Calculate a cell value based on a specific string in a separate cell

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vipin30sep

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Joined
Feb 14, 2019
Messages
20
Hello,

The first column contains a string of values as mentioned below . In 2nd column, I need to strip out specific info from Col 1 (as mentioned below). I tried using a formula like this - =LOOKUP(MID(AS2,12,3),{"Lar","X-L"," Sma"},{"Large","X-Large","Small"}) , but its not calculating the values correctly. Appreciate if you can help here. Thanks in advance!

[TABLE="width: 500"]
<tbody>[TR]
[TD][TABLE="width: 251"]
<tbody>[TR]
[TD="width: 251"][{"name": "wedding_type", "value": "Mr. & Mrs."}, {"name": "shirt_size", "value": "X-Large"}][/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD][TABLE="width: 184"]
<tbody>[TR]
[TD="width: 184"]Mr. & Mrs. X-Large[/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[/TR]
[TR]
[TD][TABLE="width: 251"]
<tbody>[TR]
[TD="width: 251"][{"name": "wedding_type", "value": "Mr. & Mrs."}, {"name": "shirt_size", "value": "Large"}][/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]Mr. & Mrs. Large[/TD]
[/TR]
[TR]
[TD][TABLE="width: 251"]
<tbody>[TR]
[TD="width: 251"][{"name": "wedding_type", "value": "Mr. & Mrs."}, {"name": "shirt_size", "value": "Small"}][/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]Mr. & Mrs. Small[/TD]
[/TR]
[TR]
[TD][TABLE="width: 251"]
<tbody>[TR]
[TD="width: 251"][{"name": "wedding_type", "value": "Mr. & Mrs."}, {"name": "shirt_size", "value": "2XL"}][/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]Mr. & Mrs. 2XL[/TD]
[/TR]
[TR]
[TD][TABLE="width: 251"]
<tbody>[TR]
[TD="width: 251"][{"name": "wedding_type", "value": "Mr. & Mrs."}, {"name": "shirt_size", "value": "Medium"}][/TD]
[/TR]
</tbody>[/TABLE]
[/TD]
[TD]Mr. & Mrs. Medium[/TD]
[/TR]
</tbody>[/TABLE]
 

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Does the VLOOKUP table have to be sorted?
No! when you are using an exact match, the VLOOKUP table can be in any order. Best-selling items at the top is actually the best.
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Hey,

Assuming the values provided are in cells A1 to A5 try this in B1 and copy down:

B1:
Code: 
CONCAT(TRIM(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(MID(SUBSTITUTE(MID(SUBSTITUTE(A1,"{",REPT(" ",LEN(A1))),(2-1)*LEN(A1)+1,LEN(A1)),":",REPT(" ",LEN(A1))),(3-1)*LEN(A1)+1,LEN(A1)),CHAR(34),""),CHAR(125),""),CHAR(44),"")),CHAR(32),TRIM(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(MID(SUBSTITUTE(MID(SUBSTITUTE(A1,"{",REPT(" ",LEN(A1))),(3-1)*LEN(A1)+1,LEN(A1)),":",REPT(" ",LEN(A1))),(3-1)*LEN(A1)+1,LEN(A1)),CHAR(34),""),CHAR(125),""),CHAR(93),"")))
 
Upvote 0
Wonderful!

This works!, appreciate your help. I have one more thing, I want to do sorting based on the sizes, like Small should come in 1st row, then medium, large and so on. How can that be done?
Is there a simple formula that I could use, or could you please help me understand the formula a bit. Thanks in advance!


tyija1995 said:
Hey,

Assuming the values provided are in cells A1 to A5 try this in B1 and copy down:

B1:
Code: 
CONCAT(TRIM(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(MID(SUBSTITUTE(MID(SUBSTITUTE(A1,"{",REPT(" ",LEN(A1))),(2-1)*LEN(A1)+1,LEN(A1)),":",REPT(" ",LEN(A1))),(3-1)*LEN(A1)+1,LEN(A1)),CHAR(34),""),CHAR(125),""),CHAR(44),"")),CHAR(32),TRIM(SUBSTITUTE(SUBSTITUTE(SUBSTITUTE(MID(SUBSTITUTE(MID(SUBSTITUTE(A1,"{",REPT(" ",LEN(A1))),(3-1)*LEN(A1)+1,LEN(A1)),":",REPT(" ",LEN(A1))),(3-1)*LEN(A1)+1,LEN(A1)),CHAR(34),""),CHAR(125),""),CHAR(93),"")))
Click to expand...
 
