Auto renumber a queue

W

wreckerp

New Member
Joined
Oct 30, 2019
Messages
6
Hi all,

I have a list of items with a priority order with 1 being the highest priority. Sometimes, the priority will change and 1 will become 3.

Is there a way to auto renumber the cells so that when a priority changes (for example: #1 becomes #3 ), the list will automatically shift and readjust the priorities so that when I manually change #1 to #3 , #2 becomes 1 and #3 becomes 2 ?

I've seen an older thread with a similar problem but there wasn't any solutions.

Thanks in advance for the help.

[TABLE="class: grid, width: 500"]
<tbody>[TR]
[TD]Order/priority[/TD]
[TD]Items[/TD]
[TD]Price[/TD]
[/TR]
[TR]
[TD]1[/TD]
[TD]A[/TD]
[TD]100[/TD]
[/TR]
[TR]
[TD]2[/TD]
[TD]B[/TD]
[TD]50[/TD]
[/TR]
[TR]
[TD]3[/TD]
[TD]C[/TD]
[TD]35[/TD]
[/TR]
[TR]
[TD]4[/TD]
[TD]D[/TD]
[TD]30[/TD]
[/TR]
[TR]
[TD]5[/TD]
[TD]E[/TD]
[TD]65[/TD]
[/TR]
[TR]
[TD]6[/TD]
[TD]F[/TD]
[TD]10[/TD]
[/TR]
</tbody>[/TABLE]
 

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Welcome to the forum
It is possible to do what you want with VBA

Are there only 3 columns of data ?
Is each order/priority unique ?
(in other words - is every value in column A different to every other value in column A ?)
Is the data always sorted by priority ?
 
Upvote 0
This assumes 3 columns starting with column A, headers in row1
- range to match your data

Excel 2016 (Windows) 32 bit
[Table="width:, class:head"][tr=bgcolor:#E0E0F0][th] [/th][th]
A​
[/th][th]
B​
[/th][th]
C​
[/th][th]
D​
[/th][/tr]
[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
1​
[/td][td]Order/priority[/td][td]Items[/td][td]Price[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
2​
[/td][td]
1​
[/td][td]A[/td][td]
100​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
3​
[/td][td]
2​
[/td][td]B[/td][td]
200​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
4​
[/td][td=bgcolor:#FFFF00]
3​
[/td][td=bgcolor:#FFFF00]C[/td][td=bgcolor:#FFFF00]
300​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
5​
[/td][td]
4​
[/td][td]D[/td][td]
550​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
6​
[/td][td]
5​
[/td][td]E[/td][td]
70​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
7​
[/td][td]
6​
[/td][td]F[/td][td]
20​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
8​
[/td][td][/td][td][/td][td][/td][td][/td][/tr]
[/table][Table="width:, class:grid"][tr][td]Sheet: BEFORE[/td][/tr][/table]

Excel 2016 (Windows) 32 bit
[Table="width:, class:head"][tr=bgcolor:#E0E0F0][th] [/th][th]
A​
[/th][th]
B​
[/th][th]
C​
[/th][th]
D​
[/th][/tr]
[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
1​
[/td][td]Order/priority[/td][td]Items[/td][td]Price[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
2​
[/td][td=bgcolor:#FFFF00]
1​
[/td][td=bgcolor:#FFFF00]C[/td][td=bgcolor:#FFFF00]
300​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
3​
[/td][td]
2​
[/td][td]A[/td][td]
100​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
4​
[/td][td]
3​
[/td][td]B[/td][td]
200​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
5​
[/td][td]
4​
[/td][td]D[/td][td]
550​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
6​
[/td][td]
5​
[/td][td]E[/td][td]
70​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
7​
[/td][td]
6​
[/td][td]F[/td][td]
20​
[/td][td][/td][/tr]

[tr=bgcolor:#FFFFFF][td=bgcolor:#E0E0F0]
8​
[/td][td][/td][td][/td][td][/td][td][/td][/tr]
[/table][Table="width:, class:grid"][tr][td]Sheet: AFTER[/td][/tr][/table]

Code goes in SHEET module (will not work in Module1,Module2 etc)
right-click on sheet tab \ View Code \ paste code into that window \ back to Excel with {ALT}{F11}
save workbook as macro enabled

