Bank Transaction Description/Merchant Cleanup & Auto Categorize (like Mint)

[Poppiefresh]

I can't believe I couldn't find this anywhere. All my account transactions are downloaded into an Excel spreadsheet. I want to:

1. Cleanup the merchant name/description to be concise & understandable
   1. Run Transactions column A against the list of IFTT criteria on the AutoLookup tab and replace the value with the value from the lookup. In this example, Transactions cell A3 would match AutoLookup cell A4, so Transactions A3 would be overwritten by value in AutoLookup F4, and
2. Auto Categorize based on AutoLookup table. Transaction cell A4 would match against AutoLookup A5 so the value in AutoLookup D5 would populate Transactions B4.

The lists will keep growing as more transactions are added so the list needs to be dynamic and not static on both tabs.
It’s too much for a lookup and VBA is not my strong suit.

https://drive.google.com/open?id=1UXJ45pVyv5fYuM5dwjY0NJZc1Ew85Vuk

 

[sergioMabres]

Hi Poppie,
Here is a MACRO that I think does what you need

Sub CleanUpSelection()
    Dim s As Range
    Dim r As Range
    Dim n As Range
    Dim c As Range
    Set s = Selection
    Set n = Worksheets("Autolookup").Range("A3..A8")
    For Each r In s.Rows
        For Each c In n
            If InStr(r.Cells(1, 1), c.Text) > 0 Then
                r.Cells(1, 1).Value = Worksheets("Autolookup").Range("$E" & Mid(c.Address, 3, 20)).Value
                r.Cells(1, 4).Value = Worksheets("Autolookup").Range("$D" & Mid(c.Address, 3, 20)).Value
            End If
        Next c
    Next
    MsgBox "Done!"
End Sub

Description	Category	Amount	Account
Publix #1595 Glen Allen VA 08/13/19card 7		-$ 27.56	Checking
Walgreens #3681 Richmond VA 08/15/19card		-$ 7.80	Checking
Food Lion #1240 Richmond VA 08/11/19card		-$ 10.67	Checking
08/09 Wawa XXOO O		-$ 36.04	Checking
AFTER
Publix		-$ 27.56	Groceries
Walgreens		-$ 7.80	Groceries
Food Lion		-$ 10.67	Groceries
Wawa		-$ 36.04	Gas
Instructions
Go to Test page
Select range A2..D5
Call macro CleanUpSelection

<tbody>
</tbody>

You can test the macro in this sample file in https://1drv.ms/x/s!AovCE1fDrrdSnUVdXnq84LpLHZ_p?e=SzpX5a

Cheers
Sergio

 

[Poppiefresh]

The macro does perform the cleanup, but I was hoping for something that would not have to be re calibrated as new records are added. The original spreadsheet is in Google Sheets and I am trying to replicate this function in Excel since I'm not a "sheets" person. In the attached, I just add the new criteria to the AutoCat tab and when I select "Run" at the top, it automatically checks the columns on the Transactions tab without having to ever indicate a stopping row. The only thing it does not do is rename the transaction to be a clearer description and not the bank gibberish. I was hoping to add that step.

https://docs.google.com/spreadsheets/d/1FJBQDqDa3h_5139lXT2-GMVEnlxgbXVKqMg55cca5nU/edit?usp=sharing

 

[sergioMabres]

Hi Poppie,
The only thing that has to be re calibrated in the macro is in line, the real range of normalisation data change A3...A8 with your real data range:
Set n = Worksheets("Autolookup").Range("you range here")
Your real data range is the real Autolookup Description contains normalization list range, also you know there is an easy way to define a dynamic range using xlup function and only defining the column
The other range is dynamic, it is the selected range when you call the macro, so is not defined in the macro
I hope that helps
Cheers
Sergio

 

[sergioMabres]

Like this

Sub CleanUpSelection()
    Dim s As Range
    Dim r As Range
    Dim n As Range
    Dim c As Range
    Set s = Selection
    Set n = Worksheets("Autolookup").Range("A3..A" & Worksheets("Autolookup").Range("A50000").End(xlUp).Row)
    For Each r In s.Rows
        For Each c In n
            If InStr(r.Cells(1, 1), c.Text) > 0 Then
                r.Cells(1, 1).Value = Worksheets("Autolookup").Range("$E" & Mid(c.Address, 3, 20)).Value
                r.Cells(1, 4).Value = Worksheets("Autolookup").Range("$D" & Mid(c.Address, 3, 20)).Value
            End If
        Next c
    Next
End Sub

Test file at https://1drv.ms/x/s!AovCE1fDrrdSnVVn_-bvLVh0G-5W?e=pHl803
Cheers
Sergio