Upvote 0
For those forum visitors who have Excel that does not contain the CONCAT function, they may use this formula below.

If it is a variable position of specific characters
Code: 
=IFERROR(LEFT(MID(A1,FIND(":",A1,FIND(" ",A1)+1)+3,256),FIND(TEXT("""","00"),MID(A1,FIND(":",A1,FIND(" ",A1)+1)+3,256))-1),MID(A1,FIND(":",A1,FIND(" ",A1)+1)+3,256)) &" "&IFERROR(LEFT(MID(TRIM(RIGHT(SUBSTITUTE(A1,":",REPT(" ",LEN(A1))),LEN(A1))),2,100),FIND(TEXT("""","00"),MID(TRIM(RIGHT(SUBSTITUTE(A1,":",REPT(" ",LEN(A1))),LEN(A1))),2,100))-1),MID(TRIM(RIGHT(SUBSTITUTE(A1,":",REPT(" ",LEN(A1))),LEN(A1))),2,100))
If it is a fixed position of specific characters
Code: 
=MID(A1,37,10)&" "&IFERROR(LEFT(MID(A1,84,10),FIND(TEXT("""","00"),MID(A1,84,10))-1),MID(A1,84,10))
I hope that some users of Excel will help this.
 
Upvote 0
Thanks,

The 2nd formula works perfect for my scenario. I just need the ability to perform sorting based on sizes, like Small should come in first row, medium then large and so on. How can that be achieved?

navic said:
For those forum visitors who have Excel that does not contain the CONCAT function, they may use this formula below.

If it is a variable position of specific characters
Code: 
=IFERROR(LEFT(MID(A1,FIND(":",A1,FIND(" ",A1)+1)+3,256),FIND(TEXT("""","00"),MID(A1,FIND(":",A1,FIND(" ",A1)+1)+3,256))-1),MID(A1,FIND(":",A1,FIND(" ",A1)+1)+3,256)) &" "&IFERROR(LEFT(MID(TRIM(RIGHT(SUBSTITUTE(A1,":",REPT(" ",LEN(A1))),LEN(A1))),2,100),FIND(TEXT("""","00"),MID(TRIM(RIGHT(SUBSTITUTE(A1,":",REPT(" ",LEN(A1))),LEN(A1))),2,100))-1),MID(TRIM(RIGHT(SUBSTITUTE(A1,":",REPT(" ",LEN(A1))),LEN(A1))),2,100))
If it is a fixed position of specific characters
Code: 
=MID(A1,37,10)&" "&IFERROR(LEFT(MID(A1,84,10),FIND(TEXT("""","00"),MID(A1,84,10))-1),MID(A1,84,10))
I hope that some users of Excel will help this.
Click to expand...
 
Upvote 0
vipin30sep said:
Wonderful!

This works!, appreciate your help. I have one more thing, I want to do sorting based on the sizes, like Small should come in 1st row, then medium, large and so on. How can that be done?
Is there a simple formula that I could use, or could you please help me understand the formula a bit. Thanks in advance!
Click to expand...

Hey,

I'm not actually sure of a good way to sort it in that manner!

The formula basically breaks down the text into sections - first using the "{" brace and then the ":" - with the sections split I then saw that the Mr & Mrs appears within the first "{" brace and the 2nd comma. It's probably going a bit of a long way around it but it should be dynamic enough to work, it does assume a fixed sub-position of the salutations and the shirt size value (i.e. after 2nd colon etc).

The extra substitutes just get rid of the "debris" such as leftover braces and such. I referenced some of these with CHAR instead of "}" - no real reason behind this to be honest, except sometimes the forums seem to omit certain characters!! Especially with less than, greater thans I have found.

The Concat just shoves the title with a space and then the size.

