advanced filter

L

lezawang

Well-known Member
Joined
Mar 27, 2016
Messages
1,805
Office Version
  1. 2016
Platform
  1. Windows
Hi
I have a table like the one below. I created advanced filter criteria

criterial 1 - exam1 >50 [=B2>50]
criterial 2 - exam2 >70 [=C2>70]

and applied on this table

[TABLE="class: grid, width: 256"]
<tbody>[TR]
[TD="width: 64"]student[/TD]
[TD="width: 64"]exam1[/TD]
[TD="width: 64"]exam2[/TD]
[TD="width: 64"]result[/TD]
[/TR]
[TR]
[TD]john[/TD]
[TD="align: right"]50[/TD]
[TD="align: right"]70[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]mary[/TD]
[TD="align: right"]30[/TD]
[TD="align: right"]77[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]alex[/TD]
[TD="align: right"]70[/TD]
[TD="align: right"]40[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]sarah[/TD]
[TD="align: right"]100[/TD]
[TD="align: right"]90[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]david[/TD]
[TD="align: right"]11[/TD]
[TD="align: right"]90[/TD]
[TD][/TD]
[/TR]
[TR]
[TD]anna[/TD]
[TD="align: right"]20[/TD]
[TD="align: right"]30[/TD]
[TD][/TD]
[/TR]
</tbody>[/TABLE]

Everything is working, but my question, is it possible somehow ask excel to put word pass, in the result column after doing the filtering? Like the following

[TABLE="class: outer_border, width: 256"]
<tbody>[TR]
[TD="width: 64"]student[/TD]
[TD="width: 64"]exam1[/TD]
[TD="width: 64"]exam2[/TD]
[TD="width: 64"]result[/TD]
[/TR]
[TR]
[TD]john[/TD]
[TD="align: right"]50[/TD]
[TD="align: right"]70[/TD]
[TD]pass[/TD]
[/TR]
[TR]
[TD]alex[/TD]
[TD="align: right"]70[/TD]
[TD="align: right"]40[/TD]
[TD]pass[/TD]
[/TR]
[TR]
[TD]david[/TD]
[TD="align: right"]11[/TD]
[TD="align: right"]90[/TD]
[TD]pass[/TD]
[/TR]
[TR]
[TD]anna[/TD]
[TD="align: right"]20[/TD]
[TD="align: right"]30[/TD]
[TD]pass[/TD]
[/TR]
</tbody>[/TABLE]
[TABLE="width: 136"]
<tbody>[TR]
[TD="width: 136"]
Thank you[/TD]
[/TR]
</tbody>[/TABLE]

Ps: I just noticed that the advanced filter is giving me wrong answer! why anna is showing?
 
Last edited:

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[TABLE="width: 284"]
<colgroup><col width="123" style="width: 92pt; mso-width-source: userset; mso-width-alt: 4498;"> <col width="64" style="width: 48pt;" span="4"> <tbody>[TR]
[TD="width: 123, bgcolor: white"]student
[/TD]
[TD="width: 64, bgcolor: white"]exam1[/TD]
[TD="width: 64, bgcolor: white"]exam2[/TD]
[TD="width: 64, bgcolor: white"]CHECK[/TD]
[TD="width: 64, bgcolor: white"]result[/TD]
[/TR]
[TR]
[TD="width: 123, bgcolor: white"]john[/TD]
[TD="width: 64, bgcolor: white"]50[/TD]
[TD="width: 64, bgcolor: white"]70[/TD]
[TD="width: 64, bgcolor: white"]TRUE[/TD]
[TD="width: 64, bgcolor: white"]PASS[/TD]
[/TR]
[TR]
[TD="width: 123, bgcolor: white"]mary[/TD]
[TD="width: 64, bgcolor: white"]30[/TD]
[TD="width: 64, bgcolor: white"]77[/TD]
[TD="width: 64, bgcolor: white"]FALSE[/TD]
[TD="width: 64, bgcolor: white"]FAIL[/TD]
[/TR]
[TR]
[TD="width: 123, bgcolor: white"]alex[/TD]
[TD="width: 64, bgcolor: white"]70[/TD]
[TD="width: 64, bgcolor: white"]40[/TD]
[TD="width: 64, bgcolor: white"]FALSE[/TD]
[TD="width: 64, bgcolor: white"]FAIL[/TD]
[/TR]
[TR]
[TD="width: 123, bgcolor: white"]sarah[/TD]
[TD="width: 64, bgcolor: white"]100[/TD]
[TD="width: 64, bgcolor: white"]90[/TD]
[TD="width: 64, bgcolor: white"]TRUE[/TD]
[TD="width: 64, bgcolor: white"]PASS[/TD]
[/TR]
[TR]
[TD="width: 123, bgcolor: white"]david[/TD]
[TD="width: 64, bgcolor: white"]11[/TD]
[TD="width: 64, bgcolor: white"]90[/TD]
[TD="width: 64, bgcolor: white"]FALSE[/TD]
[TD="width: 64, bgcolor: white"]FAIL[/TD]
[/TR]
[TR]
[TD="width: 123, bgcolor: white"]anna[/TD]
[TD="width: 64, bgcolor: white"]20[/TD]
[TD="width: 64, bgcolor: white"]30[/TD]
[TD="width: 64, bgcolor: white"]FALSE[/TD]
[TD="width: 64, bgcolor: white"]FAIL
[/TD]
[/TR]
</tbody>[/TABLE]

