
    Source = Excel.CurrentWorkbook(){[Name="Table13"]}[Content],
    #"Grouped Rows" = Table.Group(Source, {"PN"}, {{"Count", each _, type table}}),
    #"Added Custom" = Table.AddColumn(#"Grouped Rows", "Model Code", each List.Distinct(Table.Column([Count],"Model Code"))),
    #"Added Custom1" = Table.AddColumn(#"Added Custom", "Model", each List.Distinct(Table.Column([Count],"Model"))),
    #"Added Custom2" = Table.AddColumn(#"Added Custom1", "SOP", each List.Distinct(Table.Column([Count],"SOP"))),
    #"Added Custom3" = Table.AddColumn(#"Added Custom2", "Desc", each List.Distinct(Table.Column([Count],"Desc"))),
    #"Added Custom4" = Table.AddColumn(#"Added Custom3", "Cost", each List.Distinct(Table.Column([Count],"Cost"))),
    #"Added Custom5" = Table.AddColumn(#"Added Custom4", "Due Date", each List.Distinct(Table.Column([Count],"Due Date"))),
    #"Extracted Values" = Table.TransformColumns(#"Added Custom5", {"Model Code", each Text.Combine(List.Transform(_, Text.From)), type text}),
    #"Extracted Values1" = Table.TransformColumns(#"Extracted Values", {"Model", each Text.Combine(List.Transform(_, Text.From)), type text}),
    #"Extracted Values2" = Table.TransformColumns(#"Extracted Values1", {"SOP", each Text.Combine(List.Transform(_, Text.From)), type text}),
    #"Extracted Values3" = Table.TransformColumns(#"Extracted Values2", {"Desc", each Text.Combine(List.Transform(_, Text.From)), type text}),
    #"Extracted Values4" = Table.TransformColumns(#"Extracted Values3", {"Cost", each Text.Combine(List.Transform(_, Text.From)), type text}),
    #"Extracted Values5" = Table.TransformColumns(#"Extracted Values4", {"Due Date", each Text.Combine(List.Transform(_, Text.From)), type text})
in
    #"Extracted Values5"[/SIZE]
 
Upvote 0
sandy666 said:
your expected result is a little weird so maybe like this with PowerQuery:

[TABLE="class: head"]
<tbody>[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] "]
[TD="bgcolor: #5B9BD5"][COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]PN[/COLOR][/TD]
[TD="bgcolor: #5B9BD5"][COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]Model Code[/COLOR][/TD]
[TD="bgcolor: #5B9BD5"][COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]Model[/COLOR][/TD]
[TD="bgcolor: #5B9BD5"][COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]SOP[/COLOR][/TD]
[TD="bgcolor: #5B9BD5"][COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]Desc[/COLOR][/TD]
[TD="bgcolor: #5B9BD5"][COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]Cost[/COLOR][/TD]
[TD="bgcolor: #5B9BD5"][COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]Due Date[/COLOR][/TD]
[TD][/TD]
[TD="bgcolor: #70AD47"][COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]PN[/COLOR][/TD]
[TD="bgcolor: #70AD47"][COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]Model Code[/COLOR][/TD]
[TD="bgcolor: #70AD47"][COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]Model[/COLOR][/TD]
[TD="bgcolor: #70AD47"][COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]SOP[/COLOR][/TD]
[TD="bgcolor: #70AD47"][COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]Desc[/COLOR][/TD]
[TD="bgcolor: #70AD47"][COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]Cost[/COLOR][/TD]
[TD="bgcolor: #70AD47"][COLOR=[URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] ]Due Date[/COLOR][/TD]
[/TR]
[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] "]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=DDEBF7]#DDEBF7[/URL] "]ABCD[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=DDEBF7]#DDEBF7[/URL] "]88B[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=DDEBF7]#DDEBF7[/URL] "]New Version[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=DDEBF7]#DDEBF7[/URL] "]
201901​
[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=DDEBF7]#DDEBF7[/URL] "]Widget[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=DDEBF7]#DDEBF7[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=DDEBF7]#DDEBF7[/URL] "]
201903​
[/TD]
[TD][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E2EFDA]#E2EFDA[/URL] "]ABCD[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E2EFDA]#E2EFDA[/URL] "]88B[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E2EFDA]#E2EFDA[/URL] "]New Version[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E2EFDA]#E2EFDA[/URL] "]201901[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E2EFDA]#E2EFDA[/URL] "]Widget[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E2EFDA]#E2EFDA[/URL] "]$ 89.99[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=E2EFDA]#E2EFDA[/URL] "]201903[/TD]
[/TR]
[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] "]
[TD]ABCD[/TD]
[TD]88B[/TD]
[TD][/TD]
[TD]
201901​
[/TD]
[TD]Widget[/TD]
[TD]$ 89.99[/TD]
[TD]
201903​
[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=FFFFFF]#FFFFFF[/URL] "]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=DDEBF7]#DDEBF7[/URL] "]ABCD[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=DDEBF7]#DDEBF7[/URL] "][/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=DDEBF7]#DDEBF7[/URL] "]New Version[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=DDEBF7]#DDEBF7[/URL] "]
201901​
[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=DDEBF7]#DDEBF7[/URL] "]Widget[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=DDEBF7]#DDEBF7[/URL] "]$ 89.99[/TD]
[TD="bgcolor: [URL=https://www.mrexcel.com/forum/usertag.php?do=list&action=hash&hash=DDEBF7]#DDEBF7[/URL] "]
201903​
[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]