A small example to try understand the logic further if you're interested:

String: "Example string: hello world" (In cell A1)

=SUBSTITUTE(A1, ":", REPT(" ",LEN(A1)))

This will split the string by the colon into two parts if you will.
To reference the second part (after the first colon) use TRIM(MID(SUBSTITUTE(A1, ":", REPT(" ",LEN(A1))),(2-1)*LEN(A1)+1,LEN(A1)))

The 2 in red refers to the 2nd part, if you change this to a 1 then you'll see "Example string" instead!
 
Upvote 0
I just need the ability to perform sorting based on sizes, like Small should come in first row, medium then large and so on
Click to expand...
Hi @win30sep
Based on the formulas in my post above, I have a suggestion for sort data.
Create the 'SIZE' named range (cell range 'E2:F6').
In addition, create and use the 'Helper' column 'C'.
In cell 'C2', place the following formula below (copy down).
Code: 
=VLOOKUP(TRIM(RIGHT(SUBSTITUTE(B2,".",REPT(" ",LEN(B2))),LEN(B2))),size,2,FALSE)
Sorting:
Select range 'A2:C6' and click 'Custom Sort' on 'Home -> Sort & Filter'. Sort by column 'Helper'.
I hope this helped you.

[TABLE="width: 1050"]
<tbody>[TR]
[TD]Row/Col[/TD]
[TD]A[/TD]
[TD]B[/TD]
[TD]C[/TD]
[TD]D[/TD]
[TD]E[/TD]
[TD]F[/TD]
[/TR]
[TR]
[TD]1[/TD]
[TD]Data[/TD]
[TD]Result[/TD]
[TD]Helper[/TD]
[TD][/TD]
[TD="colspan: 2"]SIZE - named range[/TD]
[/TR]
[TR]
[TD]2[/TD]
[TD][{"name": "wedding_type", "value": "Mr. & Mrs."}, {"name": "shirt_size", "value": "Small"}][/TD]
[TD]Mr. & Mrs. Small[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD]Small[/TD]
[TD="align: right"]1[/TD]
[/TR]
[TR]
[TD]3[/TD]
[TD][{"name": "wedding_type", "value": "Mr. & Mrs."}, {"name": "shirt_size", "value": "Large"}][/TD]
[TD]Mr. & Mrs. Large[/TD]
[TD="align: right"]2[/TD]
[TD][/TD]
[TD]Large[/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD]4[/TD]
[TD][{"name": "wedding_type", "value": "Mr. & Mrs."}, {"name": "shirt_size", "value": "Medium"}][/TD]
[TD]Mr. & Mrs. Medium[/TD]
[TD="align: right"]3[/TD]
[TD][/TD]
[TD]Medium[/TD]
[TD="align: right"]3[/TD]
[/TR]
[TR]
[TD]5[/TD]
[TD][{"name": "wedding_type", "value": "Mr. & Mrs."}, {"name": "shirt_size", "value": "X-Large"}][/TD]
[TD]Mr. & Mrs. X-Large[/TD]
[TD="align: right"]4[/TD]
[TD][/TD]
[TD]X-Large[/TD]
[TD="align: right"]4[/TD]
[/TR]
[TR]
[TD]6[/TD]
[TD][{"name": "wedding_type", "value": "Mr. & Mrs."}, {"name": "shirt_size", "value": "2XL"}][/TD]
[TD]Mr. & Mrs. 2XL[/TD]
[TD="align: right"]5[/TD]
[TD][/TD]
[TD]2XL[/TD]
[TD="align: right"]5[/TD]
[/TR]
</tbody>[/TABLE]
 
Upvote 0
Thanks @navic,

The custom sorting works! Is there a way I can do this as part of macro?



navic said:
Hi @win30sep
Based on the formulas in my post above, I have a suggestion for sort data.
Create the 'SIZE' named range (cell range 'E2:F6').
In addition, create and use the 'Helper' column 'C'.
In cell 'C2', place the following formula below (copy down).
Code: 
=VLOOKUP(TRIM(RIGHT(SUBSTITUTE(B2,".",REPT(" ",LEN(B2))),LEN(B2))),size,2,FALSE)
Sorting:
Select range 'A2:C6' and click 'Custom Sort' on 'Home -> Sort & Filter'. Sort by column 'Helper'.
I hope this helped you.

