Actual vs Budget Spreadsheet

Peter Muller

Board Regular
Joined
Oct 15, 2018
Messages
135
Office Version
  1. 365
Platform
  1. Windows
I have 1 consolidated budget for the group, with the following 'levels'
Level 1 has 4 companies (Co A, B, C, D)
Level 2 has several divisions (Div A, B, C, etc.)
Level 3 has 2 transaction types (Income, expense)
Level 4 has a number of different categories (salaries, maintenance, admin)
Level 5 has the detail, (for admin is IT support, legal fees, etc.)
I have the actual income/expenditure which I need to capture into a database, which is/must be offset against the budget.
I am thinking of using a form for this.
The problem is how to automatically compare the actual vs the budget
Budget is by month, actual is daily
Can this be done in Excel?
I am hoping that there is someone who can guide me through this process/give me ideas/point me in a direction.
 

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Hi @Peter Muller ,

Yes it can be done. I would advice to load all data in the data model.
Normalize your data: 4 companies in a dimension or "lookup" table; same for divisions, transaction types, categories. and fees types.
Then 2 fact tables with budgets and actuals.
And add a calendar table for time intelligence.

Once loaded, the model basically can look something like below. I do suspect the transaction types can be linked to categories, then the model will be slightly different.
1624716223718.png


It allows to create pivots on multiple table. I also suggest to learn the basics of DAX formulas as well. You can create measures that compare actuals versus budget.
I hope this all helps and gives you a direction how to proceeed.

Book1
ABCDEFGHIJKLMNOPQ
1
2
3CompaniesTransaction TypesCategories
4AIncomeSalariesColumn Labels
5BExpenseMaintenance2021
6CAdminjanuarifebruarimaartapril
7DRow LabelsSum of ActualsSum of BudgetSum of ActualsSum of BudgetSum of ActualsSum of BudgetSum of ActualsSum of Budget
8Expense
9Admin
10BudgetTransaction TypesCompaniesCategoriesMonthA500
11100ExpenseASalaries1/01/2021B25
12500ExpenseAAdmin1/03/2021C25
13600ExpenseBSalaries1/01/2021Salaries
141000IncomeBMaintenance1/04/2021A10050
15750IncomeCMaintenance1/04/2021B600850
16D10
17Income
18ActualsCompaniesCategoriesDateTransaction TypesMaintenance
1950ASalaries29/03/2021ExpenseA400
2050BSalaries30/03/2021ExpenseB1000
2125CAdmin25/03/2021ExpenseC750
22100DMaintenance18/02/2021IncomeD100
23400AMaintenance15/02/2021IncomeGrand Total257005109255001750
24800BSalaries26/03/2021Expense
2525BAdmin13/01/2021Expense
2610DSalaries19/02/2021Expense
27
Sheet1
 
Upvote 0
Solution
Awesome, thank you so much :)

Will work on this and let you know once completed, and if any further questions, but marking it done for now (y)
 
Upvote 0

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