Make a table like above. select it all then on data tab push filter

check column formula should be

only need one passing score for PASS =OR(B2>=50,C2>=70)
need to pass both =AND(B2>=50,C2>=70)

then result column formula =IF(D2=TRUE,"PASS","FAIL")

Then you only need filter using top of column filter.

Or add a button, if preferred and attach following vba code

in vba make code


Code: 
sub sort()
ActiveSheet.Range("$a$1:$e$10").AutoFilter Field:=5, Criteria1:="PASS"
end sub

does this accomplish what you wanted?
 
Upvote 0
[TABLE="width: 342"]
<tbody>[TR]
[TD="width: 97"] student
[/TD]
[TD="width: 91"] exam1
[/TD]
[TD="width: 91"] exam2
[/TD]
[TD="width: 93"] CHECK
[/TD]
[TD="width: 84"] result
[/TD]
[/TR]
[TR]
[TD="width: 97"] john
[/TD]
[TD="width: 91"]
50​
[/TD]
[TD="width: 91"]
70​
[/TD]
[TD="width: 93"] TRUE
[/TD]
[TD="width: 84"] PASS
[/TD]
[/TR]
[TR]
[TD="width: 97"] mary
[/TD]
[TD="width: 91"]
30​
[/TD]
[TD="width: 91"]
77​
[/TD]
[TD="width: 93"] FALSE
[/TD]
[TD="width: 84"] FAIL
[/TD]
[/TR]
[TR]
[TD="width: 97"] alex
[/TD]
[TD="width: 91"]
70​
[/TD]
[TD="width: 91"]
40​
[/TD]
[TD="width: 93"] FALSE
[/TD]
[TD="width: 84"] FAIL
[/TD]
[/TR]
[TR]
[TD="width: 97"] sarah
[/TD]
[TD="width: 91"]
100​
[/TD]
[TD="width: 91"]
90​
[/TD]
[TD="width: 93"] TRUE
[/TD]
[TD="width: 84"] PASS
[/TD]
[/TR]
[TR]
[TD="width: 97"] david
[/TD]
[TD="width: 91"]
11​
[/TD]
[TD="width: 91"]
90​
[/TD]
[TD="width: 93"] FALSE
[/TD]
[TD="width: 84"] FAIL
[/TD]
[/TR]
[TR]
[TD="width: 97"] anna
[/TD]
[TD="width: 91"]
20​
[/TD]
[TD="width: 91"]
30​
[/TD]
[TD="width: 93"] FALSE
[/TD]
[TD="width: 84"] FAIL
[/TD]
[/TR]
</tbody>[/TABLE]

Try making a table like above.
CHECK Column should have following formula
PASS BOTH TESTS FOR PASSING MARK =AND(B2>=50,C2>=70)
or
PASS ONE TEST FOR PASSING MARK =OR (B2>=50,C2>=70)


RESULT Column should have the following formula
=IF(D2=TRUE,"PASS","FAIL")
Then select ALL and click DATA and select Filter.
Hide CHECK Column
Now you can click filter at top to filter out any FAIL rows,or if you prefer, add a button on your
Worksheet and attach the following VBA code
Code: 
[FONT=Calibri][SIZE=3][COLOR=#000000]Sub HideFails()[/COLOR][/SIZE][/FONT]

[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]ActiveSheet.Range("$A$1:$E$10").AutoFilter Field:=5,Criteria1:="PASS"[/COLOR][/SIZE][/FONT]

[FONT=Times New Roman][SIZE=3][COLOR=#000000][/COLOR][/SIZE][/FONT][FONT=Calibri][SIZE=3][COLOR=#000000]End Sub[/COLOR][/SIZE][/FONT]
 
Upvote 0
lezawang said:
Ps: I just noticed that the advanced filter is giving me wrong answer! why anna is showing?
Click to expand...

