Adapting Excel to Powerpoint VBA - adding break link on image files

[ScottJB]

Hi all,

I currently have a dynamic excel dashboard that i have added export to PDF and export to PP macro options to that are run via command box click. These options allow the user to run off static views for adding to bigger presentation packs or to take along to meetings where drill-down functionality isn't required.

For a number of years i've used Peltier's VBA code that automates copying and pasting the various excel tabs into a PP workbook. However, i've always manually then broken links before sending on (as else when i change the view in the dynamic excel master, my end user gets a different view than intended).

The latest dashboard i'm going to open up as a self serve report (with calculation sheets hidden and a working master retained!). Therefore i'd like to adapt the code to automatically break the links so that the users can export one by one a variety of static PP slides with different dashboard filters selected on each.

This is Peltier code i'm currently using ;

Sub Copy_Paste_to_PowerPoint()
     
     'Requires a reference to the Microsoft PowerPoint Library via the Tools - Reference menu in the VBE
    Dim ppApp As PowerPoint.Application
    Dim ppSlide As PowerPoint.Slide
     
     'Original code sourced from Jon Peltier [URL]http://peltiertech.com/Excel/XL_PPT.html[/URL]
     'This code developed at [URL]http://oldlook.experts-exchange.com:8080/Applications/MS_Office/Excel/Q_21337053.html[/URL]
     
    Dim SheetName As String
    Dim TestRange As Range
    Dim TestSheet As Worksheet
    Dim TestChart As ChartObject
     
    Dim PasteChart As Boolean
    Dim PasteChartLink As Boolean
    Dim ChartNumber As Long
     
    Dim PasteRange As Boolean
    Dim RangePasteType As String
    Dim RangeName As String
    Dim AddSlidesToEnd As Boolean
     
     'Parameters
     
     'SheetName           - name of sheet in Excel that contains the range or chart to copy
     
     'PasteChart          -If True then routine will  copy and paste a chart
     'PasteChartLink      -If True then Routine will paste chart with Link; if = False then paste chart no link
     'ChartNumber         -Chart Object Number
     '
     'PasteRange          - If True then Routine will copy and Paste a range
     'RangePasteType      - Paste as Picture linked or unlinked, "HTML" or "Picture". See routine below for exact values
     'RangeName           - Address or name of range to copy; "B3:G9" "MyRange"
     'AddSlidesToEnd      - If True then appednd slides to end of presentation and paste.  If False then paste on current slide.
     
     'use active sheet. This can be a direct sheet name
SheetName = "Display1"
     
     'Setting PasteRange to True means that Chart Option will not be used
    PasteRange = True
    RangeName = "ExportRange"
    RangePasteType = "Picture"
    RangeLink = True
     
    PasteChart = True
    PasteChartLink = True
    ChartNumber = 1
     
    AddSlidesToEnd = True
    
     
     'Error testing
    On Error Resume Next
    Set TestSheet = Sheets(SheetName)
    Set TestRange = Sheets(SheetName).Range(RangeName)
    Set TestChart = Sheets(SheetName).ChartObjects(ChartNumber)
    On Error GoTo 0
     
    If TestSheet Is Nothing Then
        MsgBox "Sheet " & SheetName & " does not exist. Macro will exit", vbCritical
        Exit Sub
    End If
     
    If PasteRange And TestRange Is Nothing Then
        MsgBox "Range " & RangeName & " does not exist. Macro will exit", vbCritical
        Exit Sub
    End If
     
    If PasteRange = False And PasteChart And TestChart Is Nothing Then
        MsgBox "Chart " & ChartNumber & " does not exist. Macro will exit", vbCritical
        Exit Sub
    End If
     
     
     'Look for existing instance
    On Error Resume Next
    Set ppApp = GetObject(, "PowerPoint.Application")
    On Error GoTo 0
     
     'Create new instance if no instance exists
    If ppApp Is Nothing Then Set ppApp = New PowerPoint.Application
     'Add a presentation if none exists
    If ppApp.Presentations.Count = 0 Then ppApp.Presentations.Add
     
     'Make the instance visible
    ppApp.Visible = True
     
     'Check that a slide exits, if it doesn't add 1 slide. Else use the last slide for the paste operation
    If ppApp.ActivePresentation.Slides.Count = 0 Then
        Set ppSlide = ppApp.ActivePresentation.Slides.Add(1, ppLayoutBlank)
    Else
        If AddSlidesToEnd Then
             'Appends slides to end of presentation and makes last slide active
            ppApp.ActivePresentation.Slides.Add ppApp.ActivePresentation.Slides.Count + 1, ppLayoutBlank
            ppApp.ActiveWindow.View.GotoSlide ppApp.ActivePresentation.Slides.Count
            Set ppSlide = ppApp.ActivePresentation.Slides(ppApp.ActivePresentation.Slides.Count)
        Else
             'Sets current slide to active slide
            Set ppSlide = ppApp.ActiveWindow.View.Slide
        End If
    End If
     
     'Options for Copy & Paste Ranges and Charts
    If PasteRange = True Then
         'Options for Copy & Paste Ranges
        If RangePasteType = "Picture" Then
             'Paste Range as Picture
            Worksheets(SheetName).Range(RangeName).Copy
            ppSlide.Shapes.PasteSpecial(ppPasteDefault, link:=RangeLink).Select
        Else
             'Paste Range as HTML
            Worksheets(SheetName).Range(RangeName).Copy
            ppSlide.Shapes.PasteSpecial(ppPasteHTML, link:=RangeLink).Select
        End If
    Else
         'Options for Copy and Paste Charts
        Worksheets(SheetName).Activate
        ActiveSheet.ChartObjects(ChartNumber).Select
        If PasteChartLink = True Then
             'Copy & Paste Chart Linked
            ActiveChart.ChartArea.Copy
            ppSlide.Shapes.PasteSpecial(link:=True).Select
        Else
             'Copy & Paste Chart Not Linked
            ActiveChart.CopyPicture Appearance:=xlScreen, Size:=xlScreen, Format:=xlPicture
            ppSlide.Shapes.Paste.Select
        End If
    End If
     
     'Center pasted object in the slide
    ppApp.ActiveWindow.Selection.ShapeRange.Top = 25
    ppApp.ActiveWindow.Selection.ShapeRange.Left = 2
    ppApp.ActiveWindow.Selection.ShapeRange.Width = 730
    ppApp.ActiveWindow.Selection.ShapeRange.Height = 445
    Set ppSlide = Nothing
    Set ppApp = Nothing
    End Sub

In this case i'm exporting the excel dashboard as a single image ("Export Range" from a single tab "Display". From a bit of googling around the subject i did try to insert the follow line :

ppApp. ActivePresentation.LinkFormat.BreakLink

to the PasteRange as Picture section however i'm getting an error trying to do that.

Any thoughts/advice/suggested code would be very welcome. It looks like the existing code actually already allows for pasting charts unlinked but can i make it work for image files? (My dashboard range that i'm copying contains titles, footers, text - not just charts)

Thanks

Scott

 

[ScottJB]

Any thoughts on this one?