Code: 
Private Sub Worksheet_Change(ByVal Target As Range)
    Dim myRange As Range, newP As Double
    If Target.Count > 1 Then Exit Sub
    If Not IsNumeric(Target) Then Exit Sub
    Set myRange = Range("A2", Range("A" & Rows.Count).End(xlUp))
    If Not Intersect(Target, myRange) Is Nothing Then
        Application.EnableEvents = False
        newP = Target
        Target = WorksheetFunction.Max(myRange) + 1
        Call SortData(myRange)
        myRange(myRange.Rows.Count, 1) = newP - 0.5
        Call SortData(myRange)
        Application.EnableEvents = True
    End If
End Sub

Private Sub SortData(aRange As Range)
    Dim cel As Range
    Application.ScreenUpdating = False
    aRange.Resize(, 3).Sort aRange(1, 1), xlAscending
    For Each cel In aRange
        cel = cel.Row - 1
    Next
End Sub
 
Upvote 0
An alternative method

This assumes 3 columns starting with column A, headers in row1
Code goes in SHEET module (will not work in Module1,Module2 etc)
right-click on sheet tab \ View Code \ paste code into that window \ back to Excel with {ALT}{F11}
save workbook as macro enabled


Code: 
Private Sub Worksheet_Change(ByVal Target As Range)
    Dim Rng As Range: Set Rng = Range("A2", Range("A" & Rows.Count).End(xlUp))
    Dim oldP As Long, newP As Double, Cel As Range
    If Target.Count > 1 Then Exit Sub
    If Not Intersect(Target, Rng) Is Nothing Then
        On Error Resume Next
        Application.EnableEvents = False
            newP = Target
            Application.Undo
            oldP = Target
            Select Case newP
                Case Is < oldP: newP = newP - 0.5
                Case Is > oldP: newP = newP + 0.5
            End Select
            Target = newP
            Rng.Resize(, 3).Sort Rng(1, 1), xlAscending
            For Each Cel In Rng
                Cel = Cel.Row - 1
            Next
        Application.EnableEvents = True
    End If
End Sub
 
Upvote 0
Yongle said:
Welcome to the forum
It is possible to do what you want with VBA

Are there only 3 columns of data ?
Is each order/priority unique ?
(in other words - is every value in column A different to every other value in column A ?)
Is the data always sorted by priority ?
Click to expand...

Hello Yongle, apologies for the tardy response .

To answer your questions:
1. No, I have more than 3 columns, potentially over 30.
2. Yes, each position is unique, I don't want two items to share the same position value
3. Not always, but 95% of the time it will be so if that is an issue or a constraint of the code I have no problem sorting only by priority.

I've tried the first code you've provided and it seems to do what I am looking for.

My only question is concerning the amounts of columns: does it have to be specified in the code, or can the code work indifferently from the number of column so that if I had more over time (which could happen) it would still function properly?

Not sure if I can do it here but I'd be more than happy to provide my spreadsheet and give you more context if required.

Thank you so very much for your help! :biggrin:
 
Upvote 0
Hi Yongle,

I've adjusted the first code to take into account the following parameters and it seems to work pretty well:
- Data starts on row 13
- There are 30 columns in the spreadsheet

Here is the adjusted code. Thanks for your help!


Code: 
Private Sub Worksheet_Change(ByVal Target As Range)    Dim myRange As Range, newP As Double
    If Target.Count > 1 Then Exit Sub
    If Not IsNumeric(Target) Then Exit Sub
    Set myRange = Range("A13", Range("A" & Rows.Count).End(xlUp))
    If Not Intersect(Target, myRange) Is Nothing Then
        Application.EnableEvents = False
        newP = Target
        Target = WorksheetFunction.Max(myRange) + 1
        Call SortData(myRange)
        myRange(myRange.Rows.Count, 1) = newP - 0.5
        Call SortData(myRange)
        Application.EnableEvents = True
    End If
End Sub


Private Sub SortData(aRange As Range)
    Dim cel As Range
    Application.ScreenUpdating = False
    aRange.Resize(, 31).Sort aRange(1, 1), xlAscending
    For Each cel In aRange
        cel = cel.Row - 12
    Next
End Sub
 
Upvote 0
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