Comparing data in two columns against two data ranges

G

Galveston

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Nov 17, 2011
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2
I am using Excel 2007.
I have been handed the task of compiling 10 years of scheduling data into something meaningful. I have 120 spreadsheets of scheduling info, one for each month in the last 10 years across 4 departments.

I need to extract the data for one department, unfortunately it is the busiest one and uses 29 seperate job codes and works in 69 seperate countries.

A17:45
<TABLE style="WIDTH: 414pt; BORDER-COLLAPSE: collapse" cellSpacing=0 cellPadding=0 width=552 border=0><COLGROUP><COL style="WIDTH: 61pt; mso-width-source: userset; mso-width-alt: 2304" width=81><COL style="WIDTH: 353pt; mso-width-source: userset; mso-width-alt: 13397" width=471><TBODY><TR style="HEIGHT: 13.5pt" height=18><TD class=xl67 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext 1pt solid; BORDER-LEFT: windowtext 1pt solid; WIDTH: 61pt; BORDER-BOTTOM: windowtext 1pt solid; HEIGHT: 13.5pt; BACKGROUND-COLOR: transparent" width=81 height=18>Code</TD><TD class=xl68 style="BORDER-RIGHT: windowtext 1pt solid; BORDER-TOP: windowtext 1pt solid; BORDER-LEFT: #f0f0f0; WIDTH: 353pt; BORDER-BOTTOM: windowtext 1pt solid; BACKGROUND-COLOR: transparent" width=471>Job</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl69 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: #f0f0f0; BORDER-LEFT: windowtext 1pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>ACP</TD><TD class=xl70 style="BORDER-RIGHT: windowtext 1pt solid; BORDER-TOP: #f0f0f0; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">Alternate Compliance Program Inspection</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl69 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: #f0f0f0; BORDER-LEFT: windowtext 1pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>ANN</TD><TD class=xl70 style="BORDER-RIGHT: windowtext 1pt solid; BORDER-TOP: #f0f0f0; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">Annual Examination</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl71 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 1pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>COI</TD><TD class=xl72 style="BORDER-RIGHT: windowtext 1pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">Certificate of Inspection</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl74 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 1pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>COC</TD><TD class=xl73 style="BORDER-RIGHT: windowtext 1pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">Certificate of Compliance</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl71 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 1pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: transparent" height=17>REF</TD><TD class=xl72 style="BORDER-RIGHT: windowtext 1pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">REFLAG Inspection</TD></TR></TBODY></TABLE>

Each month has two columns that lists a job code (columns AJ2:AJ90) and a country code (columns AK2:AK90).
AJ2:90 AK2:90
<TABLE style="WIDTH: 90pt; BORDER-COLLAPSE: collapse" cellSpacing=0 cellPadding=0 width=120 border=0><COLGROUP><COL style="WIDTH: 45pt; mso-width-source: userset; mso-width-alt: 1706" width=60><COL style="WIDTH: 45pt; mso-width-source: userset; mso-width-alt: 1706" width=60><TBODY><TR style="HEIGHT: 26.25pt; mso-height-source: userset" height=35><TD class=xl69 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext 0.5pt solid; BORDER-LEFT: windowtext 0.5pt solid; WIDTH: 45pt; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 26.25pt; BACKGROUND-COLOR: transparent" width=60 height=35>Activity</TD><TD class=xl70 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext 0.5pt solid; BORDER-LEFT: windowtext; WIDTH: 45pt; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent" width=60>Country</TD></TR><TR style="HEIGHT: 13.9pt; mso-height-source: userset" height=18><TD class=xl68 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 13.9pt; BACKGROUND-COLOR: transparent" height=18></TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent"></TD></TR><TR style="HEIGHT: 13.9pt; mso-height-source: userset" height=18><TD class=xl68 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 13.9pt; BACKGROUND-COLOR: transparent" height=18>MTG</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">NL</TD></TR><TR style="HEIGHT: 13.9pt; mso-height-source: userset" height=18><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 13.9pt; BACKGROUND-COLOR: transparent" height=18>LBP</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">NL</TD></TR><TR style="HEIGHT: 13.9pt; mso-height-source: userset" height=18><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 13.9pt; BACKGROUND-COLOR: transparent" height=18>LRF</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">AE</TD></TR><TR style="HEIGHT: 13.9pt; mso-height-source: userset" height=18><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 13.9pt; BACKGROUND-COLOR: transparent" height=18>SFP</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">FI</TD></TR><TR style="HEIGHT: 13.9pt; mso-height-source: userset" height=18><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; HEIGHT: 13.9pt; BACKGROUND-COLOR: transparent" height=18>LBP</TD><TD class=xl65 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: transparent">UK</TD></TR></TBODY></TABLE>

I have made a seperate Country Code worksheet to count the country data, the country codes are in cells B3:71.

I used this formula for each month to calculate the countries: COUNTIF('JAN01'!AK$1:AK$90,$B8)+.... where B8 was the country code. I can use the countif function to calculate how many times we have gone to a specific country but that is for the entire office, and that is where I have a problem.

