Automatically Pull Data from another Sheet to another sheet based on Criteria

[himaruasuka]

Good day!

I am curious if there is a way to pull a data from another sheet to another sheet. For example, I have an ORDER LIST where you can see all the orders 'delivered', 'unpaid', 'on-queue', and 'for delivery' statuses.

I want to make another sheet where you can 'filter-out' only the Unpaid or For Delivery or for On-Queue, like the picture below.

I have found one which I currently using, an array formula:

{=IFERROR(INDEX(ORDER!$B:$B,SMALL(IF(ORDER!$Q:$Q="FOR DELIVERY",ROW(ORDER!$B:$B)),ROW(ORDER!1:7))-0,1),"")}

This formula is working but It's too hassle to use it because of the calculating process is takes long time.

is there an alternative formula to use for this? your helping hand is much appreciated! Thanks in advance !

 

[MCLIFTO8]

I wouldn't use VBA for this task when the data model is faster to set up, easier to use and won't break if your data structure changes.

The excel data model gives you more flexibility in formatting and also allows you to add additional formula columns that won't affect your source data set.

1. Convert your sheet data into a ListObject Table if you haven't already done so.
   HOME > Format as Table
   
   
2. Then add it to the datamodel
   click table > Power Pivot > Add to data model
   
   
3. Then pull it back down into the spreadsheet/s of your choice.
   Home> Get Data using an existing connection (orange database icon) > tables tab > click your table > use the dialog to place where it should go.

Please note my instructions may be slightly different to yours as I'm using Office 365.

 

[Fluff]

because of the calculating process is takes long time.

That's because you are using whole column references, which you should not do (especially with an array formula) try limiting the range like

=IFERROR(INDEX(ORDER!$B$4:$B$1000,SMALL(IF(ORDER!$Q$4:$Q$1000="FOR DELIVERY",ROW(ORDER!$B$4:$B$1000)-ROW(ORDER!$B$4)+1),ROWS(A$1:A1)),1),"")