Hi lezawang, can you explain your results table please. I can understand why you are querying Anna but if to get a pass means you need to meet the criteria in both exams I would expect Sarah to be the only one showing.
 
Upvote 0
Thank you all for your reply and help. The Advanced filter is not working for me. I created a new table

[TABLE="width: 190"]
<colgroup><col span="2"><col></colgroup><tbody>[TR]
[TD]name[/TD]
[TD]exam1[/TD]
[TD]exam2[/TD]
[/TR]
[TR]
[TD]Linda[/TD]
[TD="align: right"]30[/TD]
[TD="align: right"]50[/TD]
[/TR]
[TR]
[TD]Alex[/TD]
[TD="align: right"]100[/TD]
[TD="align: right"]40[/TD]
[/TR]
[TR]
[TD]Adam[/TD]
[TD="align: right"]10[/TD]
[TD="align: right"]44[/TD]
[/TR]
[TR]
[TD]Sarah[/TD]
[TD="align: right"]80[/TD]
[TD="align: right"]10[/TD]
[/TR]
[TR]
[TD]Mary[/TD]
[TD="align: right"]90[/TD]
[TD="align: right"]80[/TD]
[/TR]
[TR]
[TD]John[/TD]
[TD="align: right"]59[/TD]
[TD="align: right"]66[/TD]
[/TR]
[TR]
[TD]Kim[/TD]
[TD="align: right"]44[/TD]
[TD="align: right"]87[/TD]
[/TR]
[TR]
[TD]Eric[/TD]
[TD="align: right"]45[/TD]
[TD="align: right"]77[/TD]
[/TR]
[TR]
[TD]Chris[/TD]
[TD="align: right"]98[/TD]
[TD="align: right"]41[/TD]
[/TR]
[TR]
[TD]Danny[/TD]
[TD="align: right"]30[/TD]
[TD="align: right"]20
[/TD]
[/TR]
</tbody>[/TABLE]


The criteria is B2>50 OR C2>50

So I put these criterial in 2 different cells E1 =B2>50 and E2 = C2>50 . I got the following filtered table, please notice that Sarah and Chris are not in the filtered table and I do not know why

[TABLE="width: 192"]
<colgroup><col width="64" span="3" style="width:48pt"> </colgroup><tbody>[TR]
[TD="class: xl65, width: 64"]name[/TD]
[TD="class: xl65, width: 64"]exam1[/TD]
[TD="class: xl65, width: 64"]exam2[/TD]
[/TR]
[TR]
[TD="class: xl66"]Mary[/TD]
[TD="class: xl66, align: right"]90[/TD]
[TD="class: xl66, align: right"]80[/TD]
[/TR]
[TR]
[TD="class: xl66"]John[/TD]
[TD="class: xl66, align: right"]59[/TD]
[TD="class: xl66, align: right"]66[/TD]
[/TR]
[TR]
[TD="class: xl66"]Kim[/TD]
[TD="class: xl66, align: right"]44[/TD]
[TD="class: xl66, align: right"]87[/TD]
[/TR]
[TR]
[TD="class: xl66"]Eric[/TD]
[TD="class: xl66, align: right"]45[/TD]
[TD="class: xl66, align: right"]77[/TD]
[/TR]
</tbody>[/TABLE]


The excel file can be downloaded from here:

https://drive.google.com/file/d/1DO4EDqgoSyqT3t8tml9G0sonH81n8Apq/view?usp=sharing
 
Upvote 0
See the link for criteria ranges

https://app.box.com/s/n6zvmwuc6pk8wfhjbg7xiim4tk4n0gzk

Excel Workbook
ABCDEFGHI
1nameexam1exam2
2criteria1 exam1>50*>50
3criteria2 exam2>50*>50
4This is the filtered table, why Chris and Sarah are not here?
5nameexam1exam2
6Linda3050 
7Alex10040PASSnameexam1exam2
8Adam1044Alex10040PASS
9Sarah8010PASSSarah8010PASS
10Mary9080PASSMary9080PASS
11John5966PASSJohn5966PASS
12Kim4487PASSKim4487PASS
13Eric4577PASSEric4577PASS
14Chris9841PASSChris9841PASS
15Danny3020
Sheet1


The formula I have added manually but no reason why you can't use a 4th criteria column.
 
Last edited:
Upvote 0
Thank you so much. I understand it now very well. Thank once again for your help, I really appreciate it.
 
Upvote 0
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