I am looking for a formula that checks columns AK3:AK90 and AJ3:AJ90 to see if we were in that country for one of the jobs in that specific department. Ideally I could string the calculation together to graph annual visits to check for increasing or declining visits to each country.

<TABLE style="WIDTH: 215pt; BORDER-COLLAPSE: collapse" cellSpacing=0 cellPadding=0 width=287 border=0><COLGROUP><COL style="WIDTH: 98pt; mso-width-source: userset; mso-width-alt: 3726" width=131><COL style="WIDTH: 39pt; mso-width-source: userset; mso-width-alt: 1479" span=3 width=52><TBODY><TR style="HEIGHT: 26.25pt; mso-height-source: userset" height=35><TD class=xl69 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: windowtext 1pt solid; BORDER-LEFT: navy 1pt solid; WIDTH: 98pt; BORDER-BOTTOM: windowtext 1pt solid; HEIGHT: 26.25pt; BACKGROUND-COLOR: white" width=131 height=35>CODE</TD><TD class=xl71 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: windowtext 1pt solid; BORDER-LEFT: windowtext 1pt solid; WIDTH: 39pt; BORDER-BOTTOM: windowtext 1pt solid; BACKGROUND-COLOR: transparent" width=52>ACP</TD><TD class=xl71 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: windowtext 1pt solid; BORDER-LEFT: windowtext 1pt solid; WIDTH: 39pt; BORDER-BOTTOM: windowtext 1pt solid; BACKGROUND-COLOR: transparent" width=52>COI / ANN</TD><TD class=xl71 style="BORDER-RIGHT: #f0f0f0; BORDER-TOP: windowtext 1pt solid; BORDER-LEFT: windowtext 1pt solid; WIDTH: 39pt; BORDER-BOTTOM: windowtext 1pt solid; BACKGROUND-COLOR: transparent" width=52>COC / PSC</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl66 style="BORDER-RIGHT: #3366ff 0.5pt solid; BORDER-TOP: #f0f0f0; BORDER-LEFT: navy 1pt solid; WIDTH: 98pt; BORDER-BOTTOM: #3366ff 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: white" width=131 height=17>AO</TD><TD class=xl70 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: #f0f0f0; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: #eeece1" align=right>0.0</TD><TD class=xl70 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: #f0f0f0; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: #eeece1" align=right>10.0</TD><TD class=xl70 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: #f0f0f0; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: #eeece1" align=right>12.0</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl67 style="BORDER-RIGHT: #3366ff 0.5pt solid; BORDER-TOP: #3366ff; BORDER-LEFT: navy 1pt solid; WIDTH: 98pt; BORDER-BOTTOM: #3366ff 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: white" width=131 height=17>BH</TD><TD class=xl68 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: #eeece1" align=right>0.0</TD><TD class=xl68 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: #eeece1" align=right>0.0</TD><TD class=xl68 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: #eeece1" align=right>0.0</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl67 style="BORDER-RIGHT: #3366ff 0.5pt solid; BORDER-TOP: #3366ff; BORDER-LEFT: navy 1pt solid; WIDTH: 98pt; BORDER-BOTTOM: #3366ff 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: white" width=131 height=17>BE</TD><TD class=xl68 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: #eeece1" align=right>2.0</TD><TD class=xl68 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: #eeece1" align=right>4.0</TD><TD class=xl68 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: #eeece1" align=right>14.0</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl67 style="BORDER-RIGHT: #3366ff 0.5pt solid; BORDER-TOP: #3366ff; BORDER-LEFT: navy 1pt solid; WIDTH: 98pt; BORDER-BOTTOM: #3366ff 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: white" width=131 height=17>BG</TD><TD class=xl68 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: #eeece1" align=right>1.0</TD><TD class=xl68 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: #eeece1" align=right>0.0</TD><TD class=xl68 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: #eeece1" align=right>0.0</TD></TR><TR style="HEIGHT: 12.75pt" height=17><TD class=xl67 style="BORDER-RIGHT: #3366ff 0.5pt solid; BORDER-TOP: #3366ff; BORDER-LEFT: navy 1pt solid; WIDTH: 98pt; BORDER-BOTTOM: #3366ff 0.5pt solid; HEIGHT: 12.75pt; BACKGROUND-COLOR: white" width=131 height=17>CM</TD><TD class=xl68 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext 0.5pt solid; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: #eeece1" align=right>14.0</TD><TD class=xl68 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: #eeece1" align=right>17.0</TD><TD class=xl68 style="BORDER-RIGHT: windowtext 0.5pt solid; BORDER-TOP: windowtext; BORDER-LEFT: windowtext; BORDER-BOTTOM: windowtext 0.5pt solid; BACKGROUND-COLOR: #eeece1" align=right>21.0</TD></TR></TBODY></TABLE>

Any thoughts, hints, suggestions would be greatly appreciated.
 

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Forgive me if I'm not understanding fully, but could you use COUNTIFS? Does the same as a COUNTIF but with multiple criteria.

Rich
 
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I will check that option right now and report back. I am far from being a Excel'pert but apparently the top brass think otherwise.
 
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