[TABLE="width: 1050"]
<tbody>[TR]
[TD]Row/Col[/TD]
[TD]A[/TD]
[TD]B[/TD]
[TD]C[/TD]
[TD]D[/TD]
[TD]E[/TD]
[TD]F[/TD]
[/TR]
[TR]
[TD]1[/TD]
[TD]Data[/TD]
[TD]Result[/TD]
[TD]Helper[/TD]
[TD][/TD]
[TD="colspan: 2"]SIZE - named range[/TD]
[/TR]
[TR]
[TD]2[/TD]
[TD][{"name": "wedding_type", "value": "Mr. & Mrs."}, {"name": "shirt_size", "value": "Small"}][/TD]
[TD]Mr. & Mrs. Small[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD]Small[/TD]
[TD="align: right"]1[/TD]
[/TR]
[TR]
[TD]3[/TD]
[TD][{"name": "wedding_type", "value": "Mr. & Mrs."}, {"name": "shirt_size", "value": "Large"}][/TD]
[TD]Mr. & Mrs. Large[/TD]
[TD="align: right"]2[/TD]
[TD][/TD]
[TD]Large[/TD]
[TD="align: right"]2[/TD]
[/TR]
[TR]
[TD]4[/TD]
[TD][{"name": "wedding_type", "value": "Mr. & Mrs."}, {"name": "shirt_size", "value": "Medium"}][/TD]
[TD]Mr. & Mrs. Medium[/TD]
[TD="align: right"]3[/TD]
[TD][/TD]
[TD]Medium[/TD]
[TD="align: right"]3[/TD]
[/TR]
[TR]
[TD]5[/TD]
[TD][{"name": "wedding_type", "value": "Mr. & Mrs."}, {"name": "shirt_size", "value": "X-Large"}][/TD]
[TD]Mr. & Mrs. X-Large[/TD]
[TD="align: right"]4[/TD]
[TD][/TD]
[TD]X-Large[/TD]
[TD="align: right"]4[/TD]
[/TR]
[TR]
[TD]6[/TD]
[TD][{"name": "wedding_type", "value": "Mr. & Mrs."}, {"name": "shirt_size", "value": "2XL"}][/TD]
[TD]Mr. & Mrs. 2XL[/TD]
[TD="align: right"]5[/TD]
[TD][/TD]
[TD]2XL[/TD]
[TD="align: right"]5[/TD]
[/TR]
</tbody>[/TABLE]
Click to expand...
 
Upvote 0
A similar approach to the helper column @navic posted

With the strings in column A and the formulae to produce the substrings in column B, set column C (ID column) to search for the words "small", "medium", "X-large", "2XL", "large" and assign an ID to them.

The reason that order has been done is because X-large contains "large" so needs to be searched for first.

With the headers in 1st row, then C2 would become:

C2:
Code: 
IF(ISNUMBER(SEARCH("Small",B2)),1,IF(ISNUMBER(SEARCH("Medium",B2)),2,IF(ISNUMBER(SEARCH("X-Large",B2)),4,IF(ISNUMBER(SEARCH("2XL",B2)),5,IF(ISNUMBER(SEARCH("Large",B2)),3,6)))))

This assigns "small" to 1, "medium" to 2, "large" to 3, "x-large" to 4, "2xl" to 5 and any other to 6 - you can then sort by this column ascending.

I only thought of doing this way thanks to Navics solution - so props to navic. The main difference in this alternative way is that no named ranges are used
 
Upvote 0
@navic

I'm using this formula,

Code: 
MID(AR2,37,10)&" / "&IFERROR(LEFT(MID(AR2,84,10),FIND(TEXT("""","00"),MID(AR2,84,10))-1),MID(AR2,84,10))

I have one more option on the sizes. - Could you please help setting that out in this formula. The condition is for
[TABLE="width: 226"]
<colgroup><col></colgroup><tbody>[TR]
[TD]Mrs. & Mrs. / Large[/TD]
[/TR]
[TR]
[TD]Mrs. & Mrs. / Medium[/TD]
[/TR]
[TR]
[TD]Mrs. & Mrs. / Small and so on for all the sizes[/TD]
[/TR]
</tbody>[/TABLE]



vipin30sep said:
Thanks @navic,

The custom sorting works! Is there a way I can do this as part of macro?
Click to expand...
 
Upvote 0
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