Advice on where to start

GazNicki

Board Regular
Joined
Nov 30, 2010
Messages
78
Morning all.

I need advice on where to start with a project/idea I have had.

I have an excel document which is a training matrix, which contains all the staff details for over 300 staff (that number is growing continuously). Each of the staff have a clock number which is in cell B8 downwards. Columns C:G also contain information such as start date, first name, last name, department and shift.

I need to produce "timesheets". I have the layout in my head, but I need to import the information into the new document from the matrix that I want. The Matrix is managed by the HR Department, so should be the gospel as far as accuracy of staff.

In order to import, I won't know the end point of the document. I could just go overkill, but I am thinking there may be a better way.

How should I be thinking of this? Macro? Easier solution?

Basically, I want the time sheet to look into the matrix and list all the information I need that relates to some exacting details.

So in cell A1 I have "Production" and in cell B1 I have "Nights"

In cell A3 downwards, I want to list all the clock numbers of all the operatives who are listed as being on Production Nights.

Is this even possible?
 

Excel Facts

Whats the difference between CONCAT and CONCATENATE?
The newer CONCAT function can reference a range of cells. =CONCATENATE(A1,A2,A3,A4,A5) becomes =CONCAT(A1:A5)
[TABLE="width: 656"]
<colgroup><col span="6"><col><col><col span="2"></colgroup><tbody>[TR]
[TD]name[/TD]
[TD]shift[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]alan[/TD]
[TD]early[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]bill[/TD]
[TD]late[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]colin[/TD]
[TD]night[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]shift[/TD]
[TD]night[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]dave[/TD]
[TD]late[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]ed[/TD]
[TD]night[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]Count of name[/TD]
[TD] [/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]fred[/TD]
[TD]night[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]name[/TD]
[TD]Total[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]george[/TD]
[TD]shift[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]tom[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]harry[/TD]
[TD]early[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]fred[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]ian[/TD]
[TD]late[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]colin[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]joe[/TD]
[TD]night[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]ed[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]kevin[/TD]
[TD]late[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]joe[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]larry[/TD]
[TD]night[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]larry[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]mike[/TD]
[TD]night[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]mike[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]nick[/TD]
[TD]shift[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]quentin[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]oscar[/TD]
[TD]early[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]steve[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]pete[/TD]
[TD]late[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]Grand Total[/TD]
[TD="align: right"]9[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]quentin[/TD]
[TD]night[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]richard[/TD]
[TD]late[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]steve[/TD]
[TD]night[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]tom[/TD]
[TD]night[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="colspan: 4"]a simple pivot table lists all staff on night shift[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="colspan: 3"]whenever you update the master list[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="colspan: 3"]be sure to update the pivot table[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]
 
Upvote 0
[TABLE="width: 846"]
<colgroup><col span="6"><col><col><col span="5"></colgroup><tbody>[TR]
[TD]name[/TD]
[TD]shift[/TD]
[TD]clock[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]alan[/TD]
[TD]early[/TD]
[TD="align: right"]3119[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]bill[/TD]
[TD]late[/TD]
[TD="align: right"]3140[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]colin[/TD]
[TD]night[/TD]
[TD="align: right"]3161[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]shift[/TD]
[TD]night[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]dave[/TD]
[TD]late[/TD]
[TD="align: right"]3182[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]ed[/TD]
[TD]night[/TD]
[TD="align: right"]3203[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]Count of clock[/TD]
[TD] [/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]fred[/TD]
[TD]night[/TD]
[TD="align: right"]3224[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]clock[/TD]
[TD]Total[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]george[/TD]
[TD]shift[/TD]
[TD="align: right"]3245[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]3161[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]harry[/TD]
[TD]early[/TD]
[TD="align: right"]3266[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]3203[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]ian[/TD]
[TD]late[/TD]
[TD="align: right"]3287[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]3224[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]joe[/TD]
[TD]night[/TD]
[TD="align: right"]3308[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]3308[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]kevin[/TD]
[TD]late[/TD]
[TD="align: right"]3329[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]3350[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]larry[/TD]
[TD]night[/TD]
[TD="align: right"]3350[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]3371[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]mike[/TD]
[TD]night[/TD]
[TD="align: right"]3371[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]3455[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]nick[/TD]
[TD]shift[/TD]
[TD="align: right"]3392[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]3497[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]oscar[/TD]
[TD]early[/TD]
[TD="align: right"]3413[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="align: right"]3518[/TD]
[TD="align: right"]1[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]pete[/TD]
[TD]late[/TD]
[TD="align: right"]3434[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD]Grand Total[/TD]
[TD="align: right"]9[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]quentin[/TD]
[TD]night[/TD]
[TD="align: right"]3455[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]richard[/TD]
[TD]late[/TD]
[TD="align: right"]3476[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]steve[/TD]
[TD]night[/TD]
[TD="align: right"]3497[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD]tom[/TD]
[TD]night[/TD]
[TD="align: right"]3518[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="colspan: 3"]this time list of clock numbers[/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD="colspan: 5"]easy to put employee name next to clock number[/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
[TR]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]
 
Upvote 0
I need the new sheet to ideally auto-update, so that it can be printed by people with relative ease.

I will have a look at the pivot table, but may need a more indepth and automated solution if one would exist.
 
Upvote 0

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