Audit Trail ThisWorkbook

A

abeau

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Dec 7, 2011
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I am using a VBA to keep track of all changes done in aworkbook (like an audit trail). I have found this macro on the internet and itworks great for a single worksheet but I encounter problems when I try to useit to keep track of changes in several worksheets. Note that changes to anysheet causes changes to other sheet there are formulas in each worksheets thatreferences other worksheets.
The following is included in individual worksheets Objects:


Code: 
[FONT=Calibri][SIZE=3][COLOR=#000000]Option Explicit[/COLOR][/SIZE][/FONT]

[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]Public dArr As Variant[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]Private Sub Worksheet_Calculate()[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    Dim nArr AsVariant[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    Dim auditRecord AsRange[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    Dim i As Long[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    Dim j As Long[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000] [/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    nArr =Me.UsedRange[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000] [/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    'Look for changesto the used range[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    For i = 1 ToUBound(dArr, 2)[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]        For j = 1 ToUBound(dArr, 1)[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]            If nArr(j,i) <> dArr(j, i) Then[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]                'writeto range[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]                If NotWrite_Change(dArr(j, i), nArr(j, i), Me.Cells(j, i).Address) Then[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]                   MsgBox "The change was not recorded.", vbInformation[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]                End If[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]            End If[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]        Next j[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    Next i[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000] [/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    Erase nArr, dArr[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    dArr =Me.UsedRange[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]End Sub[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]Private Sub Worksheet_Change(ByVal target As Range)[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    Dim Cell As Range[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    Dim oldValue AsVariant[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000] [/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    For Each Cell Intarget[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]        On ErrorResume Next[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]        oldValue =vbNullString[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]        oldValue =dArr(Cell.Row, Cell.Column)[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]        On Error GoTo0[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]        If oldValue<> Cell.Value Then[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]            If NotWrite_Change(oldValue, Cell.Value, Cell.Address) Then[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]                MsgBox"The change was not recorded.", vbInformation[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]            End If[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]        End If[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    Next Cell[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000] [/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    On Error ResumeNext[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    Erase dArr[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    On Error GoTo 0[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000] [/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    dArr =Me.UsedRange[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]End Sub[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]Private Sub Worksheet_SelectionChange(ByVal target As Range)[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    dArr =Me.UsedRange[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]End Sub[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]Public Function Write_Change(oldValue, newValue, cellAddressAs String) As Boolean[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    Dim auditRecord AsRange[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    On Error GoToerrHandler[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    Set auditRecord =Sheets("ChangeHistory").Range("A:A").Find("*",searchdirection:=xlPrevious).Offset(1, 0)[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    With auditRecord[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]        .Value =cellAddress 'Address of change[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]        .Offset(0,1).Value = newValue 'new value[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]        .Offset(0,2).Value = oldValue 'previous value[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]        .Offset(0,3).NumberFormat = "dd mm yyyy hh:mm:ss"[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]        .Offset(0,3).Value = Now 'time of change[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]        .Offset(0,4).Value = Application.UserName 'user who made change[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]        .Offset(0,5).Value = Me.Range(Split(cellAddress, "$")(1) & 1).Value 'headercolumn value[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]        .Offset(0,6).Value = Me.Range("D" & Split(cellAddress,"$")(2)).Value 'header row value[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    End With[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    Write_Change =True[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    Exit Function[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]errHandler:[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    Write_Change =False[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    Debug.Print"Error number: " & Err.Number[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    Debug.Print"Error descr: " & Err.Description[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]End Function[/COLOR][/SIZE][/FONT]

Here is the code that needs to be in ThisWorkbook module.


Code: 
[FONT=Calibri][SIZE=3][COLOR=#000000]Private Sub Workbook_Open()[/COLOR][/SIZE][/FONT]

[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]    dArr =Sheets("Profile").UsedRange[/COLOR][/SIZE][/FONT]
[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]End Sub[/COLOR][/SIZE][/FONT]


I did modify the code a bit to account for the fact that Ineed to keep track on several sheets. Namely, I have changed dArr and for dArr2and dArr3 in each worksheet modules. I did the same for nArr. I have alsochange the coordinate reference “I” and “j” for “k” and “l” and “m” and “n” ineach worksheet modules. Moreover, I have added dArr2=Sheets(“Sheet2”) .UsedRangeand dArr3= Sheets(“Sheet3”) .UsedRange in the workbook module.
If I close the workbook, then open it again, performing anychange returns the error Run-time error ‘13’: Type mismatch. And the debuggerindicates dArr2=Empty, dArr3=Empty and dArr=Empty, in this order.

Here is where it gets interesting:

If I open the workbook which opens on Sheet1 and I simplyselect Sheet2 and single click on any cell, then move to Sheet3 and again singleclick on any cell, then go back Sheet 1 and single click on any cell, thenstarts making changes on Sheet1, then, the Audit Trail works perfectly. Itappears dArr, dArr2 and dArr3 do not get assign values otherwise.

Any input is greatly appreciated.
 

Excel Facts

Copy formula down without changing references
If you have =SUM(F2:F49) in F50; type Alt+' in F51 to copy =SUM(F2:F49) to F51, leaving the formula in edit mode. Change SUM to COUNT.
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Hi there. A quick thought. Why not modify your workbook open macro to activate sheet2 and select a cell, activate sheet3 and select a cell, then return to sheet1. From what you say, this should fix it (although its not a real solution to whats happening of course).
 
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