Code: 
[SIZE=1]let
    Source = Excel.CurrentWorkbook(){[Name="Table13"]}[Content],
    #"Grouped Rows" = Table.Group(Source, {"PN"}, {{"Count", each _, type table}}),
    #"Added Custom" = Table.AddColumn(#"Grouped Rows", "Model Code", each List.Distinct(Table.Column([Count],"Model Code"))),
    #"Added Custom1" = Table.AddColumn(#"Added Custom", "Model", each List.Distinct(Table.Column([Count],"Model"))),
    #"Added Custom2" = Table.AddColumn(#"Added Custom1", "SOP", each List.Distinct(Table.Column([Count],"SOP"))),
    #"Added Custom3" = Table.AddColumn(#"Added Custom2", "Desc", each List.Distinct(Table.Column([Count],"Desc"))),
    #"Added Custom4" = Table.AddColumn(#"Added Custom3", "Cost", each List.Distinct(Table.Column([Count],"Cost"))),
    #"Added Custom5" = Table.AddColumn(#"Added Custom4", "Due Date", each List.Distinct(Table.Column([Count],"Due Date"))),
    #"Extracted Values" = Table.TransformColumns(#"Added Custom5", {"Model Code", each Text.Combine(List.Transform(_, Text.From)), type text}),
    #"Extracted Values1" = Table.TransformColumns(#"Extracted Values", {"Model", each Text.Combine(List.Transform(_, Text.From)), type text}),
    #"Extracted Values2" = Table.TransformColumns(#"Extracted Values1", {"SOP", each Text.Combine(List.Transform(_, Text.From)), type text}),
    #"Extracted Values3" = Table.TransformColumns(#"Extracted Values2", {"Desc", each Text.Combine(List.Transform(_, Text.From)), type text}),
    #"Extracted Values4" = Table.TransformColumns(#"Extracted Values3", {"Cost", each Text.Combine(List.Transform(_, Text.From)), type text}),
    #"Extracted Values5" = Table.TransformColumns(#"Extracted Values4", {"Due Date", each Text.Combine(List.Transform(_, Text.From)), type text})
in
    #"Extracted Values5"[/SIZE]
Click to expand...
Hi Sandy666,

Thanks for replying so quickly. Sorry, when I pasted my example it came out funny. It should look like your example.

Basically, I'd have to do this for each column using its heading?

Thanks
Liz
 
Upvote 0
headers should be exactly the same like in your example from your post (or from blue table from post #2 )
You need group by first column, and use List.Distinct(Table.Column(...)) for the rest... etc... (edit: for each column except first)
here is excel file with your example.

or your example was not representative ?
 
Last edited:
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