Automatically send email based on cell text, multiple variables

[Angela J]

Hello and thanks for helping. I am very new to VBA. I have a spreadsheet that needs to be emailed to different reviewers at different intervals based on the text in the cell. For example, if column O = "Y" then send email to userA@outlook.com; if column P = "Y" then send to userB@outlook.com; if column Q = "Y" then send to userC@outlook.com. So far I have the following, but don't know how to add the other variables without getting errors.

Private Sub Worksheet_Change(ByVal Target As Range)
    If Target.Cells.Count > 1 Then Exit Sub
    If Target.Address = "O2:O26" And Target.Value <> "" Then
        CreateMail
    End If
End Sub

Sub CreateMail()
    Dim OutApp As Object
    Dim OutMail As Object

    Set OutApp = CreateObject("Outlook.Application")
    Set OutMail = OutApp.CreateItem(0)

    On Error Resume Next
    With OutMail
        .To = "userA@outlook.com"
        .CC = ""
        .BCC = ""
        .Subject = "New document ready for review"
        .Body = "Hi, There is a new document ready for you to review."
        .Attachments.Add ("C:\")
        .Display
    End With
    On Error GoTo 0

    Set OutMail = Nothing
    Set OutApp = Nothing
End Sub

 

[Angela J]

Hello and thanks for helping. I am very new to VBA. I have a spreadsheet that needs to be emailed to different reviewers at different intervals based on the text in the cell. For example, if column O = "Y" then send email to userA@outlook.com; if column P = "Y" then send to userB@outlook.com; if column Q = "Y" then send to userC@outlook.com. So far I have the following, but don't know how to add the other variables without getting errors.

Private Sub Worksheet_Change(ByVal Target As Range)
    If Target.Cells.Count > 1 Then Exit Sub
    If Target.Address = "O2:O26" And Target.Value <> "" Then
        CreateMail
    End If
End Sub

Sub CreateMail()
    Dim OutApp As Object
    Dim OutMail As Object

    Set OutApp = CreateObject("Outlook.Application")
    Set OutMail = OutApp.CreateItem(0)

    On Error Resume Next
    With OutMail
        .To = "userA@outlook.com"
        .CC = ""
        .BCC = ""
        .Subject = "New document ready for review"
        .Body = "Hi, There is a new document ready for you to review."
        .Attachments.Add ("C:\")
        .Display
    End With
    On Error GoTo 0

    Set OutMail = Nothing
    Set OutApp = Nothing
End Sub

I figured out my mistake. No help needed with this one anymore.

 

[Angela J]

I figured out my mistake. No help needed with this one anymore.

My solution was that I did not end each of my if statements. BUT, I still have lots of questions regarding how to get this workbook to do what I want it to do. I have a multi sheet workbook, a sheet for each month of the year. I need to apply the macro to all sheets in the workbook. Ideally, I would like an email generated when a specific cell is populated AND the document is saved. There are 3 variables, based on which cell is populated, a different user is to be emailed. Do I apply this to ThisWorkbook under VBAobjects? I feel like I am missing a lot of steps needed to give me my desired outcome.

 

[Angela J]

Still looking for some help, maybe more clarification of what I need help with is needed. I am looking to have an email automatically sent to one of three recipients, dependent on which column is checked on the spreadsheet. I would like the email automatically sent after save. The code I have so far will display the email when prompted but will not send it automatically as I would like it to. This is what I have:

Private Sub Workbook_AfterSave(ByVal Success As Boolean)

If Target.Cells.Count > 1 Then Exit Sub
If Target.Address = "O2:O26" And Target.Value <> "" Then
CreateMail
End If
If Target.Address = "P2:P26" And Target.Value <> "" Then
CreateMail2
End If
If Target.Address = "Q2:Q26" And Target.Value <> "" Then
CreateMail3
End If


Sub CreateMail()
Dim OutApp As Object
Dim OutMail As Object

Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)

On Error Resume Next
With OutMail
.To = "UserA@outlook.com"
.CC = "userD@outlook.com"
.BCC = ""
.Subject = "New document ready for review"
.Body = "Hi UserA, There is a new document ready for you to review."
.Attachments.Add ("G:\Spreadsheet.xlsm")
.Display
End With
On Error GoTo 0

Set OutMail = Nothing
Set OutApp = Nothing
End Sub

Sub CreateMail2()
Dim OutApp As Object
Dim OutMail As Object

Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)

On Error Resume Next
With OutMail
.To = "UserC@outlook.com"
.CC = ""
.BCC = ""
.Subject = "Document ready for review/approval"
.Body = "Hi UserC, There is a new document ready for you to review."
.Attachments.Add ("G:\Spreadsheet.xlsm")
.Display
End With
On Error GoTo 0

Set OutMail = Nothing
Set OutApp = Nothing
End Sub

Sub CreateMail3()
Dim OutApp As Object
Dim OutMail As Object

Set OutApp = CreateObject("Outlook.Application")
Set OutMail = OutApp.CreateItem(0)

On Error Resume Next
With OutMail
.To = "userB@outlook.com"
.CC = ""
.BCC = ""
.Subject = "A document has been approved"
.Body = "Hi userB, A document has been approved and ready for you to follow up with."
.Attachments.Add ("G:\Spreadsheet.xlsm")
.Display
End With
On Error GoTo 0

Set OutMail = Nothing
Set OutApp = Nothing
End Sub